YOUR ROLE

As an HR Generalist, you will be responsible for supporting the full employee lifecycle and ensuring the smooth delivery of day-to-day HR operations.

You will act as a key point of contact for employees and managers on HR-related matters, maintain accurate HR data within Odoo, and contribute to recruitment, onboarding, employee relations, and site administration.

Requirements

HR Administration & Employee Lifecycle:

• Manage employee lifecycle administration, including contracts, onboarding documentation, transfers, promotions, and offboarding.
• Prepare employment contracts, amendments, certificates, and other HR documentation in accordance with company policies and local labor regulations.
• Maintain accurate, confidential, and up-to-date employee records.
• Manage leave, absence, and attendance records and follow up on any discrepancies.
• Support payroll preparation by consolidating and verifying relevant employee information.
• Ensure compliance with internal HR policies, labor regulations, and audit requirements.
• Respond to employee questions regarding HR policies, benefits, and administrative procedures.

Recruitment & Onboarding:

• Support hiring managers with job postings, CV screening, and interview coordination.
• Manage candidate communication throughout the recruitment process.
• Assist with reference checks and preparation of job offers.
• Coordinate and facilitate new employee onboarding, including welcome sessions, induction schedules, and required documentation.
• Work closely with IT, facilities, and department managers to ensure new employees are fully equipped from their first day.
• Monitor probation periods and follow up on required reviews.

Site & Office Administration:

• Support day-to-day office administration, including supplies, vendors, and facilities-related requests.
• Coordinate with external service providers, including maintenance, security, cleaning, and catering.
• Support site health, safety, and compliance requirements.
• Coordinate logistics for meetings, employee events, and site visits.
• Support office budget and expense tracking when required.

Employee Relations & HR Support:

• Maintain a visible and approachable HR presence and build strong relationships with employees and managers.
• Act as a first point of contact for employee concerns and support the resolution or escalation of grievances and workplace conflicts.
• Support managers with performance management, disciplinary procedures, and HR policy application.
• Contribute to employee engagement initiatives and internal communications.
• Monitor employee sentiment and escalate emerging concerns to the HR Manager.

HR Reporting & Odoo HRIS:

• Maintain accurate employee data within the Odoo HRIS.
• Conduct regular data quality checks and correct discrepancies.
• Prepare standard HR reports and dashboards, including headcount, turnover, and absence reporting.
• Support the HR Manager with ad hoc reporting and data extraction for business and compliance requirements.

Benefits

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–4 years of experience as an HR Generalist, HR Administrator, or in a similar HR position.
• Experience working with an HRIS system; experience with Odoo, ADP, Paycom, or TriNet is a strong advantage.
• Strong understanding of HR administration processes and local labor regulations.
• Excellent organizational skills and strong attention to detail.
• Ability to handle confidential information professionally.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities across HR administration, recruitment, and site operations.
• Proficiency in Microsoft Office / Google Workspace and confidence working with HRIS and reporting tools.
• Proactive, hands-on, and service-oriented approach.
• Proficiency in English, French would be very much appreciated
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