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Administrative Assistant Jobs overseas

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Senior Protocol Administrative Assistant at PCI Productions
Vandenberg SFB, California, United States - Full Time
Skills Needed
Protocol Management, Event Planning, Military Customs And Courtesies, Dod Regulations, Microsoft Office, Diplomatic Etiquette, Logistical Support, Briefing Preparation, Customer Service, Staff Training, Security Clearance, Administrative Scheduling
Specialization
Requires a high school diploma with college courses and 4 years of protocol experience, or 7 years of relevant federal/DoD experience. Must maintain an active DoD Secret Security Clearance and possess expert-level proficiency in Microsoft Office.
Experience Required
Minimum 5 year(s)
Administrative and Accounting Assistant at DOGA
, Querétaro, Mexico - Full Time
Skills Needed
Accounting, Administrative Support, Hr Administration, Mexican Tax Regulations, Cfdi Verification, Sat Portal Management, Payroll Documentation, Inventory Validation, Microsoft Office, Contpaqi, Sap, English Proficiency, Spanish Proficiency, Time Management, Organization, Attention To Detail
Specialization
Candidates must have a Bachelor's degree in Accounting or a similar field with at least 6 years of relevant experience. Fluency in both English and Spanish, along with knowledge of Mexican tax regulations and accounting software like SAP or Contpaqi, is required.
Experience Required
Minimum 5 year(s)
Senior Protocol Administrative Assistant at PCI Productions
Colorado Springs, Colorado, United States - Full Time
Skills Needed
Protocol Management, Event Planning, Military Customs And Courtesies, Dod Regulations, Microsoft Office, Diplomatic Etiquette, Logistical Support, Security Clearance, Briefing Preparation, Customer Service, Training And Mentoring, Administrative Scheduling
Specialization
Requires a high school diploma with college courses and 4 years of protocol experience, or 7 years of relevant federal/DoD experience. Must maintain an active DoD Secret Security Clearance and possess expert-level proficiency in Microsoft Office.
Experience Required
Minimum 5 year(s)
Student Intern Administrative Assistant at Colorado Springs Christian Schools
Colorado Springs, Colorado, United States - Full Time
Skills Needed
Telephone Etiquette, Customer Service, Marketing, Admissions, Multi Tasking, Communication, Organization, Detail Orientation, Office 365, Email, Word, Excel
Specialization
Candidates must demonstrate spiritual maturity and a commitment to the school's Christian doctrinal statements. Proficiency in Office 365 and the ability to maintain high confidentiality are required.
General Affairs Administrative Assistant at Nissin Foods
Gardena, California, United States - Full Time
Skills Needed
Office Administration, Document Management, Order Processing, Basic Accounting, Microsoft Office, Communication Skills, Organizational Skills, Multitasking, Customer Service, Confidentiality, Attention To Detail, Expense Reporting
Specialization
Candidates must be proficient in Microsoft Office and have a strong understanding of office administration and basic accounting. A bachelor's degree and 1-3 years of administrative experience are preferred.
Experience Required
Minimum 2 year(s)
Human Resources Administrative Assistant at Clackamas County Children's Commission
Lake Oswego, Oregon, United States - Full Time
Skills Needed
Employee File Management, Licensing Compliance, Data Management, Administrative Support, Microsoft Excel, Confidentiality, Organizational Skills, Communication Skills, Interpersonal Skills, Onboarding, Offboarding
Specialization
An associate degree in HR or a related field is preferred, along with 1-2 years of administrative experience in HR or compliance. Proficiency in Microsoft Excel and the ability to handle sensitive information are required.
Receptionist / Administrative Assistant at McLean School
, Maryland, United States - Full Time
Skills Needed
Customer Service, Administrative Support, Office Management, Communication, Organization, Multitasking, Confidentiality, Google Workspace, Apple Products, Database Management, Student Attendance Tracking, Visitor Management
Specialization
Requires a minimum of 3 years of experience in customer service or administrative roles and proficiency with Google Workspace and Apple products. Candidates must demonstrate strong interpersonal skills and a genuine love for working within a school community.
Experience Required
Minimum 2 year(s)
Access Control Administrative Assistant at Charlottesville Albemarle Airport
Charlottesville, Virginia, United States - Full Time
Skills Needed
Identity Verification, Electronic Fingerprinting, Security Badging, Business Administration, Secretarial Techniques, Office Management, Spreadsheet Software, Word Processing
Specialization
Requires a high school diploma and three years of experience in business administration or a related secretarial field. Candidates must pass criminal history records checks and a pre-employment drug screening.
Experience Required
Minimum 2 year(s)
Administrative Assistant - CEO's office at monday.com
Tel-Aviv, Tel-Aviv District, Israel - Full Time
Skills Needed
Administrative Support, Meeting Coordination, Travel Coordination, Ai Tools, English Fluency, Hebrew Fluency, Time Management, Ms Office, Google Workspace, Organization
Specialization
Requires proven administrative experience and fluency in both English and Hebrew. Candidates must be proficient in AI tools like ChatGPT or Gemini to enhance productivity and task management.
Experience Required
Minimum 2 year(s)
Administrative Assistant I (Entry-Level) at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Ms Excel, Ms Powerpoint, Ms Word, Sharepoint, Microsoft Teams, Expense Reporting, Data Entry, Document Formatting, Servicenow, Administrative Support, Communication Skills, Digital Filing, Vendor Transaction Monitoring, Virtual Meeting Coordination
Specialization
Candidates must have basic proficiency in Microsoft Office (Excel, PowerPoint, Word) and good communication skills. Must be willing to work a fixed night shift in a hybrid work arrangement.
Business Office Administrative Assistant at Colorado Springs Christian Schools
Colorado Springs, Colorado, United States - Full Time
Skills Needed
Office 365 Suite, Microsoft Word, Microsoft Excel, Multi Tasking, Written Communication, Oral Communication, Organization, Attention To Detail, Confidentiality, Relationship Building, Administrative Support, Cash Handling
Specialization
Requires spiritual maturity and a commitment to the school's Christian doctrinal statements and standards of conduct. Proficiency in Office 365 and strong organizational and communication skills are highly preferred.
Administrative Assistant - Charlotte, NC at Great Lakes Petroleum
Charlotte, North Carolina, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Microsoft Excel, Microsoft Office Suite, Time Management, Written Communication, Verbal Communication, Attention To Detail, Confidentiality, Problem Solving, Project Support, Organizational Skills
Specialization
Requires a high school diploma or GED and at least one year of work experience. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.
Administrative Assistant I (Entry-Level) at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Ms Excel, Ms Powerpoint, Ms Word, Sharepoint, Microsoft Teams, Expense Reporting, Data Entry, Document Formatting, Servicenow, Administrative Support, Digital Filing, Version Control, Vendor Transaction Monitoring, Virtual Meeting Coordination
Specialization
Candidates must be proficient in MS Office (Excel, PowerPoint, Word) and willing to work a fixed night shift. The role requires a hybrid work commitment of three days per week onsite.
Administrative Assistant - FT Nightshift at Stealth Start-up (Mobility, Berlin)
Port Arthur, Texas, United States - Full Time
Skills Needed
Patient Registration, Customer Service, Medical Billing, Hipaa Compliance, Cash Reconciliation, Administrative Support, Medical Terminology, Call Handling, Data Entry, Inventory Management, Office Management, Interpersonal Communication
Specialization
Requires a high school diploma and basic computer skills, with a preference for 1-3 years of healthcare office experience. Must be able to communicate effectively with patients and possess a basic understanding of medical terminology.
Experience Required
Minimum 2 year(s)
Equity Administrative Assistant, Sydney at Jefferies
Sydney, New South Wales, Australia - Full Time
Skills Needed
Administrative Support, Diary Management, Travel Coordination, Expense Management, Stakeholder Management, Microsoft Office Suite, Concur, Communication Skills, Organization Skills, Multitasking, Data Entry, Record Keeping
Specialization
Requires previous administrative experience, ideally within financial services, and proficiency in Microsoft Office and expense systems like Concur. Candidates must demonstrate strong organizational skills, discretion, and the ability to multitask in a fast-paced environment.
Experience Required
Minimum 2 year(s)
Administrative Assistant - Summer Intern at Willdan
Temecula, California, United States - Full Time
Skills Needed
Microsoft Excel, Microsoft Word, Microsoft Outlook, Data Entry, Database Management, Customer Support, Mathematical Concepts, Time Management, Attention To Detail, Multi Tasking
Specialization
Requires a high school diploma with some college experience preferred and the ability to apply mathematical concepts. Candidates must possess exceptional customer support skills and the ability to manage priorities in a fast-paced environment.
Assistante Pont Bascule / Administrative at ArcelorMittal
Thézan-lès-Béziers, Occitania, France - Full Time
Skills Needed
Administrative Management, Customer Service, Erp Software, Data Entry, Safety Compliance, Logistics Coordination, Microsoft Office, Document Archiving, Weight Bridge Operation, Communication Skills, Organization, Time Management
Specialization
Candidates should have a vocational degree (CAP or Bac Pro) in administration and management. Proficiency in French is required, with a strong emphasis on interpersonal skills, rigor, and the ability to manage multiple priorities.
Administrative Assistant (Max $30/hr W2) at Lenmar Consulting Inc.
Baltimore, Maryland, United States - Full Time
Skills Needed
Administrative Support, Document Processing, Microsoft Outlook, Microsoft Word, Scanning, Printing, Mailing, Record Keeping, Attention To Detail, Confidentiality
Specialization
Prior administrative or clerical experience is required, with a preference for those from financial services or legal backgrounds. Candidates must be proficient in basic Microsoft Office and experienced with standard office equipment.
Foreign Administrative Support Assistant at US Drug Enforcement Administration
Lima, Lima, Peru - Full Time
Skills Needed
Internet, Job Analysis, Mail, It, High Proficiency, Resume, Access, Consideration, Excess, Dea, Case, Writing, Federal Agencies, Personnel Recovery, Extensions, Database Administration, Training, Religious Freedom, Filing, General Correspondence
Specialization
Accordance with appropriate regulations
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant - South Chicago at Pilsen Wellness Center
Chicago, Illinois, United States - Full Time
Skills Needed
Administrative Support, Appointment Management, Caller Support, Clerical Tasks, Database Management, Spreadsheet Management, Organizational Skills, Bilingual English/Spanish
Specialization
A degree in Associate or Bachelor level is preferred along with 3-5 years of administrative experience. Bilingual proficiency in English and Spanish is desired.
Experience Required
Minimum 2 year(s)
Senior Protocol Administrative Assistant at PCI Productions
Vandenberg SFB, California, United States -
Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

90000.0

Posted On

28 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Protocol Management, Event Planning, Military Customs and Courtesies, DoD Regulations, Microsoft Office, Diplomatic Etiquette, Logistical Support, Briefing Preparation, Customer Service, Staff Training, Security Clearance, Administrative Scheduling

Industry

Public Relations and Communications Services

Description
PCI Productions is seeking a Senior Protocol Administrative Assistant to support their MDA contract. This role reports to the Program Manager and is fully onsite.   Job Description * Responsible for planning and executing official retirement ceremonies, receptions, MDA conferences, office calls, international and state visits. * Create and brief IPR slides for the Director and team members to communicate operations and expectations for upcoming visits and events. * Responsible for providing protocol support and duties for any Director & Senior official related meetings, office calls and special visits with distinguished visitors.  * Ensure smooth execution and proper professionalism for high-level events and engagements throughout the agency.  * Collaborate with a variety of departments in the agency to coordinate protocol support for lower-level tiered obligations.  * Provide exceptional customer service and hospitality to all MDA personnel and distinguished visitors.  * Train protocol staff and colleagues on proper protocol policies and best practices.  * Act as a subject matter for all protocol related functions and duties.  * Evaluate protocol activities considering goals, budgets and ensuring activities followed DoD regulations.  * Prepare high-level meetings and distinguished visits with the proper meeting materials, such as name tents, seating chart arrangements, order of precedence and any additional protocol support needed.  * Responsible for providing guidance for senior officials on order of precedence, diplomatic etiquette and ceremonial practices with U.S. government and international protocol standards.  * Communicate with management officials, contractors, vendors and external organizations to facilitate agency-related event coordination.     Job Requirements * HS diploma or equivalent plus 2 years completed college courses and 4 years relevant protocol experience * Acceptable substitute: 7 years of relevant protocol experience supporting the Federal Government or DOD * 4 years’ experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions * 4 years’ experience and knowledge of military regulations, military customs and courtesies. * 4 years’ experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements. * Must have and maintain an active DoD Secret Security Clearance  * Expert in Microsoft Office products including Outlook, Excel, Word, TEAMs, and PowerPoint. * Excellent communication skills to include phone, office etiquette, and written skills. * Expert in training and advising junior Protocol administrative assistants on all matters pertaining protocol support provided to the Agency. * Expert in government property regulations and systems. * Expert developing, maintaining and coordinating administrative and event schedules. * Expert developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communications.    
Responsibilities
Responsible for planning and executing official ceremonies, conferences, and high-level visits for the MDA. Provides expert guidance on diplomatic etiquette and order of precedence while coordinating with internal and external stakeholders.
Senior Protocol Administrative Assistant at PCI Productions
Vandenberg SFB, California, United States - Full Time
Skills Needed
Protocol Management, Event Planning, Military Customs And Courtesies, Dod Regulations, Microsoft Office, Diplomatic Etiquette, Logistical Support, Briefing Preparation, Customer Service, Staff Training, Security Clearance, Administrative Scheduling
Specialization
Requires a high school diploma with college courses and 4 years of protocol experience, or 7 years of relevant federal/DoD experience. Must maintain an active DoD Secret Security Clearance and possess expert-level proficiency in Microsoft Office.
Experience Required
Minimum 5 year(s)
Administrative and Accounting Assistant at DOGA
, Querétaro, Mexico - Full Time
Skills Needed
Accounting, Administrative Support, Hr Administration, Mexican Tax Regulations, Cfdi Verification, Sat Portal Management, Payroll Documentation, Inventory Validation, Microsoft Office, Contpaqi, Sap, English Proficiency, Spanish Proficiency, Time Management, Organization, Attention To Detail
Specialization
Candidates must have a Bachelor's degree in Accounting or a similar field with at least 6 years of relevant experience. Fluency in both English and Spanish, along with knowledge of Mexican tax regulations and accounting software like SAP or Contpaqi, is required.
Experience Required
Minimum 5 year(s)
Senior Protocol Administrative Assistant at PCI Productions
Colorado Springs, Colorado, United States - Full Time
Skills Needed
Protocol Management, Event Planning, Military Customs And Courtesies, Dod Regulations, Microsoft Office, Diplomatic Etiquette, Logistical Support, Security Clearance, Briefing Preparation, Customer Service, Training And Mentoring, Administrative Scheduling
Specialization
Requires a high school diploma with college courses and 4 years of protocol experience, or 7 years of relevant federal/DoD experience. Must maintain an active DoD Secret Security Clearance and possess expert-level proficiency in Microsoft Office.
Experience Required
Minimum 5 year(s)
Student Intern Administrative Assistant at Colorado Springs Christian Schools
Colorado Springs, Colorado, United States - Full Time
Skills Needed
Telephone Etiquette, Customer Service, Marketing, Admissions, Multi Tasking, Communication, Organization, Detail Orientation, Office 365, Email, Word, Excel
Specialization
Candidates must demonstrate spiritual maturity and a commitment to the school's Christian doctrinal statements. Proficiency in Office 365 and the ability to maintain high confidentiality are required.
General Affairs Administrative Assistant at Nissin Foods
Gardena, California, United States - Full Time
Skills Needed
Office Administration, Document Management, Order Processing, Basic Accounting, Microsoft Office, Communication Skills, Organizational Skills, Multitasking, Customer Service, Confidentiality, Attention To Detail, Expense Reporting
Specialization
Candidates must be proficient in Microsoft Office and have a strong understanding of office administration and basic accounting. A bachelor's degree and 1-3 years of administrative experience are preferred.
Experience Required
Minimum 2 year(s)
Human Resources Administrative Assistant at Clackamas County Children's Commission
Lake Oswego, Oregon, United States - Full Time
Skills Needed
Employee File Management, Licensing Compliance, Data Management, Administrative Support, Microsoft Excel, Confidentiality, Organizational Skills, Communication Skills, Interpersonal Skills, Onboarding, Offboarding
Specialization
An associate degree in HR or a related field is preferred, along with 1-2 years of administrative experience in HR or compliance. Proficiency in Microsoft Excel and the ability to handle sensitive information are required.
Receptionist / Administrative Assistant at McLean School
, Maryland, United States - Full Time
Skills Needed
Customer Service, Administrative Support, Office Management, Communication, Organization, Multitasking, Confidentiality, Google Workspace, Apple Products, Database Management, Student Attendance Tracking, Visitor Management
Specialization
Requires a minimum of 3 years of experience in customer service or administrative roles and proficiency with Google Workspace and Apple products. Candidates must demonstrate strong interpersonal skills and a genuine love for working within a school community.
Experience Required
Minimum 2 year(s)
Access Control Administrative Assistant at Charlottesville Albemarle Airport
Charlottesville, Virginia, United States - Full Time
Skills Needed
Identity Verification, Electronic Fingerprinting, Security Badging, Business Administration, Secretarial Techniques, Office Management, Spreadsheet Software, Word Processing
Specialization
Requires a high school diploma and three years of experience in business administration or a related secretarial field. Candidates must pass criminal history records checks and a pre-employment drug screening.
Experience Required
Minimum 2 year(s)
Administrative Assistant - CEO's office at monday.com
Tel-Aviv, Tel-Aviv District, Israel - Full Time
Skills Needed
Administrative Support, Meeting Coordination, Travel Coordination, Ai Tools, English Fluency, Hebrew Fluency, Time Management, Ms Office, Google Workspace, Organization
Specialization
Requires proven administrative experience and fluency in both English and Hebrew. Candidates must be proficient in AI tools like ChatGPT or Gemini to enhance productivity and task management.
Experience Required
Minimum 2 year(s)
Administrative Assistant I (Entry-Level) at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Ms Excel, Ms Powerpoint, Ms Word, Sharepoint, Microsoft Teams, Expense Reporting, Data Entry, Document Formatting, Servicenow, Administrative Support, Communication Skills, Digital Filing, Vendor Transaction Monitoring, Virtual Meeting Coordination
Specialization
Candidates must have basic proficiency in Microsoft Office (Excel, PowerPoint, Word) and good communication skills. Must be willing to work a fixed night shift in a hybrid work arrangement.
Business Office Administrative Assistant at Colorado Springs Christian Schools
Colorado Springs, Colorado, United States - Full Time
Skills Needed
Office 365 Suite, Microsoft Word, Microsoft Excel, Multi Tasking, Written Communication, Oral Communication, Organization, Attention To Detail, Confidentiality, Relationship Building, Administrative Support, Cash Handling
Specialization
Requires spiritual maturity and a commitment to the school's Christian doctrinal statements and standards of conduct. Proficiency in Office 365 and strong organizational and communication skills are highly preferred.
Administrative Assistant - Charlotte, NC at Great Lakes Petroleum
Charlotte, North Carolina, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Microsoft Excel, Microsoft Office Suite, Time Management, Written Communication, Verbal Communication, Attention To Detail, Confidentiality, Problem Solving, Project Support, Organizational Skills
Specialization
Requires a high school diploma or GED and at least one year of work experience. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.
Administrative Assistant I (Entry-Level) at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Ms Excel, Ms Powerpoint, Ms Word, Sharepoint, Microsoft Teams, Expense Reporting, Data Entry, Document Formatting, Servicenow, Administrative Support, Digital Filing, Version Control, Vendor Transaction Monitoring, Virtual Meeting Coordination
Specialization
Candidates must be proficient in MS Office (Excel, PowerPoint, Word) and willing to work a fixed night shift. The role requires a hybrid work commitment of three days per week onsite.
Administrative Assistant - FT Nightshift at Stealth Start-up (Mobility, Berlin)
Port Arthur, Texas, United States - Full Time
Skills Needed
Patient Registration, Customer Service, Medical Billing, Hipaa Compliance, Cash Reconciliation, Administrative Support, Medical Terminology, Call Handling, Data Entry, Inventory Management, Office Management, Interpersonal Communication
Specialization
Requires a high school diploma and basic computer skills, with a preference for 1-3 years of healthcare office experience. Must be able to communicate effectively with patients and possess a basic understanding of medical terminology.
Experience Required
Minimum 2 year(s)
Equity Administrative Assistant, Sydney at Jefferies
Sydney, New South Wales, Australia - Full Time
Skills Needed
Administrative Support, Diary Management, Travel Coordination, Expense Management, Stakeholder Management, Microsoft Office Suite, Concur, Communication Skills, Organization Skills, Multitasking, Data Entry, Record Keeping
Specialization
Requires previous administrative experience, ideally within financial services, and proficiency in Microsoft Office and expense systems like Concur. Candidates must demonstrate strong organizational skills, discretion, and the ability to multitask in a fast-paced environment.
Experience Required
Minimum 2 year(s)
Administrative Assistant - Summer Intern at Willdan
Temecula, California, United States - Full Time
Skills Needed
Microsoft Excel, Microsoft Word, Microsoft Outlook, Data Entry, Database Management, Customer Support, Mathematical Concepts, Time Management, Attention To Detail, Multi Tasking
Specialization
Requires a high school diploma with some college experience preferred and the ability to apply mathematical concepts. Candidates must possess exceptional customer support skills and the ability to manage priorities in a fast-paced environment.
Assistante Pont Bascule / Administrative at ArcelorMittal
Thézan-lès-Béziers, Occitania, France - Full Time
Skills Needed
Administrative Management, Customer Service, Erp Software, Data Entry, Safety Compliance, Logistics Coordination, Microsoft Office, Document Archiving, Weight Bridge Operation, Communication Skills, Organization, Time Management
Specialization
Candidates should have a vocational degree (CAP or Bac Pro) in administration and management. Proficiency in French is required, with a strong emphasis on interpersonal skills, rigor, and the ability to manage multiple priorities.
Administrative Assistant (Max $30/hr W2) at Lenmar Consulting Inc.
Baltimore, Maryland, United States - Full Time
Skills Needed
Administrative Support, Document Processing, Microsoft Outlook, Microsoft Word, Scanning, Printing, Mailing, Record Keeping, Attention To Detail, Confidentiality
Specialization
Prior administrative or clerical experience is required, with a preference for those from financial services or legal backgrounds. Candidates must be proficient in basic Microsoft Office and experienced with standard office equipment.
Foreign Administrative Support Assistant at US Drug Enforcement Administration
Lima, Lima, Peru - Full Time
Skills Needed
Internet, Job Analysis, Mail, It, High Proficiency, Resume, Access, Consideration, Excess, Dea, Case, Writing, Federal Agencies, Personnel Recovery, Extensions, Database Administration, Training, Religious Freedom, Filing, General Correspondence
Specialization
Accordance with appropriate regulations
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant - South Chicago at Pilsen Wellness Center
Chicago, Illinois, United States - Full Time
Skills Needed
Administrative Support, Appointment Management, Caller Support, Clerical Tasks, Database Management, Spreadsheet Management, Organizational Skills, Bilingual English/Spanish
Specialization
A degree in Associate or Bachelor level is preferred along with 3-5 years of administrative experience. Bilingual proficiency in English and Spanish is desired.
Experience Required
Minimum 2 year(s)