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Administrative Assistant Jobs overseas

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Administrative Assistant at Ameriprise Financial Services, LLC
Arlington, Massachusetts, United States - Full Time
Skills Needed
Scheduling, Client Service, Office Coordination, Multitasking, Professional Communication, Crm Systems, Data Entry, Calendar Management, Financial Planning Support, Outlook
Specialization
Preferably 1+ years of administrative or client service experience with strong organizational skills and proficiency in Outlook and CRM systems. A college degree is preferred but not required, along with a proactive and relationship-oriented personality.
Administrative Assistant at Harder Mechanical Contractors
Phoenix, Arizona, United States - Full Time
Skills Needed
Data Entry, Ms Office Word, Ms Office Excel, Document Control, Calendar Management, Onboarding, Communication, Organization, Multitasking, Confidentiality, Spanish Bilingual, Po Tracking
Specialization
Candidates should have 2-3 years of administrative experience, preferably within the construction industry or working with union halls. Proficiency in MS Office and strong organizational and communication skills are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Burjline Builders
Fort Lauderdale, Florida, United States - Full Time
Skills Needed
Office Administration, Scheduling, Filing Systems, Report Preparation, Data Entry, Microsoft Office Suite, Written Communication, Verbal Communication, Time Management, Organization, Confidentiality, Medical Billing Knowledge
Specialization
Candidates must have proven experience as an administrative or virtual assistant with strong proficiency in Microsoft Office. Excellent organizational skills and the ability to handle sensitive healthcare information with discretion are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Leland Management, Inc
Melbourne, Florida, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Communication, Document Management, Meeting Coordination, Event Planning, Community Relations, Compliance Enforcement, Microsoft Office Suite, Multitasking, Organizational Skills
Specialization
Candidates should possess strong organizational and multitasking skills along with proficiency in Microsoft Office Suite. Prior experience in an administrative support role is preferred.
Administrative Assistant at Providence Health Care, Inc
Spokane, Washington, United States - Full Time
Skills Needed
Payroll Management, Staff Scheduling, Timekeeping, Kronos, Workforce Management, Pto Processing, Staffing Compliance, Healthcare Administration, Priority Management, Professionalism
Specialization
Preferred qualifications include two years of experience with Kronos or similar electronic timekeeping systems. Additionally, one year of experience in staffing and scheduling is desired.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Feldman Chevrolet of New Hudson
New Hudson, Michigan, United States - Full Time
Skills Needed
Microsoft Office Suite, Organizational Skills, Time Management, Written Communication, Verbal Communication, Multi Tasking, Attention To Detail, Accounting Reconciliation
Specialization
Requires a high school diploma and 1-2 years of administrative or office support experience. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.
Administrative Assistant at Darling Ingredients Inc.
, Georgia, United States - Full Time
Skills Needed
Microsoft Office, Excel, Data Entry, Typing, Professional Writing, Time Management, Multi Tasking, Mathematics, Office Administration, Bilingual Communication
Specialization
A high school diploma or GED is required, along with proficiency in Microsoft Office and typing skills. An associate degree, prior office experience, and bilingual abilities are preferred.
Administrative Assistant at Leland Management, Inc
Clermont, Florida, United States - Full Time
Skills Needed
Customer Service, Office Administration, Database Management, Event Coordination, Notary Public, Cash Handling, Newsletter Production, Scheduling, Vendor Management, Microsoft Office Suite, Mailchimp, Caliber System, Dwellinglive, Paylocity, Cpr Certification, Aed Certification
Specialization
Requires a high school diploma, with some college preferred, and mandatory certifications as a Notary Public, CPR, and AED. Proficiency in various software including Microsoft Office, Caliber, and Mailchimp is essential for the role.
Administrative Assistant at Sharps Medical Waste Services
Allentown, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Data Entry, Microsoft Office Suite, Communication Skills, Organization, Time Management, Problem Solving, Administrative Support, Record Keeping, Meeting Coordination
Specialization
Candidates must be proficient in Microsoft Office Suite and have experience using standard office equipment. Strong organizational skills and the ability to pass a criminal background check and drug screening are required.
Administrative Assistant at Fiber Network Services, Inc.
Stephens City, Virginia, United States - Full Time
Skills Needed
Organizational Support, Billing Management, Invoicing, Communication, Project Tracking, Ms Excel, Database Software, Smartsheet, D2sphere
Specialization
Requires a high school diploma or GED and at least 3 years of relevant experience. Proficiency in MS Excel and database software is essential, along with the ability to pass a background check.
Experience Required
Minimum 2 year(s)
Administrative Assistant at ATCSI, LLC
, Maryland, United States - Full Time
Skills Needed
Filing, Phone Handling, Scheduling, Travel Arrangements, Office Management, Budgeting, Personnel Records, Payroll, Research, Presentation Preparation
Specialization
Candidates must possess a High School Diploma. Ability to obtain a Secret Security Clearance is required.
ADMINISTRATIVE ASSISTANT at A Property Management Company
Westmont, Illinois, United States - Full Time
Skills Needed
Customer Service, Sales, Filing, Computer Skills, Organization Skills, Appointment Scheduling, Call Handling, Calendar Tracking
Specialization
Candidates must have at least one year of experience in customer service and sales. A high school diploma or equivalent and a valid driver's license are required.
Administrative Assistant at May Management Services Inc
Palm Valley, Florida, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Microsoft Office Suite, Data Entry, Time Management, Organization, Written Communication, Verbal Communication, Vendor Coordination, Scheduling, Record Maintenance, Professional Demeanor
Specialization
Requires a High School Diploma or GED, with an Associate's Degree preferred and 1-2 years of administrative or customer service experience. Proficiency in Microsoft Office Suite and strong organizational skills are essential.
Administrative Assistant at Ruoff Mortgage
Bloomington, Indiana, United States - Full Time
Skills Needed
Administrative Support, Front Desk Management, Marketing Support, Social Media Content, Event Planning, Customer Service, Filing Systems, Clerical Duties, Proofreading, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, Time Management, Professional Communication, Confidentiality
Specialization
Requires a high school diploma and preferably at least one year of related experience. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.
Administrative Assistant at Platform Accounting Group
Goleta, California, United States - Full Time
Skills Needed
Microsoft Office Suite, Data Entry, Customer Service, Document Management, Scheduling, Analytical Skills, Multi Tasking, Written Communication, Verbal Communication, Problem Solving
Specialization
Requires at least one year of professional office experience and proficiency in Microsoft Office. An Associate's degree is required, while a Bachelor's degree is preferred.
Administrative Assistant at Enprovera Corporation
Washington, District of Columbia, United States - Full Time
Skills Needed
Administrative Support, Communication Skills, Attention To Detail, Calendar Management, Document Editing, Microsoft Outlook, Microsoft Word, Microsoft Excel, Clerical Experience, Customer Service, Interpersonal Skills, Office Management, Procurement, Filing Systems, Legal Terminology, Data Processing
Specialization
Requires an Associate's degree with one year of experience or four years of office management experience. Must possess an active Top Secret security clearance and proficiency in Microsoft Office.
Experience Required
Minimum 2 year(s)
ADMINISTRATIVE ASSISTANT at Banda Group International Llc
Albuquerque, New Mexico, United States - Full Time
Skills Needed
Records Management, Document Scanning, Archiving, Microsoft Office Suite, Filing Systems, Administrative Support, Confidentiality, Organization, Attention To Detail, Communication, Problem Solving, Clerical Support
Specialization
A high school diploma or equivalent is required, along with basic proficiency in Microsoft Office Suite. Candidates must demonstrate strong organizational skills and the ability to handle confidential information with discretion.
Administrative Assistant at Ignite Medical Resort McHenry
Houston, Texas, United States - Full Time
Skills Needed
Administrative Support, Hospitality, Compassionate Care, Dependability, Organization, Communication
Specialization
Candidates must be dedicated, compassionate, dependable, and energetic. A clean background check is required for employment.
Administrative Assistant at Ryan 2020 Company Limited
Atlanta, Georgia, United States - Full Time
Skills Needed
Administrative Support, Travel Coordination, Calendar Management, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft Powerpoint, Microsoft Outlook, Proofreading, Time Tracking, Expense Reporting, Confidentiality Management
Specialization
Requires a high school diploma or GED and one to two years of related administrative experience. Proficiency in Microsoft Office Suite and a valid driver's license are mandatory.
Administrative Assistant at General MRO Aerospace Inc
, Florida, United States - Full Time
Skills Needed
Microsoft Office Suite, Calendar Management, Data Entry, Clerical Tasks, Communication, Problem Solving, Time Management, Multitasking, Document Formatting, Financial Recording, Vendor Coordination, Travel Arrangement
Specialization
A high school diploma is required, with a degree in Business Administration or prior administrative experience preferred. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Ameriprise Financial Services, LLC
Arlington, Massachusetts, United States -
Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

36.0

Posted On

27 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Scheduling, Client Service, Office Coordination, Multitasking, Professional Communication, CRM Systems, Data Entry, Calendar Management, Financial Planning Support, Outlook

Industry

Financial Services

Description
Administrative Assistant Jack Kelly and Brian Kiefer, two Financial Advisory Practices of Ameriprise Financial Services, LLC are seeking a highly organized, professional, and service-oriented Administrative Assistant. This is a full-time, client-facing role ideal for someone who thrives in a professional office environment, and takes pride in helping both clients and advisors stay organized and supported. This individual will serve as the first point of contact for clients while also assisting with scheduling, operations, client service, and administrative coordination across two collaborative financial advisory practices. The advisors are looking for someone dependable, proactive, adaptable, and relationship-oriented who values long-term stability and becoming an integral part of a close-knit office environment. While both practices operate independently, the offices work closely together and maintain a relaxed, team-oriented atmosphere focused on delivering an exceptional client experience. Responsibilities Client Service & Reception * Welcome and assist clients in person and over the phone * Manage incoming calls, emails, and client scheduling * Coordinate calendars and meeting logistics across multiple advisors * Prepare meeting materials and assist with client meeting setup * Maintain a professional and organized office environment * Retrieve, organize, and distribute incoming mail and deliveries * Monitor shared inboxes and assist with client follow-up communication * Help support proactive client outreach initiatives and relationship touchpoints Administrative & Operational Support * Assist with beneficiary updates, address changes, eForms, and account paperwork * Support client onboarding and new account setup processes * Assist with meeting preparation and data entry * Help gather and organize documents for financial planning meetings * Maintain organization of client files and internal workflows * Assist with operational projects, workflow improvements, and ongoing office coordination * Support recurring client service initiatives and operational follow-through What We’re Looking For * 1+ years of prior administrative, receptionist, executive assistant, office coordination, or client service experience preferred * Strong scheduling, organizational, and multitasking abilities * Comfortable supporting multiple professionals simultaneously * Professional communication skills with a client-first mindset * Ability to work independently while also collaborating closely with a team * Comfortable learning new systems and technology * Experience with Outlook, scheduling systems, CRM systems, or financial industry software preferred * Financial services or Ameriprise experience is helpful but not required * College degree preferred but not required Ideal Personality Fit * Calm under pressure and able to juggle competing priorities * Warm, welcoming, and relationship-oriented * Adaptable and comfortable working with different personalities and working styles * Mature, dependable, and trustworthy * Strong follow-through and attention to detail * Looking for a long-term professional home rather than a short-term stepping-stone role * Naturally proactive with a “see a need, fill a need” mindset Growth Opportunity This role offers long-term growth potential for the right individual. Over time, responsibilities may expand into deeper client service support, financial planning coordination, operations management, and broader practice leadership responsibilities. Compensation & Benefits * Compensation - $32–$36/hour – non-exempt * PTO: Employees accrue PTO equivalent to 10 days annually during their first year of employment, increasing to 15 days annually after one year of service * 7 paid holidays * Comprehensive medical and retirement benefits are available to eligible employees * Hybrid flexibility may be considered after onboarding and training period based on performance and business needs Additional Practice Highlights * Collaborative office culture * Opportunity to build strong long-term relationships with clients and advisors * Variety in day-to-day responsibilities with meaningful involvement in office operations * Stable long-term opportunity supporting established advisors with succession planning already in place Equal Opportunity Employer We are an Equal Opportunity Employer and are committed to creating an inclusive and welcoming environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable federal, state, or local law. A background check will be conducted as part of the hiring process, and successful completion is required for employment, in accordance with applicable laws.    
Responsibilities
Serve as the first point of contact for clients while managing scheduling, reception, and administrative coordination for two financial advisory practices. Support operational tasks including account paperwork, client onboarding, and meeting preparation.
Administrative Assistant at Ameriprise Financial Services, LLC
Arlington, Massachusetts, United States - Full Time
Skills Needed
Scheduling, Client Service, Office Coordination, Multitasking, Professional Communication, Crm Systems, Data Entry, Calendar Management, Financial Planning Support, Outlook
Specialization
Preferably 1+ years of administrative or client service experience with strong organizational skills and proficiency in Outlook and CRM systems. A college degree is preferred but not required, along with a proactive and relationship-oriented personality.
Administrative Assistant at Harder Mechanical Contractors
Phoenix, Arizona, United States - Full Time
Skills Needed
Data Entry, Ms Office Word, Ms Office Excel, Document Control, Calendar Management, Onboarding, Communication, Organization, Multitasking, Confidentiality, Spanish Bilingual, Po Tracking
Specialization
Candidates should have 2-3 years of administrative experience, preferably within the construction industry or working with union halls. Proficiency in MS Office and strong organizational and communication skills are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Burjline Builders
Fort Lauderdale, Florida, United States - Full Time
Skills Needed
Office Administration, Scheduling, Filing Systems, Report Preparation, Data Entry, Microsoft Office Suite, Written Communication, Verbal Communication, Time Management, Organization, Confidentiality, Medical Billing Knowledge
Specialization
Candidates must have proven experience as an administrative or virtual assistant with strong proficiency in Microsoft Office. Excellent organizational skills and the ability to handle sensitive healthcare information with discretion are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Leland Management, Inc
Melbourne, Florida, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Communication, Document Management, Meeting Coordination, Event Planning, Community Relations, Compliance Enforcement, Microsoft Office Suite, Multitasking, Organizational Skills
Specialization
Candidates should possess strong organizational and multitasking skills along with proficiency in Microsoft Office Suite. Prior experience in an administrative support role is preferred.
Administrative Assistant at Providence Health Care, Inc
Spokane, Washington, United States - Full Time
Skills Needed
Payroll Management, Staff Scheduling, Timekeeping, Kronos, Workforce Management, Pto Processing, Staffing Compliance, Healthcare Administration, Priority Management, Professionalism
Specialization
Preferred qualifications include two years of experience with Kronos or similar electronic timekeeping systems. Additionally, one year of experience in staffing and scheduling is desired.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Feldman Chevrolet of New Hudson
New Hudson, Michigan, United States - Full Time
Skills Needed
Microsoft Office Suite, Organizational Skills, Time Management, Written Communication, Verbal Communication, Multi Tasking, Attention To Detail, Accounting Reconciliation
Specialization
Requires a high school diploma and 1-2 years of administrative or office support experience. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.
Administrative Assistant at Darling Ingredients Inc.
, Georgia, United States - Full Time
Skills Needed
Microsoft Office, Excel, Data Entry, Typing, Professional Writing, Time Management, Multi Tasking, Mathematics, Office Administration, Bilingual Communication
Specialization
A high school diploma or GED is required, along with proficiency in Microsoft Office and typing skills. An associate degree, prior office experience, and bilingual abilities are preferred.
Administrative Assistant at Leland Management, Inc
Clermont, Florida, United States - Full Time
Skills Needed
Customer Service, Office Administration, Database Management, Event Coordination, Notary Public, Cash Handling, Newsletter Production, Scheduling, Vendor Management, Microsoft Office Suite, Mailchimp, Caliber System, Dwellinglive, Paylocity, Cpr Certification, Aed Certification
Specialization
Requires a high school diploma, with some college preferred, and mandatory certifications as a Notary Public, CPR, and AED. Proficiency in various software including Microsoft Office, Caliber, and Mailchimp is essential for the role.
Administrative Assistant at Sharps Medical Waste Services
Allentown, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Data Entry, Microsoft Office Suite, Communication Skills, Organization, Time Management, Problem Solving, Administrative Support, Record Keeping, Meeting Coordination
Specialization
Candidates must be proficient in Microsoft Office Suite and have experience using standard office equipment. Strong organizational skills and the ability to pass a criminal background check and drug screening are required.
Administrative Assistant at Fiber Network Services, Inc.
Stephens City, Virginia, United States - Full Time
Skills Needed
Organizational Support, Billing Management, Invoicing, Communication, Project Tracking, Ms Excel, Database Software, Smartsheet, D2sphere
Specialization
Requires a high school diploma or GED and at least 3 years of relevant experience. Proficiency in MS Excel and database software is essential, along with the ability to pass a background check.
Experience Required
Minimum 2 year(s)
Administrative Assistant at ATCSI, LLC
, Maryland, United States - Full Time
Skills Needed
Filing, Phone Handling, Scheduling, Travel Arrangements, Office Management, Budgeting, Personnel Records, Payroll, Research, Presentation Preparation
Specialization
Candidates must possess a High School Diploma. Ability to obtain a Secret Security Clearance is required.
ADMINISTRATIVE ASSISTANT at A Property Management Company
Westmont, Illinois, United States - Full Time
Skills Needed
Customer Service, Sales, Filing, Computer Skills, Organization Skills, Appointment Scheduling, Call Handling, Calendar Tracking
Specialization
Candidates must have at least one year of experience in customer service and sales. A high school diploma or equivalent and a valid driver's license are required.
Administrative Assistant at May Management Services Inc
Palm Valley, Florida, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Microsoft Office Suite, Data Entry, Time Management, Organization, Written Communication, Verbal Communication, Vendor Coordination, Scheduling, Record Maintenance, Professional Demeanor
Specialization
Requires a High School Diploma or GED, with an Associate's Degree preferred and 1-2 years of administrative or customer service experience. Proficiency in Microsoft Office Suite and strong organizational skills are essential.
Administrative Assistant at Ruoff Mortgage
Bloomington, Indiana, United States - Full Time
Skills Needed
Administrative Support, Front Desk Management, Marketing Support, Social Media Content, Event Planning, Customer Service, Filing Systems, Clerical Duties, Proofreading, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, Time Management, Professional Communication, Confidentiality
Specialization
Requires a high school diploma and preferably at least one year of related experience. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.
Administrative Assistant at Platform Accounting Group
Goleta, California, United States - Full Time
Skills Needed
Microsoft Office Suite, Data Entry, Customer Service, Document Management, Scheduling, Analytical Skills, Multi Tasking, Written Communication, Verbal Communication, Problem Solving
Specialization
Requires at least one year of professional office experience and proficiency in Microsoft Office. An Associate's degree is required, while a Bachelor's degree is preferred.
Administrative Assistant at Enprovera Corporation
Washington, District of Columbia, United States - Full Time
Skills Needed
Administrative Support, Communication Skills, Attention To Detail, Calendar Management, Document Editing, Microsoft Outlook, Microsoft Word, Microsoft Excel, Clerical Experience, Customer Service, Interpersonal Skills, Office Management, Procurement, Filing Systems, Legal Terminology, Data Processing
Specialization
Requires an Associate's degree with one year of experience or four years of office management experience. Must possess an active Top Secret security clearance and proficiency in Microsoft Office.
Experience Required
Minimum 2 year(s)
ADMINISTRATIVE ASSISTANT at Banda Group International Llc
Albuquerque, New Mexico, United States - Full Time
Skills Needed
Records Management, Document Scanning, Archiving, Microsoft Office Suite, Filing Systems, Administrative Support, Confidentiality, Organization, Attention To Detail, Communication, Problem Solving, Clerical Support
Specialization
A high school diploma or equivalent is required, along with basic proficiency in Microsoft Office Suite. Candidates must demonstrate strong organizational skills and the ability to handle confidential information with discretion.
Administrative Assistant at Ignite Medical Resort McHenry
Houston, Texas, United States - Full Time
Skills Needed
Administrative Support, Hospitality, Compassionate Care, Dependability, Organization, Communication
Specialization
Candidates must be dedicated, compassionate, dependable, and energetic. A clean background check is required for employment.
Administrative Assistant at Ryan 2020 Company Limited
Atlanta, Georgia, United States - Full Time
Skills Needed
Administrative Support, Travel Coordination, Calendar Management, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft Powerpoint, Microsoft Outlook, Proofreading, Time Tracking, Expense Reporting, Confidentiality Management
Specialization
Requires a high school diploma or GED and one to two years of related administrative experience. Proficiency in Microsoft Office Suite and a valid driver's license are mandatory.
Administrative Assistant at General MRO Aerospace Inc
, Florida, United States - Full Time
Skills Needed
Microsoft Office Suite, Calendar Management, Data Entry, Clerical Tasks, Communication, Problem Solving, Time Management, Multitasking, Document Formatting, Financial Recording, Vendor Coordination, Travel Arrangement
Specialization
A high school diploma is required, with a degree in Business Administration or prior administrative experience preferred. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.
Experience Required
Minimum 2 year(s)