DESCRIPTION

Title: Team Secretary - Project Management Team
Discipline: Business Services
Location: London (With Hybrid Working)
Why RLB?
At RLB, we live by four simple ideas: Truth, Trust, Together, Tomorrow. Four values that live at the heart of RLB. A place where People Make Progress.
We value your skills, talents and unique perspectives – we think they are priceless.
Bring them to RLB and you’ll be empowered to shape our future and your career in new and meaningful ways.
We’ll give you opportunities to work on some of the most ambitious and exciting projects currently being designed and developed in the built environment sector.
You’ll continue to learn and advance as everyone who works for us is provided with a tailored training programme. Our mentoring and reverse mentoring schemes will enable you to share your expertise while gaining fresh insights.
What makes RLB unique is our inclusive culture. As an independent, employee-owned business, teamwork and collaboration lies at the heart of everything we do. Hybrid and flexible working arrangements and family-friendly policies are just some of the ways we invest in employee wellbeing.
Join us and you will thrive personally as well as professionally.

ROLE OVERVIEW:

This is a key role within the London Project Management Team, providing an efficient and responsive level of support, driving the team’s operational performance and efficiencies, ensuring expected deadlines and business targets are met, while also providing administrative support.

KEY RESPONSIBILITIES:

• Drive operational efficiencies and ensure team business targets are achieved.
• Assisting with Operational, Partner and team meetings, managing actions and outcomes.
• Ensuring the completion of service reviews, mandatory training, time sheets and financial tasks.
• Overseeing internal audits and monitor outstanding actions ensuring they are completed by the team.
• Complex diary management.
• Arranging travel bookings, preparing detailed travel itineraries and arranging visas.
• Liaising with recruitment and HR to assist with the onboarding of new team members.
• Organising events for service and sector growth and related activities.
• Organising internal activities and team social events.
• Document preparation and formatting, including presentations.
• Liaising with the finance admin team where necessary with regards to invoices and assisting with enquiries.
• Ownership and administration of external and internal Teams’ sites.
• Providing training to the Partners and wider team with regards to business systems and processes.
• Supporting other London administrators where necessary and providing holiday cover.