Description & Requirements
Join our team supporting the Wisconsin FoodShare Employment and Training (FSET) program !
As an Admin Services Assistant at Maximus, you’ll play a vital role in keeping our office operations running smoothly. Each day starts by checking and logging messages from the General Office, ensuring clear communication across the team. You’ll prepare orientation folders, laminate seasonal signs, and scan documents to keep our digital records up to date and accessible.
This is a great opportunity to be part of a mission-driven program while keeping things organized, efficient, and welcoming. If you’re detail-oriented, reliable, and love being the behind-the-scenes support that makes a big difference - we’d love to hear from you!

• Answer general inbound calls and place outbound calls with the goal of increasing business, customer satisfaction, and customer retention.
• Follow basic procedures and scripts, using fundamental knowledge of company and project directories, services, and products to assist customers and clients.
• Type or generate letters and other documents as necessary.
• Assist in the maintenance of the office record and filing systems.
• Retrieve, log, and route correspondence (faxes, email, letters, etc.).
• Prepare and log outgoing and incoming shipments.
• Ensure document control of mail and project correspondence.
• Handle mail and postal machine.-Assist with coordination of meetings both internally and with the customer and participate as necessary.
• Backup support for recording and providing meeting minutes within the required time frame as necessary.
• Frequent Scanning and Digital Document Management
• Working in an Office Environment
• Working Under HIPAA Regulations
• Microsoft Office and Google Suit