The Construction Site Coordinator/Administrator is responsible for ensuring effective coordination and smooth operations on-site, helping the Site Supervision to manage and monitor the full cycle of construction to contribute to the successful completion of construction projects.

REQUIREMENTS:

• 2 years of working experience in similar roles
• Good working knowledge of MS Office, especially Microsoft Outlook, OneDrive, SharePoint, Teams, Excel, and Word.
• Strong verbal and written communication skills.
• Exceptional organizational and time management skills to work in a fast-paced environment.
• Great interpersonal skills for effective collaboration with cross-functional teams.
• Detail-oriented, versatile and flexible, with excellent creative and problem-solving abilities.
• Demonstrates a positive attitude, with good initiative and strong work ethic.

• Coordinate and facilitate communication between project stakeholders, including executive team, architects, consultants, employees, contractors, trade partners, and suppliers throughout the project, developing and fostering strong relationships.
• Assist in the development and maintenance of construction schedules and project timelines, resolving any issues that may arise.
• Monitor and track project progress, collecting, completing, and reviewing daily, weekly, and monthly site reports.
• Monitor and control employees’ schedule, attendance, and time-sheet.
• Track inventory and coordinate site logistics and deliveries of equipment and materials.
• Manage the procurement of construction materials from local vendors, track orders and maintain an organized purchase order system.
• Manage expenses and contractor invoices.
• Assist in the management of project budgets, including expense tracking, financial records, and identifying cost-saving opportunities.
• Coordinate and oversee inspections and quality control processes to ensure compliance with specifications and standards, and enforce safety protocols and regulations.
• Assist in the preparation and distribution of project documentation, including reports, permits, invoices, change orders, and construction-related documents.
• Perform general administrative tasks, including coordinate meetings, organizing and handling documentation and correspondence, and maintaining records of files, contracts, permits, drawings, logs, specifications, submittals, and RFIs.
• Support the growth and development of company culture and professionally represent Northland Properties.
• Perform other duties as required.