Job Title: Administrative Assistant (Entry-Level)
Reports To: Office Manager
FLSA Status: Non-Exempt
Department: Admin
Summary: We are seeking an organized, proactive, and friendly Administrative Assistant for an entry-level role supporting our front office and internal operations. This position is ideal for someone looking to start a career in administration and gain hands-on experience in a dynamic office environment.

QUALIFICATIONS:

· High school diploma or equivalent required.
· Excellent written and verbal communication skills.
· Friendly and professional demeanor for client-facing interactions.
· Ability to manage time efficiently and multitask in a fast-paced environment.
· Eagerness to learn new software and systems.
· Previous administrative experience is a plus but not required.

COMPUTER SKILLS:

· Experience with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

OTHER:

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences of relief, to equalize peak work periods or otherwise to balance the workload.

· Serve as the first point of contact at the front desk: answer phones, greet visitors, and manage incoming/outgoing mail and packages.
· Expense management processing and reconciling.
· Plan, order, pick up, and dispose of meals for weekly lunch meetings.
· Maintaining office and kitchen supplies daily; ordering as needed.
· Assist in preparing reports for the controller and management.
· New hire onboarding.
· Complete special projects and tasks assigned by management.