WHO WE ARE:

Scottsdale Arts was established in 1987 as a private, nonprofit 501(c)(3) and has evolved into an organization with six dynamic operating departments that span the visual and performing arts, arts education and cultural engagement. Through its six departments, Scottsdale Arts offers diverse, high-quality arts experiences to hundreds of thousands of Scottsdale residents and visitors annually in addition to fostering the active engagement of government, business, education, and the private sector in the arts.

SUMMARY:

Are you an energetic and detail-oriented individual looking to play a key role with a dynamic non-profit arts organization? Do you possess administrative artistry and a flair for multi-tasking? Are strong communication and interpersonal skills at the heart of what you love to do? Are you able to hold confidentiality at the highest level? Do you infuse creativity into events and have a passion for bringing people together? Are you able to adapt and explore new ways to drive efficiency and create a dynamic workplace? If so, then we are looking for you! Come join the Human Resources Department at Scottsdale Arts as the HR Assistant.

IMPORTANT DETAILS TO KNOW:

• Compensation: $20.00 - 23.00/hour DOE
• Shift/Hours: Monday – Friday 9:00am – 5:00pm, must be able to work occasional evenings
• Job Type: Non-Exempt
• Location: Scottsdale, AZ
  If you need assistance or accommodations during the recruitment process please reach out to us at Recruiting@scottsdalearts.org

ESSENTIAL FUNCTIONS: (UNDER DIRECTION OF SUPERVISOR)

1. Maintain accurate and organized personnel records, ensuring compliance with applicable laws and internal policies.
2. Process employee-related documentation, including recruitment, onboarding, offboarding, changes, and status updates into the HRIS system and employee files.
3. Support the full recruitment cycle by drafting job ads, posting job openings, coordinating candidate communications and interview scheduling, preparing offer letters, and facilitating a smooth onboarding experience for new hires.
4. Coordinate offboarding activities, including communication with staff, processing final paperwork in the HRIS system, and ensuring a positive transition experience.
5. Administer the employee recognition program Nectar to promote a culture of appreciation and positive workplace morale.
6. Coordinate and support the staff-led Social Committee in planning and coordinating employee activities, celebrations, and engagement initiatives.
7. Assist in organizing and executing organization-wide events, including quarterly employee meetings, annual gatherings, trainings, and workshops.
8. Oversee the Scottsdale Arts Internship Program, including coordination with division leaders, interviewing interns, onboarding, and acting as a liaison between interns and their departments.
9. Maintain oversight of the Maricopa County Trip Reduction Program (TRP) and assist with other compliance reporting and requirements.
10. Provides administrative support to the HR Department, including preparation of correspondence, reports, and other documentation.
11. Assist with ordering supplies, maintaining HR files, and supporting special projects as needed.
12. Operate as Event Pro Coordinator for HR Department and Executive team.
13. Greets external and internal customers with professionalism and courtesy, conveys information and answers general questions about Scottsdale Arts events and performances. Directs visitors as needed.
14. Processes mail (incoming and outgoing) and maintains the mail room order.
15. Performs other duties as required.
    Requirements: