Administrative Assistant Jobs, Openings, Vacancies in Overseas

Administrative Assistant, Event Services at Jewish Federation of Palm Beach County

West Palm Beach, Florida, United States - Full Time

Skills Needed
Office Administration, Event Planning, Customer Service, Budget Reconciliation, Calendar Management, Vendor Research, Inventory Management, Ms Office, Zoom, Database Management, Donor Relations, Interpersonal Communication, Organization, Attention To Detail, Logistics Planning, Expense Tracking

Specialization
Requires an associate degree or higher in a related field and at least two years of administrative experience in fundraising or event support. Candidates must possess strong MS Office skills, a valid Florida driver's license, and the ability to work flexible hours including weekends.

Experience Required
Minimum 2 year(s)

Administrative Assistant and First Aider at Repkon

Melbourne, Victoria, Australia - Full Time

Skills Needed
Administrative Support, First Aid, Reception Relief, Documentation, Compliance, Record Keeping, Incident Reporting, Medical Information Management, Collaboration, Communication

Specialization
Applicants must be suitably qualified and experienced for the combined Administrative Assistant and First Aider role, which requires managing medical records on platforms like SEQTA and Consent2Go. Candidates must submit a cover letter, CV, and responses to Key Selection Criteria by the specified deadline.

Receptionist / Administrative Assistant at Pike Insurance Services

Oceanside, California, United States - Full Time

Skills Needed
Multi Line Phone System Management, Customer Service, Insurance Certification Issuance, Policy Servicing, Administrative Support, Filing Systems, Computer Proficiency, Spanish Bilingualism

Specialization
Candidates should have previous receptionist or administrative experience, preferably within the insurance industry. Strong communication skills, attention to detail, and proficiency with office software are required.

Administrative Assistant - Ocean City MD at Sentry Management

Cambridge, Maryland, United States - Full Time

Skills Needed
Administrative Support, Customer Service, Data Entry, Microsoft Office, Document Management, Report Preparation, Account Onboarding, Written Communication, Verbal Communication, Organization

Specialization
Applicants must have previous office or administrative experience and proficiency with Microsoft Office. Strong communication skills and the ability to work independently with minimal supervision are required.

Experience Required
Minimum 2 year(s)

Administrative Assistant / Receptionist at EasterSeals Greater Houston

Houston, Texas, United States - Full Time

Skills Needed
Front Desk Support, Call Routing, Customer Service, Office Management, Bilingual English And Spanish, Organization, Multitasking, Administrative Support, Vendor Management, Mail Operations, Employee Coordination, Report Assistance

Specialization
A high school diploma is required, though a bachelor's degree is preferred. Candidates must be bilingual in English and Spanish and capable of lifting up to 35 pounds.

Administrative Assistant - Charlotte, NC at Great Lakes Petroleum

Charlotte, North Carolina, United States - Full Time

Skills Needed
Calendar Management, Travel Coordination, Microsoft Excel, Microsoft Office Suite, Time Management, Written Communication, Verbal Communication, Attention To Detail, Confidentiality, Problem Solving, Project Support, Organizational Skills

Specialization
Requires a high school diploma or GED and at least one year of work experience. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT at Housing Authority of the County of Monterey

Salinas, California, United States - Full Time

Skills Needed
Recruitment And Selection, Onboarding, Benefits Administration, Payroll Support, Leave Administration, Workers Compensation Coordination, Hris Administration, Personnel Records Management, Compliance Reporting, Risk Management, Employee Relations, Performance Management, Compensation Analysis, Customer Service, Confidentiality, Administrative Support

Specialization
Requires four years of administrative or HR experience and a high school diploma. An associate degree and professional HR certifications (SHRM-CP, PHR) are preferred.

Experience Required
Minimum 2 year(s)

Administrative Assistant / Receptionist at Advanced Health Care of Nashville

Sharonville, Ohio, United States - Full Time

Skills Needed
Clerical Duties, Reception, Filing Systems, Scheduling, Correspondence Preparation, Billing, Financial Tasks, Office Equipment Operation, Ms Excel, Ms Word, Time Management, Interpersonal Communication, Data Entry, Confidentiality, Recordkeeping, Multi Line Phone Systems

Specialization
Candidates need at least one year of administrative experience, preferably in healthcare or senior living. Proficiency in MS Office and strong organizational and communication skills are required.

Human Resources Administrative Assistant at Clackamas County Children's Commission

Lake Oswego, Oregon, United States - Full Time

Skills Needed
Employee File Management, Data Management, Hris Administration, Compliance Tracking, Onboarding, Offboarding, Microsoft Excel, Confidentiality, Organizational Skills, Interpersonal Communication

Specialization
Requires 2-4 years of Human Resources experience and strong proficiency in Microsoft Excel. An associate degree in HR or a related field is preferred.

Experience Required
Minimum 2 year(s)

Administrative Assistant - Swift Current at Saskatchewan Legal Aid Commission

, , - Full Time

Skills Needed
Typing, Document Review, Phone Etiquette, Client Confidentiality, Appointment Scheduling, File Management, Data Entry, Microsoft Outlook, Microsoft Word, Microsoft Excel, Interpersonal Skills, Client Service, Legal Knowledge, Administrative Support, Clerical Functions

Specialization
Candidates need a high school diploma with one year of post-secondary education or an equivalent combination of experience. Proficiency in Microsoft Office and strong interpersonal skills are required, and a criminal record check is mandatory.

Business Office Administrative Assistant at Colorado Springs Christian Schools

Colorado Springs, Colorado, United States - Full Time

Skills Needed
Office 365 Suite, Microsoft Word, Microsoft Excel, Multi Tasking, Written Communication, Oral Communication, Organization, Attention To Detail, Confidentiality, Relationship Building, Administrative Support, Cash Handling

Specialization
Requires spiritual maturity and a commitment to the school's Christian doctrinal statements and standards of conduct. Proficiency in Office 365 and strong organizational and communication skills are highly preferred.

Administrative Assistant - Ocean City MD at Sentry Management

Cambridge, Maryland, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant, Squire Village at VESTA MANAGEMENT CORPORATION

Manchester, Connecticut, United States - Full Time

Skills Needed
Customer Service, Administrative Support, Data Entry, Microsoft Office, Property Management Software, Yardi, Multitasking, Interpersonal Communication, Organization, Scheduling, Filing, Bilingualism

Specialization
Candidates must have a high school diploma and at least 2 years of related experience in data entry and office software. A valid driver's license, clean driving record, and bilingual skills are strongly preferred.

Experience Required
Minimum 2 year(s)

Administrative Assistant - Chicago Lawn at Pilsen Wellness Center

Chicago, Illinois, United States - Full Time

Skills Needed
Administrative Support, Appointment Management, Caller Support, Clerical Tasks, Database Management, Spreadsheet Management, Organizational Skills, Bilingual English/Spanish, Correspondence Preparation, Report Typing

Specialization
A degree in Associate or Bachelor level and 3-5 years of administrative experience are preferred. Bilingual proficiency in English and Spanish is also desired.

Experience Required
Minimum 2 year(s)

Administrative Assistant - Limited Term at ontariotechu

Oshawa, Ontario, Canada - Full Time

Skills Needed
Administrative Support, Calendar Management, Email Management, Travel Coordination, Expense Reconciliation, Project Coordination, Asana, Website Content Management, Document Management, Ms Word, Ms Powerpoint, Ms Excel, Ms Outlook, Data Reporting, Communication Skills, Organizational Skills

Specialization
Candidates must have at least 1-3 years of administrative experience and a minimum of a two-year post-secondary program. Proficiency in Microsoft Office suite and strong organizational and communication skills are required.

Experience Required
Minimum 2 year(s)

Administrative and Accounting Assistant at DOGA

, Querétaro, Mexico - Full Time

Skills Needed
Accounting, Administrative Support, Hr Administration, Mexican Tax Regulations, Cfdi Verification, Sat Portal Management, Payroll Documentation, Inventory Validation, Microsoft Office, Contpaqi, Sap, English Proficiency, Spanish Proficiency, Time Management, Organization, Attention To Detail

Specialization
Candidates must have a Bachelor's degree in Accounting or a similar field with at least 6 years of relevant experience. Fluency in both English and Spanish, along with knowledge of Mexican tax regulations and accounting software like SAP or Contpaqi, is required.

Experience Required
Minimum 5 year(s)

Administrative Lead at Tailwind Deli News & Gifts Inc

Chattanooga, Tennessee, United States - Full Time

Skills Needed
Financial Administration, Bookkeeping, Bank Reconciliation, Invoice Management, Recruitment Coordination, Onboarding, Microsoft Excel, Administrative Organization, Office Management, Compliance, Scheduling, Financial Reporting

Specialization
A high school diploma is required, with an associate degree in business or accounting preferred. Candidates must have at least 2 years of experience in administrative or financial coordination, ideally within hospitality or retail environments.

Experience Required
Minimum 2 year(s)

Sales Administrative at STAUBLI SINGAPORE PTE LTD

Sant Quirze del Vallès, Catalonia, Spain - Full Time

Skills Needed
Customer Service, Sap, Microsoft Excel, Order Management, Office 365, English Proficiency, Spanish Proficiency, Catalan Proficiency, Administrative Support, Industrial Sector Experience, Communication Skills, Problem Solving, Database Management, Erp Management, Coordination, Customer Relationship Management

Specialization
Requires at least 3 years of experience in industrial customer management and proficiency in SAP and advanced Excel. Candidates must be fluent in Spanish and Catalan, with a high level of English (B2) and possess their own vehicle.

Experience Required
Minimum 2 year(s)

Administrative Clerk at White Deer Run at Mt. Zion

Springettsbury Township, Pennsylvania, United States - Full Time

Skills Needed
Reception, Administrative Support, Telephone Etiquette, Data Entry, Filing, Inventory Management, Security Procedures, Communication, Office Equipment Operation

Specialization
The position requires a High School diploma or equivalent. Candidates must be capable of performing general clerical duties and following established office procedures.

Administrative Clerk at Core Civic

, Tennessee, United States - Full Time

Skills Needed
Clerical Support, Administrative Support, Typing, Word Processing, Spreadsheet Programs, Document Editing, Grammar, Spelling, Record Maintenance, Confidentiality, Mail Management, Communication, Microsoft Office

Specialization
Candidates must have a High School diploma or GED and be at least 18 years of age. Two years of clerical experience and proficiency in Microsoft Office are preferred.

Administrative Assistant, Event Services at Jewish Federation of Palm Beach County

West Palm Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Aug, 26

Salary

0.0

Posted On

29 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Event Planning, Customer Service, Budget Reconciliation, Calendar Management, Vendor Research, Inventory Management, MS Office, Zoom, Database Management, Donor Relations, Interpersonal Communication, Organization, Attention to Detail, Logistics Planning, Expense Tracking

Industry

Philanthropic Fundraising Services

Description

Description Organization Summary: Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate more than $30 million to leading a powerful impact in the community. Position Summary: The Administrative Assistant is responsible for office administration while working within the mission, vision, and core values of the organization. The Administrative Assistant will have close interaction with most departments within the Federation as well as with high profile donors, vendors, and other key contacts. Therefore, excellent customer service and attention to detail is essential. Essential Duties and Responsibilities: Submits all events set up requests via online portals. Serves as back up to event admins for event registration, name badge creation, up pre-event preparations, day-of tasks, and post-event reconciliation. Works with event planners to process all requisitions and purchase orders. Manages event calendars, handles submissions and changes, and reports conflicts and updates as needed. Works with community partners and organizations to ensure accuracy and avoid scheduling conflicts. Supports event team with special assignments and projects. Prepares event supplies per check list and returns items post-event. Assist Event Services Team with speaker and vendor research. Manages event supplies and inventory, maintains event storage, manages inventory and assists staff with event supply needs. Meets with Project Coordinator and Event Planners as needed to review event details and supplies required. Performs general administrative duties to include, but not limited to, collecting data, copying, mailing, and filing. Assists other admins with event preparation as needed. Facilitate planning logistics for several smaller events as required by the event schedule. Orders event chair gifts. Coordinate any packaging and shipping needs. Corporate credit card expense reconciliation as needed. Responsible for requesting petty cash and credit card machine requests prior to events Supports Project Coordinator and Event Planners with event speaker support, i.e., transportation and lodging. Maintains information for each event in electronic files. Attends all events as they are assigned and assists in set up, registration and breakdown. Other duties as assigned. Providing backup support for general office duties, including but not limited to: Opening and distributing mail Answering phones Ordering supplies Providing administrative support for events Assisting in other departments, as needed. Qualifications and Success Factors: Associate degree or greater required, preferably in in one of the following areas: Event Planning, Fundraising, Non-profit Management, Business Administration, Hotel Management or similar. Two or more years administrative experience with fundraising events and event support or equivalent combination of education, experience and skills required. Excellent customer service in written, and verbal communication skills required. Excellent organization skills with high attention to detail. Strong interpersonal skills – calling donors/fielding event related questions. Strong organizational skills required. Strong knowledge of basic office computing, including MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and basic database skills required. Experience working with volunteers and committees. Experience with donor relation systems preferred. Experience managing POs and event expenses preferred. Ability to work off-hour events in the morning, evening and possible weekends as needed with flex time during the week to offset overtime unless approved. Must be able to pass Level 1 background check. Must maintain valid Florida driver’s license. Must be able to work off-shift hours including nights and weekends, as needed. Must be able to lift and carry at least 25 lbs. and be able to set up event displays. Work Environment: Jewish Federation of Palm Beach County is committed to creating a workplace where employees feel supported, valued, and connected to our mission. Our offices are located in a beautiful facility in West Palm Beach, providing a professional and welcoming environment for both staff and visitors. The building is secured during business hours with dedicated safety personnel to help ensure a safe and supportive workplace. Federation prioritizes employee well-being and professional growth through a collaborative culture and a dedicated employee wellness program that promotes physical, mental, and emotional health. Employees also benefit from a wide range of professional development opportunities, including in-house courses through Federation University, cross-departmental trainings, conference participation, professional certifications, and involvement in fellowships and leadership cohorts. Employees of the Federation also enjoy a comprehensive benefits package designed to support health, financial security, and work-life balance, including: Health & Wellness Benefits Comprehensive health coverage including medical, dental, and vision plans, Disability, and life insurance coverage. A dedicated employee wellness program focused on overall well-being. Time Off & Work-Life Balance Generous paid time off Paid Jewish and U.S. holidays Early office closings on Fridays in observance of Shabbat Early closings on many holiday eves. Financial Benefits 401 (k) retirement plan with employer contribution pre-tax benefits including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) Federation benchmarks compensation for new hires based on the role, level, and geographic location. Final compensation is determined by a variety of factors, including relevant experience, skills, and education or training. Pay Rate: We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation within the identified range. Jewish Federation of Palm Beach County is an Equal Opportunity Employer. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at Federation’s discretion. Employment is at-will, and this job description is not an employment contract. Nothing herein shall be deemed to create in any way whatsoever an employment contract. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation’s discretion. Employment is at-will, and this job description is not an employment contract and nothing herein shall be deemed to create in any way whatsoever an employment contract.

Responsibilities

The Administrative Assistant provides comprehensive office and event support, including managing registrations, calendars, and supplies. They coordinate logistics for events and handle administrative tasks such as data collection, filing, and expense reconciliation.

Administrative Assistant, Event Services at Jewish Federation of Palm Beach County

West Palm Beach, Florida, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant and First Aider at Repkon

Melbourne, Victoria, Australia - Full Time

Skills Needed
Administrative Support, First Aid, Reception Relief, Documentation, Compliance, Record Keeping, Incident Reporting, Medical Information Management, Collaboration, Communication

Receptionist / Administrative Assistant at Pike Insurance Services

Oceanside, California, United States - Full Time

Administrative Assistant - Ocean City MD at Sentry Management

Cambridge, Maryland, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant / Receptionist at EasterSeals Greater Houston

Houston, Texas, United States - Full Time

Specialization
A high school diploma is required, though a bachelor's degree is preferred. Candidates must be bilingual in English and Spanish and capable of lifting up to 35 pounds.

Administrative Assistant - Charlotte, NC at Great Lakes Petroleum

Charlotte, North Carolina, United States - Full Time

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT at Housing Authority of the County of Monterey

Salinas, California, United States - Full Time

Specialization
Requires four years of administrative or HR experience and a high school diploma. An associate degree and professional HR certifications (SHRM-CP, PHR) are preferred.

Experience Required
Minimum 2 year(s)

Administrative Assistant / Receptionist at Advanced Health Care of Nashville

Sharonville, Ohio, United States - Full Time

Human Resources Administrative Assistant at Clackamas County Children's Commission

Lake Oswego, Oregon, United States - Full Time

Specialization
Requires 2-4 years of Human Resources experience and strong proficiency in Microsoft Excel. An associate degree in HR or a related field is preferred.

Experience Required
Minimum 2 year(s)

Administrative Assistant - Swift Current at Saskatchewan Legal Aid Commission

, , - Full Time

Business Office Administrative Assistant at Colorado Springs Christian Schools

Colorado Springs, Colorado, United States - Full Time

Administrative Assistant - Ocean City MD at Sentry Management

Cambridge, Maryland, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant, Squire Village at VESTA MANAGEMENT CORPORATION

Manchester, Connecticut, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant - Chicago Lawn at Pilsen Wellness Center

Chicago, Illinois, United States - Full Time

Specialization
A degree in Associate or Bachelor level and 3-5 years of administrative experience are preferred. Bilingual proficiency in English and Spanish is also desired.

Experience Required
Minimum 2 year(s)

Administrative Assistant - Limited Term at ontariotechu

Oshawa, Ontario, Canada - Full Time

Experience Required
Minimum 2 year(s)

Administrative and Accounting Assistant at DOGA

, Querétaro, Mexico - Full Time

Experience Required
Minimum 5 year(s)

Administrative Lead at Tailwind Deli News & Gifts Inc

Chattanooga, Tennessee, United States - Full Time

Experience Required
Minimum 2 year(s)

Sales Administrative at STAUBLI SINGAPORE PTE LTD

Sant Quirze del Vallès, Catalonia, Spain - Full Time

Experience Required
Minimum 2 year(s)

Administrative Clerk at White Deer Run at Mt. Zion

Springettsbury Township, Pennsylvania, United States - Full Time

Skills Needed
Reception, Administrative Support, Telephone Etiquette, Data Entry, Filing, Inventory Management, Security Procedures, Communication, Office Equipment Operation

Specialization
The position requires a High School diploma or equivalent. Candidates must be capable of performing general clerical duties and following established office procedures.

Administrative Clerk at Core Civic

, Tennessee, United States - Full Time

Specialization
Candidates must have a High School diploma or GED and be at least 18 years of age. Two years of clerical experience and proficiency in Microsoft Office are preferred.

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