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Administrative Assistant Jobs overseas

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Executive Administrative Assistant at Procyon Technostructure
Novato, CA 94945, USA - Full Time
Skills Needed
Discretion, Powerpoint, Excel, Communication Skills, Collaboration Tools
Qualification
MD
Experience Required
Minimum 8 year(s)
Executive Administrative Assistant at Thales
, , - Full Time
Skills Needed
Communication Skills, Organizational Skills, Detail Oriented, Time Management, Microsoft Office, Fluency In English
Specialization
Candidates should have a minimum of secondary education, with a degree preferred, and at least 5 years of secretarial experience. Strong communication, organizational skills, and proficiency in Microsoft Office are essential.
Experience Required
Minimum 5 year(s)
Executive Administrative Assistant at NextEra Energy
, Florida, United States - Full Time
Skills Needed
Written Communication, Confidentiality, Attention To Detail, Self Starting, Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Decision Making, Effective Written Communications, Effective Verbal Communications, Adaptability, Organization Skills
Specialization
Candidates must have strong written communication skills and maintain strict confidentiality. A high school diploma or GED is required, along with 4+ years of experience in a similar role.
Experience Required
Minimum 5 year(s)
Executive Administrative Assistant at Harrison Energy Partners
Little Rock, AR 72204, USA - Full Time
Skills Needed
Presentation Skills, Data Processing, Excel, Computer Skills, Equipment Operation, Disabilities, Communication Skills, Sharepoint, Microsoft Outlook
Specialization
Data processing administration and equipment operation
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Medical Assistant (Administrative) at Advanced Recovery Systems
Ridgefield, Washington, United States - Full Time
Skills Needed
Medical Assistant, Healthcare Setting, Scheduling, Database Technology, Electronic Medical Records, Compliance Auditing, Patient Care, Data Management, Documentation, Team Collaboration, Patient Interaction, Chart Auditing, Medical Metrics, Patient Support, Communication, Organizational Skills
Specialization
A high school diploma or equivalent is required, along with a minimum of one year of experience in a healthcare setting. Medical Assistant experience and a bachelor's degree in a health services related field are preferred.
Administrative Assistant - Windsor at Trios College
Windsor, ON N8T 1E9, Canada - Full Time
Skills Needed
Learning, Readiness, It
Qualification
Graduate
Financial Administrative Assistant at Prudential Financial
Syracuse, NY 13214, USA - Full Time
Skills Needed
Communication Skills, Microsoft Outlook, Time Management, Stock Market, Finance, Excel
Qualification
Graduate
Administrative Assistant, Seasonal at Compass Group
Ottawa, ON, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Part-Time Administrative Assistant at Diocese of Beaumont
Beaumont, Texas, United States - Full Time
Skills Needed
Bilingual, Microsoft Office, Secretarial Skills, Communication, Organizational Skills, Customer Service, Event Coordination, Data Entry, Translation, Proofreading, Budget Management, File Management, Meeting Coordination, Volunteer Management, Archiving, Professionalism
Specialization
Candidates should have an associate's degree or equivalent experience, with proficiency in Microsoft Office and bilingual skills in Spanish preferred. The role requires strong organizational and communication skills, along with the ability to manage multiple tasks effectively.
Bilingual Administrative Assistant at Infinite HR Associates
Markham, ON, Canada - Full Time
Skills Needed
Secondary Education, Sensitive Information, Confidentiality, Life Insurance, Vision Care, Customer Service, French, Customer Service Skills, Computer Skills
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Administrative Assistant - Leasing at Autohellas Group
Municipality of Kifisia, Attica, Greece - Full Time
Skills Needed
Communication, Administrative Tasks, Contract Management, Coordination, Customer Service, Time Management, Organizational Skills, Microsoft Office, Bilingual Communication
Specialization
Candidates must hold a Bachelor’s degree and have a minimum of 3 years of experience in a commercial and administrative role. Excellent communication skills in Greek and English, proficiency in Microsoft Office, and strong organizational abilities are required.
Experience Required
Minimum 2 year(s)
Temporary Administrative Assistant at WithumSmith+Brown
Braintree, Massachusetts, United States - Full Time
Skills Needed
Communication Skills, Organizational Skills, Technical Skills, Processing Skills, Multi Tasking, Attention To Detail, Verbal Communication, Written Communication, Microsoft Applications, Tax Administrative Support, Office Practices, Software Proficiency, Team Player, Self Improvement, Calm Under Pressure, Deadline Management
Specialization
Candidates should have a bachelor's degree or equivalent experience in business, accounting, or a related field, along with experience in tax administrative support work. Strong organizational, multi-tasking, and communication skills are essential, along with proficiency in Microsoft applications and a tech-savvy mindset.
Executive Administrative Assistant at Kalamazoo Probation Enhancement Program Inc.
Kalamazoo, Michigan, United States - Full Time
Skills Needed
Organizational Skills, Discretion, Attention To Detail, Problem Solving, Microsoft Office Suite, Hris Systems, Written Communication, Verbal Communication, Recruitment Activities, Onboarding, Employee Records Management, Training Coordination, Office Operations, Internal Communications, Event Coordination
Specialization
Candidates should have a high school diploma, with an associate's or bachelor's degree preferred, and at least 3 years of administrative or executive assistant experience, preferably in HR. Strong proficiency in Microsoft Office Suite and excellent communication skills are essential.
Experience Required
Minimum 2 year(s)
Executive Administrative Assistant at Micron Technology
Boise, Idaho, United States - Full Time
Skills Needed
Multitasking, Detail Oriented, Time Management, Professionalism, Confidentiality, Team Player, Microsoft Office Suite, Travel Software Proficiency, Event Coordination, Calendar Management, Office Equipment Maintenance, Hazard Reporting, Presentation Preparation, Meeting Scheduling, Data Management, Communication Skills
Specialization
A bachelor's degree in a related field is desired, along with experience as an Executive or Administrative Assistant. Candidates should be detail-oriented, able to multitask, and proficient in Microsoft Office Suite.
Experience Required
Minimum 2 year(s)
Administrative Assistant - Yorkton at Canada West Harvest Centre Inc
Yorkton, SK S3N 2V7, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Bilingual Administrative Assistant at Cox Palmer
Moncton, NB, Canada - Full Time
Skills Needed
English, Microsoft Applications
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Executive Administrative Assistant at Port Townsend Paper Company
Port Townsend, Washington, United States - Full Time
Skills Needed
Administrative Support, Event Planning, Communication, Organization, Confidentiality, Microsoft Office Suite, Employee Engagement, Logistics Coordination, Community Relations, Hr Support, Problem Solving, Attention To Detail, Team Collaboration, Time Management, Initiative, Adaptability
Specialization
Candidates should have over 5 years of administrative or executive support experience, with strong organizational and communication skills. Proficiency in Microsoft Office and the ability to handle confidential information are essential.
Experience Required
Minimum 5 year(s)
Administrative & Content Assistant at GLP Transit
Santa Monica, California, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Professional Demeanor, Social Media Familiarity, Photography, Content Creation, Design, Team Player
Specialization
Candidates should possess exceptional organizational and time management skills, along with a positive attitude and adaptability. Familiarity with social media platforms and enthusiasm for content creation or design is a plus.
Executive Administrative Assistant at FIRST FINANCIAL CREDIT UNION
Albuquerque, New Mexico, United States - Full Time
Skills Needed
Administrative Support, Confidentiality, Report Preparation, Meeting Coordination, Minute Taking, Data Compilation, Policy Maintenance, Communication, Microsoft Office, Transcription Skills, Travel Coordination, Expense Management, Volunteer Management, Insurance Documentation, Strategic Planning, Organizational Skills
Specialization
Candidates should have a high school diploma or equivalent and at least 5 years of related experience. Proficiency in Microsoft Office and strong transcription skills are essential for this role.
Experience Required
Minimum 5 year(s)
Administrative Assistant (Intern). at Medtronic-Switzerland
Herzliya, Tel Aviv, Israel - Full Time
Skills Needed
Research, Coordination, Analysis, Reporting, Communication, Organizational Processes, Administrative Support
Specialization
This position requires little to no prior experience and is suitable for individuals enrolled in a baccalaureate or master's degree program. Candidates must develop knowledge of industry and organizational processes.
Executive Administrative Assistant at Procyon Technostructure
Novato, CA 94945, USA -
Full Time

Start Date

Immediate

Expiry Date

24 Nov, 25

Salary

40.0

Posted On

24 Aug, 25

Experience

8 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Discretion, Powerpoint, Excel, Communication Skills, Collaboration Tools

Industry

Executive Office

Description

REQUIRED SKILLS & EXPERIENCE

  • 4–8 years of experience as an Executive Assistant / Executive Administrator / Chief of Staff support role.
  • Strong background in calendar management, meeting coordination, and stakeholder communication.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Slack).
  • Hands-on experience with AI-driven productivity tools (ChatGPT, Notion AI, scheduling automation, etc.).
  • Excellent written and verbal communication skills.
  • Ability to multitask, prioritize, and work effectively under pressure.
  • High degree of professionalism, discretion, and organizational skills.
Responsibilities

ABOUT THE ROLE

We are looking for a highly organized and tech-savvy Executive Administrator to provide direct support to our Managing Director and CEO. The ideal candidate will excel in calendar management, coordination, and documentation, while also leveraging AI tools (including ChatGPT) to streamline daily operations and enhance productivity.

KEY RESPONSIBILITIES

  • Manage and prioritize complex calendars, schedules, and appointments for the MD and CEO.
  • Organize and coordinate meetings, travel, and events, ensuring efficient time management.
  • Prepare and circulate Meeting Agendas, Minutes of Meetings (MoM), and follow-up action trackers.
  • Draft professional correspondence, reports, and presentations with attention to detail.
  • Leverage AI technologies (ChatGPT, scheduling tools, automation platforms, etc.) to improve workflow efficiency and reduce manual tasks.
  • Conduct research, prepare briefs, and provide insights to support leadership decision-making.
  • Act as the primary point of contact between MD/CEO and internal/external stakeholders.
  • Maintain confidentiality and demonstrate discretion in handling sensitive information.
Executive Administrative Assistant at Procyon Technostructure
Novato, CA 94945, USA - Full Time
Skills Needed
Discretion, Powerpoint, Excel, Communication Skills, Collaboration Tools
Qualification
MD
Experience Required
Minimum 8 year(s)
Executive Administrative Assistant at Thales
, , - Full Time
Skills Needed
Communication Skills, Organizational Skills, Detail Oriented, Time Management, Microsoft Office, Fluency In English
Specialization
Candidates should have a minimum of secondary education, with a degree preferred, and at least 5 years of secretarial experience. Strong communication, organizational skills, and proficiency in Microsoft Office are essential.
Experience Required
Minimum 5 year(s)
Executive Administrative Assistant at NextEra Energy
, Florida, United States - Full Time
Skills Needed
Written Communication, Confidentiality, Attention To Detail, Self Starting, Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Decision Making, Effective Written Communications, Effective Verbal Communications, Adaptability, Organization Skills
Specialization
Candidates must have strong written communication skills and maintain strict confidentiality. A high school diploma or GED is required, along with 4+ years of experience in a similar role.
Experience Required
Minimum 5 year(s)
Executive Administrative Assistant at Harrison Energy Partners
Little Rock, AR 72204, USA - Full Time
Skills Needed
Presentation Skills, Data Processing, Excel, Computer Skills, Equipment Operation, Disabilities, Communication Skills, Sharepoint, Microsoft Outlook
Specialization
Data processing administration and equipment operation
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Medical Assistant (Administrative) at Advanced Recovery Systems
Ridgefield, Washington, United States - Full Time
Skills Needed
Medical Assistant, Healthcare Setting, Scheduling, Database Technology, Electronic Medical Records, Compliance Auditing, Patient Care, Data Management, Documentation, Team Collaboration, Patient Interaction, Chart Auditing, Medical Metrics, Patient Support, Communication, Organizational Skills
Specialization
A high school diploma or equivalent is required, along with a minimum of one year of experience in a healthcare setting. Medical Assistant experience and a bachelor's degree in a health services related field are preferred.
Administrative Assistant - Windsor at Trios College
Windsor, ON N8T 1E9, Canada - Full Time
Skills Needed
Learning, Readiness, It
Qualification
Graduate
Financial Administrative Assistant at Prudential Financial
Syracuse, NY 13214, USA - Full Time
Skills Needed
Communication Skills, Microsoft Outlook, Time Management, Stock Market, Finance, Excel
Qualification
Graduate
Administrative Assistant, Seasonal at Compass Group
Ottawa, ON, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Part-Time Administrative Assistant at Diocese of Beaumont
Beaumont, Texas, United States - Full Time
Skills Needed
Bilingual, Microsoft Office, Secretarial Skills, Communication, Organizational Skills, Customer Service, Event Coordination, Data Entry, Translation, Proofreading, Budget Management, File Management, Meeting Coordination, Volunteer Management, Archiving, Professionalism
Specialization
Candidates should have an associate's degree or equivalent experience, with proficiency in Microsoft Office and bilingual skills in Spanish preferred. The role requires strong organizational and communication skills, along with the ability to manage multiple tasks effectively.
Bilingual Administrative Assistant at Infinite HR Associates
Markham, ON, Canada - Full Time
Skills Needed
Secondary Education, Sensitive Information, Confidentiality, Life Insurance, Vision Care, Customer Service, French, Customer Service Skills, Computer Skills
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Administrative Assistant - Leasing at Autohellas Group
Municipality of Kifisia, Attica, Greece - Full Time
Skills Needed
Communication, Administrative Tasks, Contract Management, Coordination, Customer Service, Time Management, Organizational Skills, Microsoft Office, Bilingual Communication
Specialization
Candidates must hold a Bachelor’s degree and have a minimum of 3 years of experience in a commercial and administrative role. Excellent communication skills in Greek and English, proficiency in Microsoft Office, and strong organizational abilities are required.
Experience Required
Minimum 2 year(s)
Temporary Administrative Assistant at WithumSmith+Brown
Braintree, Massachusetts, United States - Full Time
Skills Needed
Communication Skills, Organizational Skills, Technical Skills, Processing Skills, Multi Tasking, Attention To Detail, Verbal Communication, Written Communication, Microsoft Applications, Tax Administrative Support, Office Practices, Software Proficiency, Team Player, Self Improvement, Calm Under Pressure, Deadline Management
Specialization
Candidates should have a bachelor's degree or equivalent experience in business, accounting, or a related field, along with experience in tax administrative support work. Strong organizational, multi-tasking, and communication skills are essential, along with proficiency in Microsoft applications and a tech-savvy mindset.
Executive Administrative Assistant at Kalamazoo Probation Enhancement Program Inc.
Kalamazoo, Michigan, United States - Full Time
Skills Needed
Organizational Skills, Discretion, Attention To Detail, Problem Solving, Microsoft Office Suite, Hris Systems, Written Communication, Verbal Communication, Recruitment Activities, Onboarding, Employee Records Management, Training Coordination, Office Operations, Internal Communications, Event Coordination
Specialization
Candidates should have a high school diploma, with an associate's or bachelor's degree preferred, and at least 3 years of administrative or executive assistant experience, preferably in HR. Strong proficiency in Microsoft Office Suite and excellent communication skills are essential.
Experience Required
Minimum 2 year(s)
Executive Administrative Assistant at Micron Technology
Boise, Idaho, United States - Full Time
Skills Needed
Multitasking, Detail Oriented, Time Management, Professionalism, Confidentiality, Team Player, Microsoft Office Suite, Travel Software Proficiency, Event Coordination, Calendar Management, Office Equipment Maintenance, Hazard Reporting, Presentation Preparation, Meeting Scheduling, Data Management, Communication Skills
Specialization
A bachelor's degree in a related field is desired, along with experience as an Executive or Administrative Assistant. Candidates should be detail-oriented, able to multitask, and proficient in Microsoft Office Suite.
Experience Required
Minimum 2 year(s)
Administrative Assistant - Yorkton at Canada West Harvest Centre Inc
Yorkton, SK S3N 2V7, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Bilingual Administrative Assistant at Cox Palmer
Moncton, NB, Canada - Full Time
Skills Needed
English, Microsoft Applications
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Executive Administrative Assistant at Port Townsend Paper Company
Port Townsend, Washington, United States - Full Time
Skills Needed
Administrative Support, Event Planning, Communication, Organization, Confidentiality, Microsoft Office Suite, Employee Engagement, Logistics Coordination, Community Relations, Hr Support, Problem Solving, Attention To Detail, Team Collaboration, Time Management, Initiative, Adaptability
Specialization
Candidates should have over 5 years of administrative or executive support experience, with strong organizational and communication skills. Proficiency in Microsoft Office and the ability to handle confidential information are essential.
Experience Required
Minimum 5 year(s)
Administrative & Content Assistant at GLP Transit
Santa Monica, California, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Professional Demeanor, Social Media Familiarity, Photography, Content Creation, Design, Team Player
Specialization
Candidates should possess exceptional organizational and time management skills, along with a positive attitude and adaptability. Familiarity with social media platforms and enthusiasm for content creation or design is a plus.
Executive Administrative Assistant at FIRST FINANCIAL CREDIT UNION
Albuquerque, New Mexico, United States - Full Time
Skills Needed
Administrative Support, Confidentiality, Report Preparation, Meeting Coordination, Minute Taking, Data Compilation, Policy Maintenance, Communication, Microsoft Office, Transcription Skills, Travel Coordination, Expense Management, Volunteer Management, Insurance Documentation, Strategic Planning, Organizational Skills
Specialization
Candidates should have a high school diploma or equivalent and at least 5 years of related experience. Proficiency in Microsoft Office and strong transcription skills are essential for this role.
Experience Required
Minimum 5 year(s)
Administrative Assistant (Intern). at Medtronic-Switzerland
Herzliya, Tel Aviv, Israel - Full Time
Skills Needed
Research, Coordination, Analysis, Reporting, Communication, Organizational Processes, Administrative Support
Specialization
This position requires little to no prior experience and is suitable for individuals enrolled in a baccalaureate or master's degree program. Candidates must develop knowledge of industry and organizational processes.