JOB DESCRIPTION

About the Agency:

The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city’s housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

• We maintain building and resident safety and health.
• We create opportunities for New Yorkers through housing affordability.
• We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.
Your Team:
The Office of Finance and Administration (OFA) leads the agency’s effort with the planning and management of the agency’s resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD’s mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency.
Your Impact:
The Payment Liaison for the Division of Fiscal Affairs, Accounts Payable Unit, will be responsible for processing all payments to vendors for goods and services rendered to HPD. The unit ensures all accounting practices conform to the NYC Comptroller’s Directives, federal standards, New York City Charter, and The Procurement Policy Board Rules Prompt Payment Guidelines.
Your Role:
Your role will play an integral part of the payment process to ensure that all vendor payments are paid in a timely manner.
You will serve to help maintain a smooth workflow avoiding any backlogs.
Your Responsibilities:

Duties and responsibilities of the selected candidate will include but not limited to the following:

• Review ERP invoice/requisition package to ensure that it includes proper supporting documentation.
• Check the NYC Financial Management System (FMS) to ensure that there are sufficient available CD funds encumbered against the contract’s accounting/commodity lines
• Approve the ERP payment invoice/requisition and create and process a voucher against CD funds in the HPDINFO payment system
• Ensure that the encumbrance documents are accepted in FMS and invoices are processed in a timely manner
• With latitude for independent judgement, identify and resolve issues with appropriate ERP staff
• Answer all inquiries in a timely and efficient manner
• Track the payment history of the ERP invoices

MINIMUM QUALIFICATIONS

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.

PREFERRED SKILLS

• Highly organized with ability to handle multiple priorities and deliver assignments on time - Must be hands on, disciplined, and detail oriented with ability to work independently in a high-volume environment - Have accounts payable experience - Able to multitask - Experience in use of HPDInfo (Agency Legacy System) and the City s Financial Management System (FMS) are a plus

• Review ERP invoice/requisition package to ensure that it includes proper supporting documentation.
• Check the NYC Financial Management System (FMS) to ensure that there are sufficient available CD funds encumbered against the contract’s accounting/commodity lines
• Approve the ERP payment invoice/requisition and create and process a voucher against CD funds in the HPDINFO payment system
• Ensure that the encumbrance documents are accepted in FMS and invoices are processed in a timely manner
• With latitude for independent judgement, identify and resolve issues with appropriate ERP staff
• Answer all inquiries in a timely and efficient manner
• Track the payment history of the ERP invoice