Benefits

Pulled from the full job description

• Professional development assistance
• Parental leave
• Maternity leave

 

Full job description

Project Coordinator – Construction

Position Summary

The Project Coordinator supports the Project Manager and Site Manager in the planning, coordination, administration and delivery of construction projects. The role is responsible for maintaining project documentation, coordinating consultants and subcontractors, following up outstanding actions, and ensuring assigned tasks are completed accurately and within required deadlines. Minimum 2 years experience.

The role requires strong organisation, communication, attention to detail and the ability to progressively develop independent judgement while escalating significant commercial, contractual, programme or technical matters to the Project Manager.

Key Responsibilities

• Assist the Project Manager with day-to-day coordination and delivery of construction projects.
• Coordinate communication between clients, consultants, subcontractors, suppliers and the internal project team.
• Prepare, issue and maintain RFIs, document registers, drawing registers and project correspondence.
• Review drawings, specifications and consultant documentation and identify discrepancies or missing information for escalation.
• Follow up consultants and subcontractors for drawings, quotations, technical information, approvals and outstanding actions.
• Assist with subcontractor procurement, including obtaining quotations, preparing comparisons and coordinating scope clarification.
• Assist with preparation and administration of subcontractor agreements, purchase orders and project documentation.
• Assist with variation identification, quotation preparation, supporting documentation and variation registers.
• Assist with progress claims, subcontractor claims and general commercial administration as directed.
• Maintain project programmes, action lists, procurement schedules and other project trackers.
• Monitor deadlines and proactively follow up outstanding items before they affect the project programme.
• Attend project, consultant and subcontractor meetings and prepare clear meeting minutes and action lists where required.
• Coordinate material submissions, samples, shop drawings and consultant approvals.
• Assist the site team with resolving documentation and coordination issues.
• Maintain organised and accurate electronic project records.
• Assist with QA documentation, inspections, ITPs, defects and project close-out documentation.
• Assist with preparation of handover documents, warranties, certificates, O&M manuals and as-built information.
• Identify potential programme, cost, quality or coordination risks and promptly bring them to the Project Manager's attention.
• Maintain professional communication with clients, consultants, subcontractors and colleagues at all times.
• Undertake other reasonable project coordination duties as directed by the Project Manager.

Full job description

Introduction:

About Us

For over 65 years, JK Williams has been more than a civil contractor — we’ve been builders of communities, forgers of lasting relationships, and dedicated to establishing a legacy of excellence across Australia’s east coast.

As a proud family-owned business, we know that our greatest asset isn’t the machinery we operate or the infrastructure we deliver — it’s our people. The dedication, expertise, and commitment of our team is what has made us a recognised leader in civil construction and infrastructure, known for innovation, quality, and integrity.

Our rich history hasn’t just shaped who we are — it’s positioned us for an exciting future. And we want the right people alongside us for the journey.

Description:

The Opportunity

The Project Manager must possess progressive thinking, demonstrated commercial success and robust Project Administration capabilities. A rigor and discipline for converting project programs to solid and well-organized site activities, exceeding project timeline and profit outcomes is a defining requirement of this position.

Formal civil engineering qualifications are vital, as is having worked in a similar civil construction business, preferably having worked on large subdivision projects.

This position requires sophistication, cleverness and a talent for Project Management, Project Administration, Resources and Material utilisation. A flair and capacity for multi-tasking is critical as is the significance of Client Care Practices. It requires sound WHS, Environment and Quality aptitude with an appreciation for compliance with various forms of legislation and regulations impacting the industry today.

Project Management is a significant partner of other key functionalities in our business. It demands both a collaborative and co-operative style that is defined by confident self-reliant and accomplished capability.

Skills and Experiences:

About you

This individual must be able to assist with meeting and responding to company goals and objectives. Demonstrate sound judgment and acumen with the ability to provide analysis and insight through the capture of data drawn from Construction and Resources Management activities.

The successful applicant must demonstrate the following Competencies:

• Strong commercial aptitude
• Project and Contract Administration
• Resources Management & Utilization
• Aptitude both in written and verbal form
• Problem solving - deductive reasoning & analytical thinking
• Sound working knowledge of Microsoft Word, Excel & Project
• WHS - Quality & Process Improvement Management
• Functional Capacity at client and project level
• Report preparation and interpretation

Why JK’s?

We pride ourselves in employing the best experts to become a part of our highly skilled team. At JK Williams you will:

• Work with a team that's recognised by TIME Magazine as one of Australia's best employers for 2025!
• Be rewarded with a competitive salary package and employee benefits.
• Become part of a successful business that offers stability and values its people.
• Gain access to unique training experiences and a high-performing work culture.
• Have access to enviable career advancement opportunities.
• Work life balance.
• Become part of a team that have each other’s backs, do the right thing, stand by their work and have fun!
• Work for a company where you’re not just a number — you’re part of a family that cares about your growth and well-being.

Make the change and apply via the link today!

• JK Williams believes in diversity and is committed to providing equal employment opportunities for all applicants. We welcome applicants from all walks of life, including various socio-economic, cultural, LGBTIQ, Aboriginal and Torres Strait Islander backgrounds.