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Administrative Assistant Jobs overseas

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Administrative Coordinator at The Masiello Group
Bedford, NH 03110, USA - Full Time
Skills Needed
Mobile Devices, Ownership, Excel, Teams, Canva, Real Estate, Outlook, Laptops, Sharepoint
Qualification
Graduate
Administrative Coordinator at NEWLINK INDUSTRIAL TRADING PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
English, Interpersonal Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Clinic Administrative Lead at LMC Healthcare
Oakville, ON L6M 1M1, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Clinic Administrative Lead at LMC Healthcare
London, ON N6A 5R9, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Coordinator at Penn Medicine
Philadelphia, PA 19104, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Oregon Health & Science University
Portland, Oregon, United States - Full Time
Skills Needed
Communication Skills, Organizational Skills, Detail Oriented, Customer Service Skills, Multitasking, Interpersonal Skills, Microsoft Outlook, Word Processing, Data Entry, Confidentiality, Scheduling, Administrative Support, Evaluation Tracking, Meeting Coordination, Legal Coordination, Project Management
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Exceptional communication, organizational skills, and advanced knowledge of Microsoft Outlook are required.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at UPMC
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Interpersonal Skills, Relationship Building, Organization, Attention To Detail, Time Management, Critical Thinking, Independence, Confidentiality, Technology Proficiency
Specialization
Candidates should possess excellent interpersonal skills and be highly organized with attention to detail. An associate degree is preferred, but experience may be accepted in lieu of the degree requirement.
Administrative Coordinator at Oregon Health & Science University
Portland, Oregon, United States - Full Time
Skills Needed
Executive Support, Travel Coordination, Purchasing, Event Management, Communication Skills, Problem Solving, Team Oriented, Detail Oriented, Data Assessment, Scheduling, Confidentiality, Hr Coordination, Procurement, Microsoft 365, Oracle Purchasing, Seminar Coordination, Customer Service
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Strong computer skills, excellent communication abilities, and a detail-oriented approach are essential for success in this role.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at SDG Access Ltd
Lincoln LN5 0LA, , United Kingdom - Full Time
Skills Needed
Flexible Approach, Computer Skills
Qualification
Graduate
Administrative Coordinator at New South Wales Government
, , - Full Time
Skills Needed
Administrative Support, Hr Transactions, Finance Transactions, Process Improvement, Team Leadership, Stakeholder Engagement, Organizational Objectives, Risk Management
Specialization
Candidates must be Australian citizens, permanent residents, or New Zealand citizens. A National Police Check and Security Clearance are required prior to commencement.
Experience Required
Minimum 2 year(s)
Clinic Administrative Lead at LMC Healthcare
Etobicoke, ON M9R 4E1, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Secretary 3 at Shared Health
Winnipeg, MB, Canada - Full Time
Skills Needed
Sap, Resume, Confidentiality
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Administrative Coordinator at UNC Health
Chapel Hill, NC 27514, USA - Full Time
Skills Needed
Ged
Qualification
Diploma
Administrative Coordinator at Gaudenzia, Inc.
Upper Dublin Township, Pennsylvania, United States - Full Time
Skills Needed
Administrative Experience, Customer Service, Communication, Microsoft Word, Microsoft Excel, Project Management, Math Skills, Accounting, Organizational Skills, File Maintenance, Confidentiality, Community Resources, Data Management, Telephone Etiquette, Team Collaboration, Respect
Specialization
Candidates must have a high school diploma or GED, with an associate's degree preferred, and at least five years of administrative experience. Knowledge of office functions, Microsoft Office, and effective communication skills are essential.
Experience Required
Minimum 5 year(s)
Administrative Coordinator at Village of Mount Prospect
Mount Prospect, Illinois, United States - Full Time
Skills Needed
Organizational Skills, Data Entry, Document Management, Customer Service, Microsoft Office Suite, Accounting, Payroll Processing, Financial Recordkeeping, Communication Skills, Team Collaboration, Attention To Detail, Service Requests, Report Preparation, Invoice Handling, Special Projects
Specialization
A high school diploma or equivalent is required, with an associate degree preferred. Candidates should have a minimum of two years of general office experience.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Unicorn Restoration Limited
Dartmouth, NS, Canada - Full Time
Skills Needed
Interpersonal Skills, Dental Care, Vision Care, Customer Service, Computer Skills
Specialization
Administration or accounting preferred
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Administrative Coordinator at Evoraa Healthcare
Brentwood, Tennessee, United States - Full Time
Skills Needed
Communication, Documentation, Empathy, Patience, Multitasking, Time Management, Collaboration, Active Listening, Client Relations, Hipaa Compliance, Organizational Skills, It Access Management, Office Supply Management, Meeting Coordination, Vendor Communication, Electronic Medical Records
Specialization
Candidates must have a high school diploma and proven experience in customer relations. Strong communication skills and knowledge of HIPAA are essential for this role.
Administrative Coordinator at The Miriam Hospital
Providence, RI 02906, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Coordinator at INNOFLEX PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Coordinator at BTV Business Television
Surrey, BC V3S 6J8, Canada - Full Time
Skills Needed
Project Management Software, Microsoft Office, Life Insurance, Flexible Schedule, Timelines, Finance, Vision Care, Interpersonal Skills, Dental Care, Organization Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Coordinator at The Masiello Group
Bedford, NH 03110, USA -
Full Time

Start Date

Immediate

Expiry Date

03 Dec, 25

Salary

0.0

Posted On

03 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Mobile Devices, Ownership, Excel, Teams, Canva, Real Estate, Outlook, Laptops, Sharepoint

Industry

Marketing/Advertising/Sales

Description

WHAT WE’RE LOOKING FOR:

We value individuals who are proactive, solutions-focused, and dedicated to doing things the right way the first time. If you take pride in your work, enjoy organizing complex systems, and are driven by achieving excellence, you’ll thrive here.
This is a detail-heavy and knowledge-rich role that requires consistent learning, clear written and verbal communication, and an understanding that strong performance includes both day-to-day tasks and long-term growth. We’re looking for someone who takes initiative, thrives under responsibility, and consistently looks for ways to support the team. Flexibility to occasionally stay late to finish time-sensitive work is part of the expectation.

Requirements:

  • Strong written and verbal communication skills—must be able to write clear, professional emails without the use of AI.
  • Attention to detail, a must.
  • Professional demeanor and ability to represent the company with integrity.
  • Previous experience with Canva and social media platforms with a business focus.
  • Familiarity with Microsoft 365 Suite (SharePoint, Teams, Word, Excel, Outlook, One Drive, Planner, etc.).
  • Tech comfort: ability to navigate laptops, printers, mobile devices.
  • Proven ability to work independently and take ownership of tasks from start to finish without constant oversight.
  • Commitment to ensuring accuracy and compliance in all areas of responsibility.
  • Excellent analytical and numerical skills; ability to interpret and manage data effectively.
  • Organized, efficient, and able to manage multiple priorities with grace and professionalism.
  • Experience in real estate or a similar professional service environment is a plus

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities
  • Deliver high-level, reliable administrative support for the Sales Director and agents.
  • Serve as the primary liaison between the home office and agents, maintaining clear, timely, and professional communication.
  • Greet clients and advisors, manage inbound calls, schedule appointments, and oversee daily office operations.
  • Maintain office supplies and inventory, ensuring a clean, organized, and efficient work environment.
  • Handle sensitive and confidential information with the utmost discretion and integrity.
  • Manage listing data across platforms, coordinate signage logistics, and ensure timely listing updates and closures.
  • Support agents in using client transaction and lead management platforms and tech troubleshooting.
  • Track agent licensing status and manage renewal notifications.
  • Onboard and offboard agents from Masiello systems, ensuring seamless transitions and proper training on processes and tools
  • Review listing and transaction documents for accuracy and completeness using digital back-office systems.
  • Enter and manage data in real estate accounting software with precision.
  • Collect and process escrow and closing commission checks.
  • Input/update listing information into the MLS system.
  • Update and distribute digital and print templated marketing materials using Canva.
  • Troubleshoot common tech questions on devices, printers, and laptops.
  • Provide both 1:1 and group training sessions—supporting agents at every knowledge level.
  • Take initiative, stay organized, and help create a smooth, efficient office environment.

Requirements:

  • Strong written and verbal communication skills—must be able to write clear, professional emails without the use of AI.
  • Attention to detail, a must.
  • Professional demeanor and ability to represent the company with integrity.
  • Previous experience with Canva and social media platforms with a business focus.
  • Familiarity with Microsoft 365 Suite (SharePoint, Teams, Word, Excel, Outlook, One Drive, Planner, etc.).
  • Tech comfort: ability to navigate laptops, printers, mobile devices.
  • Proven ability to work independently and take ownership of tasks from start to finish without constant oversight.
  • Commitment to ensuring accuracy and compliance in all areas of responsibility.
  • Excellent analytical and numerical skills; ability to interpret and manage data effectively.
  • Organized, efficient, and able to manage multiple priorities with grace and professionalism.
  • Experience in real estate or a similar professional service environment is a plus.

PIa6aef4036e44-25404-3839007
Administrative Coordinator at The Masiello Group
Bedford, NH 03110, USA - Full Time
Skills Needed
Mobile Devices, Ownership, Excel, Teams, Canva, Real Estate, Outlook, Laptops, Sharepoint
Qualification
Graduate
Administrative Coordinator at NEWLINK INDUSTRIAL TRADING PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
English, Interpersonal Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Clinic Administrative Lead at LMC Healthcare
Oakville, ON L6M 1M1, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Clinic Administrative Lead at LMC Healthcare
London, ON N6A 5R9, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Coordinator at Penn Medicine
Philadelphia, PA 19104, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Oregon Health & Science University
Portland, Oregon, United States - Full Time
Skills Needed
Communication Skills, Organizational Skills, Detail Oriented, Customer Service Skills, Multitasking, Interpersonal Skills, Microsoft Outlook, Word Processing, Data Entry, Confidentiality, Scheduling, Administrative Support, Evaluation Tracking, Meeting Coordination, Legal Coordination, Project Management
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Exceptional communication, organizational skills, and advanced knowledge of Microsoft Outlook are required.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at UPMC
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Interpersonal Skills, Relationship Building, Organization, Attention To Detail, Time Management, Critical Thinking, Independence, Confidentiality, Technology Proficiency
Specialization
Candidates should possess excellent interpersonal skills and be highly organized with attention to detail. An associate degree is preferred, but experience may be accepted in lieu of the degree requirement.
Administrative Coordinator at Oregon Health & Science University
Portland, Oregon, United States - Full Time
Skills Needed
Executive Support, Travel Coordination, Purchasing, Event Management, Communication Skills, Problem Solving, Team Oriented, Detail Oriented, Data Assessment, Scheduling, Confidentiality, Hr Coordination, Procurement, Microsoft 365, Oracle Purchasing, Seminar Coordination, Customer Service
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Strong computer skills, excellent communication abilities, and a detail-oriented approach are essential for success in this role.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at SDG Access Ltd
Lincoln LN5 0LA, , United Kingdom - Full Time
Skills Needed
Flexible Approach, Computer Skills
Qualification
Graduate
Administrative Coordinator at New South Wales Government
, , - Full Time
Skills Needed
Administrative Support, Hr Transactions, Finance Transactions, Process Improvement, Team Leadership, Stakeholder Engagement, Organizational Objectives, Risk Management
Specialization
Candidates must be Australian citizens, permanent residents, or New Zealand citizens. A National Police Check and Security Clearance are required prior to commencement.
Experience Required
Minimum 2 year(s)
Clinic Administrative Lead at LMC Healthcare
Etobicoke, ON M9R 4E1, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Secretary 3 at Shared Health
Winnipeg, MB, Canada - Full Time
Skills Needed
Sap, Resume, Confidentiality
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Administrative Coordinator at UNC Health
Chapel Hill, NC 27514, USA - Full Time
Skills Needed
Ged
Qualification
Diploma
Administrative Coordinator at Gaudenzia, Inc.
Upper Dublin Township, Pennsylvania, United States - Full Time
Skills Needed
Administrative Experience, Customer Service, Communication, Microsoft Word, Microsoft Excel, Project Management, Math Skills, Accounting, Organizational Skills, File Maintenance, Confidentiality, Community Resources, Data Management, Telephone Etiquette, Team Collaboration, Respect
Specialization
Candidates must have a high school diploma or GED, with an associate's degree preferred, and at least five years of administrative experience. Knowledge of office functions, Microsoft Office, and effective communication skills are essential.
Experience Required
Minimum 5 year(s)
Administrative Coordinator at Village of Mount Prospect
Mount Prospect, Illinois, United States - Full Time
Skills Needed
Organizational Skills, Data Entry, Document Management, Customer Service, Microsoft Office Suite, Accounting, Payroll Processing, Financial Recordkeeping, Communication Skills, Team Collaboration, Attention To Detail, Service Requests, Report Preparation, Invoice Handling, Special Projects
Specialization
A high school diploma or equivalent is required, with an associate degree preferred. Candidates should have a minimum of two years of general office experience.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Unicorn Restoration Limited
Dartmouth, NS, Canada - Full Time
Skills Needed
Interpersonal Skills, Dental Care, Vision Care, Customer Service, Computer Skills
Specialization
Administration or accounting preferred
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Administrative Coordinator at Evoraa Healthcare
Brentwood, Tennessee, United States - Full Time
Skills Needed
Communication, Documentation, Empathy, Patience, Multitasking, Time Management, Collaboration, Active Listening, Client Relations, Hipaa Compliance, Organizational Skills, It Access Management, Office Supply Management, Meeting Coordination, Vendor Communication, Electronic Medical Records
Specialization
Candidates must have a high school diploma and proven experience in customer relations. Strong communication skills and knowledge of HIPAA are essential for this role.
Administrative Coordinator at The Miriam Hospital
Providence, RI 02906, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Coordinator at INNOFLEX PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Coordinator at BTV Business Television
Surrey, BC V3S 6J8, Canada - Full Time
Skills Needed
Project Management Software, Microsoft Office, Life Insurance, Flexible Schedule, Timelines, Finance, Vision Care, Interpersonal Skills, Dental Care, Organization Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)