COMPETENCIES/QUALIFICATIONS

The successful applicant should demonstrate knowledge of public accounting and financial management techniques; computer financial systems, governmental and general accounting principles; model accounting practices; principles and practices of public and court administration; payroll, cash and internal control procedures, managing multiple and diverse projects and evaluating work products; operating budgets; Governmental Generally Accepted Accounting Principles (GAAP); Governmental Accounting Standards Board pronouncements (GASB); Statement of Auditing Standards; federal and state statutes; and bonding processes.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

QUALIFICATIONS

• Education: Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting, or a directly related field.
• Education Substitution: Four (4) years of directly related or relevant experience may substitute on a year for year basis.
• Experience: Five (5) years’ experience in budgeting, accounts payable and receivable, cash receipting and control, auditing, general ledger maintenance, financial reporting and procurement, and two (2) years’ of supervisory experience.
  Experience Substitution: Additional relevant education at the Master’s degree level (thirty (30) semester hours’ equals one (1) year of experience) or Certified Government Financial Manager (CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience. Education and/or certification may not substitute for supervisory experience.
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• Supervisory Substitution: Leadworker duties may be considered on a prorated basis for supervisory experience at a rate of one (1) year of performing leadworker duties equals six (6) months of supervisory experience. Assigned leadworker duties include but are not limited to: Train, mentor, and develop employees; direct, plan, schedule, assign, and review the work of others; develop or assist in the development of employee performance plans and appraisals; and address concerns and troubleshoot problems. An additional two (2) years of directly related experience may substitute for the supervisory experience provided the incumbent attends the NMJB Supervisory Mentorship Program Training at their earliest opportunity.
  
  TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:
  
  New Mexico Supreme Court
  
  Attn: Francesca Martinez
  
  237 Don Gaspar
  
  Santa Fe, New Mexico 87501
  
  Email: supfbm@nmcourts.gov
  
  Phone: (505) 827-4827

EXAMPLES OF JOB DUTIES

The Court Financial Manager 1 is responsible for moderately complex accounting and budgeting functions with an annual operating budget of less than four million and human capital resources of less than 80 employees.

The number of employees, subordinate supervisors, managers, and directors, budget size, special courts and programs, and administrative complexity are strong considerations in assigning job classifications within the Court Financial Manager job classification series.

• responsible for the fiscal management of the court/judicial entity.
• Trains, supervises, mentors and evaluates a professional staff of two or more.
• Develops, implements and maintains fiscal policies, procedures, internal accounting controls and guidelines.
• Oversees or reconciles court/judicial entity’s funds and or division’s financial reports.
• Maintains or oversees the maintenance of the trust account check book for litigant funds.
• Prepares and submits claims for reimbursement on grants, contracts and inter-governmental agreements as well as prepares and files IRS forms.
• Prepares fiscal impact analysis reports.
• Prepares appropriation requests, operating budgets, and supplemental budget requests.
• Ensures all budget documents are prepared for submission and presentation to the Legislature and State Budget Division.
• Administers the budget and ensures revenues and expenditures are within the appropriations and budget guidelines.
• Monitors capital improvement bonding and expenditures.
• Analyzes and requests BAR authority as required.
• Implements and maintains fiscal policies, procedures, internal accounting controls and guidelines and assists in developing court/juridical entity administrative policies.
• Works with external auditors to prepare for annual audits.
• Ensures necessary documents and other information is provided to auditors and audit is completed in a timely manner.
• Performs internal audit functions on funding and various budget and trust/cash accounts.
• Conducts physical inventory of assets and oversees staff in procurement process.
• Prepares or oversees the preparation of the Interest Earning Activity and State Fund Deposit Balance reports and submits to State Treasure’s Office (STO).
• Provides information and analysis to Administrative Office of the Courts, other courts or agencies, local public bodies and federal agencies.
• Oversees the preparation of cash deposits and the processing of cash transfers to the STO.
• May serve as Chief Financial Officer of the court.
• Other duties as assigned.
• The number of employees, subordinate supervisors, managers, and directors, budget size, special courts and programs, and administrative complexity are strong considerations in assigning job classifications within the Court Financial Manager job classification series.

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performe