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Executive Assistant Jobs overseas

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Executive Assistant - Automotive Industry at Pavago
, , Jamaica - Full Time
Skills Needed
Client Communication, Contractor Coordination, Crm Management, Gohighlevel, Google Workspace, Scheduling, Operational Coordination, Market Research, Workflow Tracking, Executive Support, Multitasking, English Communication
Specialization
Candidates must have 2+ years of experience supporting executives or small business owners and be proficient in GoHighLevel and Google Workspace. Excellent written and verbal English communication skills and a reliable remote setup are required.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Costa Rica - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Communication, Crm Management, Executive Support, Operations Coordination, Calendar Management, Project Tracking, Contractor Coordination, Market Research, Workflow Management, English Communication
Specialization
Candidates must have 2+ years of experience supporting executives or small business owners and be proficient in GoHighLevel and Google Workspace. Excellent written and verbal English communication skills and a reliable remote setup are required.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Brazil - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Communication, Crm Management, Executive Support, Operations Coordination, Calendar Management, Project Tracking, Contractor Coordination, Market Research, Workflow Management, English Communication
Specialization
Requires 2+ years of experience supporting executives or small business owners with strong proficiency in GoHighLevel and Google Workspace. Must possess excellent English communication skills and the ability to manage shifting priorities independently.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Colombia - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Communication, Crm Management, Executive Support, Project Coordination, Calendar Management, Market Research, Workflow Tracking, Contractor Coordination, English Communication, Multitasking
Specialization
Candidates must have 2+ years of experience supporting executives or small business owners and be proficient in GoHighLevel and Google Workspace. Excellent written and verbal English communication skills and a reliable remote setup are required.
Experience Required
Minimum 2 year(s)
Executive Assistant & Project Coordinator at Vail Health Hospital
Vail, Colorado, United States - Full Time
Skills Needed
Executive Support, Project Coordination, Calendar Management, Budget Tracking, Financial Reporting, Presentation Development, Project Management, Meeting Coordination, Administrative Support, Strategic Communication, Multitasking, Executive Presence
Specialization
Requires a minimum of 2 years of experience as an Executive Assistant with strong organizational and multitasking skills. An associate degree is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant to the President & CEO at Hollenbeck Palms
Los Angeles, California, United States - Full Time
Skills Needed
Executive Administrative Support, Calendar Management, Board Coordination, Project Management, Executive Communications, Governance Support, Fundraising Support, Stakeholder Management, Microsoft Office Suite, Confidentiality, Time Management, Problem Solving, Critical Thinking, Meeting Minutes, Budget Tracking, Donor Relations
Specialization
Requires 3 to 5 years of executive administrative experience, preferably within nonprofit, healthcare, or senior living environments. A bachelor's degree in business, administration, or a related field is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Brazil - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Management, Calendar Management, Administrative Support, Contractor Coordination, Crm Management, Data Entry, Communication, Organization, Multitasking, Research, Reporting, Time Management, Project Coordination
Specialization
Candidates must have at least 2 years of experience supporting an executive and possess strong proficiency in GoHighLevel and Google Workspace. Excellent English communication skills and the ability to work independently in a fast-paced remote environment are required.
Experience Required
Minimum 2 year(s)
EXECUTIVE ASSISTANT, FT, M-F 8am - 4:30pm at Johnson Regional Medical Center
Clarksville, Arkansas, United States - Full Time
Skills Needed
Typing, Dictation, Correspondence, Report Preparation, Data Compilation, Budgeting, Expenditure Monitoring, Deposit Handling, Record Maintenance, Travel Coordination, Invoicing, Professional Communication, Meeting Scheduling, Flexibility, Organization, Office Equipment Operation
Specialization
Candidates should possess an Associate's Degree, preferred, along with one to two years of experience, preferred. Essential professional requirements include adhering to dress code, completing annual education, maintaining regulatory compliance, and reporting to work on time.
Senior Executive Administrative Assistant at Life Flight Network
Aurora, Oregon, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Correspondence Handling, Report Preparation, Logistics Coordination, Team Leadership, Coaching, Mentorship, Process Streamlining, Confidentiality, Discretion, Time Management, Organizational Skills, Written Communication, Verbal Communication, Problem Solving
Specialization
Candidates must possess a minimum of 5-7 years of administrative support experience requiring discretion and judgment, along with proven experience managing a team. Required qualifications include excellent organizational skills, strong proficiency in Microsoft 365 Suite, and the ability to handle confidential information with high professionalism.
Experience Required
Minimum 5 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Colombia - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Management, Contractor Coordination, Crm Management, Calendar Management, Data Entry, Market Research, Communication, Multitasking, Administrative Support, Project Tracking, Organization, Professional Writing, Time Management
Specialization
Candidates must have at least 2 years of experience in an executive support role and proficiency in GoHighLevel and Google Workspace. Strong organizational skills, excellent English communication, and the ability to work independently during U.S. business hours are required.
Experience Required
Minimum 2 year(s)
[HN-Long Bien] Executive Assistant to BOD at RAKUNA
Hanoi, , Vietnam - Full Time
Skills Needed
Hr Tasks, Employer Branding, Candidate Experience, Employee Engagement, Recruitment Planning, Hr Reporting, Office Management, Policy Implementation, Event Organization, Lead Generation, Outbound Channels, Pipeline Management, Market Research, Ms Office, English Proficiency, Flexibility
Specialization
Candidates must possess at least three years of relevant work experience and demonstrate strong organizational skills, flexibility, diligence, and honesty, with a willingness to handle multiple roles. A good command of English (writing and speaking) and proficiency in MS Office are mandatory, along with the flexibility to occasionally work at night to support different time zones.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Jamaica - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Communication, Calendar Management, Crm Management, Contractor Coordination, Data Gathering, Project Tracking, Administrative Support, Multitasking, Written Communication, Verbal Communication, Research, Operations Management
Specialization
Candidates must have at least 2 years of experience supporting an executive or business owner and possess strong proficiency in GoHighLevel and Google Workspace. Excellent English communication skills and the ability to work independently in a fast-paced, remote environment are required.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Costa Rica - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Management, Calendar Management, Contractor Coordination, Crm Management, Data Entry, Communication, Multitasking, Research, Reporting, Administrative Support, Project Tracking, Organization, Attention To Detail
Specialization
Candidates must have at least 2 years of experience supporting an executive and possess strong proficiency in GoHighLevel and Google Workspace. Excellent written and verbal English communication skills and the ability to work independently in a fast-paced environment are required.
Experience Required
Minimum 2 year(s)
Executive Assistant to the Head of School at Church on the Move and Lincoln Christian School
Tulsa, Oklahoma, United States - Full Time
Skills Needed
Administrative Skills, Communication Skills, Interpersonal Skills, System Building, Organization, Execution, Confidentiality, Initiative, Proactivity, Microsoft Suite Proficiency, Event Planning, Travel Booking, Meeting Management, Note Taking, Report Preparation
Specialization
Candidates must possess excellent administrative, communication, and interpersonal skills, along with a strong affinity for building efficient systems. A minimum of five years of administrative experience is required, along with the ability to handle confidential information and proactively drive tasks forward.
Experience Required
Minimum 5 year(s)
Ministry Executive Administrative Assistant at Willow Creek Community Church
Barrington Township, Illinois, United States - Full Time
Skills Needed
Calendar Management, Communication, Organization, Volunteer Recruitment, Volunteer Onboarding, Project Management, Data Entry, Purchase Card Reconciliation, Logistics, Time Management, Google Workspace, Administrative Support
Specialization
The ideal candidate is organized, detail-oriented, and proactive with experience supporting leaders or teams. Candidates must be comfortable with Google Workspace and demonstrate a heart for the local church with alignment to the organization's values.
Experience Required
Minimum 2 year(s)
Executive Assistant (Campus & Experiences) at National Geographic
Washington, District of Columbia, United States - Full Time
Skills Needed
Prioritization, Discretion, Tact, Calendar Management, Travel Booking, Expense Tracking, Executive Communications, Briefing Materials Compilation, Meeting Facilitation, Presentation Preparation, Project Management, Budget Forecasting, Contract Processing, File Management, Microsoft Office Suite Proficiency, Google Workspace Proficiency
Specialization
Candidates must have 5+ years of progressively responsible administrative experience, preferably in an executive office setting, and experience working in a fast-paced environment is required. Essential skills include excellent administrative, organizational, and communication abilities, the capacity to multitask, anticipate needs, maintain confidentiality, and proficiency in both Microsoft Office and Google Workspace tools.
Experience Required
Minimum 5 year(s)
Executive Assistant to CEO & Board Liaison at Credit Union 1 Alaska
Anchorage, Alaska, United States - Full Time
Skills Needed
Administrative Support, Governance Support, Schedule Management, Meeting Coordination, Agenda Preparation, Minute Taking, Record Maintenance, Board Onboarding, Continuing Education Tracking, Compliance, Strategic Planning, Liaison, Confidentiality, Problem Solving, Microsoft Office, Communication
Specialization
Candidates must have at least 7 years of experience in board governance or an executive-level administrative role, along with an Associate's degree or equivalent experience. Essential qualifications include advanced knowledge of Microsoft Office, expert communication skills, strong organizational abilities, and a proven capacity to handle confidential information with discretion.
Experience Required
Minimum 10 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Mexico - Full Time
Skills Needed
Executive Support, Client Coordination, Gohighlevel, Crm Management, Google Workspace, Calendar Management, Communication, Project Tracking, Data Gathering, Market Research, Multitasking, Organization, Time Management, Administrative Support, Contractor Coordination
Specialization
Candidates must have at least 2 years of experience in an executive support role and proficiency in GoHighLevel and Google Workspace. Strong organizational skills, excellent English communication, and the ability to work independently during U.S. business hours are required.
Experience Required
Minimum 2 year(s)
Executive Assistant to the President & CEO at The Philharmonic-Symphony Society of New York Inc
New York, New York, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Project Management, Communication, Microsoft 365, Expense Management, Budgeting, Crm Platforms, Stakeholder Management, Bilingual Spanish/English, Discretion, Organizational Skills, Meeting Coordination, Travel Logistics, Report Preparation, Attention To Detail
Specialization
Candidates must have at least 7 years of executive-level administrative experience and a bachelor's degree or equivalent. Proficiency in Microsoft 365 and experience with CRM and budget systems are required, with a preference for bilingual Spanish/English skills.
Experience Required
Minimum 5 year(s)
Executive Admin Assistant (ETS) | Temporary at Emory University
Atlanta, Georgia, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Budget Monitoring, Travel Coordination, Meeting Logistics, Report Preparation, Policy Interpretation, Staff Supervision, Correspondence Management, Office Administration
Specialization
Requires a Bachelor's degree in business administration, communications, or a related field. Candidates must have at least three years of office administration or senior secretarial experience and proficiency in PC software.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Jamaica -
Full Time

Start Date

Immediate

Expiry Date

09 Aug, 26

Salary

0.0

Posted On

11 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Client Communication, Contractor Coordination, CRM Management, GoHighLevel, Google Workspace, Scheduling, Operational Coordination, Market Research, Workflow Tracking, Executive Support, Multitasking, English Communication

Industry

Staffing and Recruiting

Description
Executive Assistant (Automotive Industry | Operations & Client Coordination) – Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role We’re hiring an Executive Assistant (Operations & Client Coordination) to support daily operations, client communication, CRM management, and workflow coordination for a fast-growing business in the automotive industry. This is not a basic admin role. You’ll act as a key operational partner to the founder by managing: • Client communication • Contractor coordination • CRM organization • Scheduling and operations • Follow-ups and workflow tracking • Day-to-day execution support This role is ideal for someone who is highly organized, proactive, detail-oriented, and comfortable managing multiple moving parts in a fast-paced environment. If you thrive on keeping operations structured, clients informed, and priorities moving forward — this role is built for you. What You’ll DoClient Communication & Coordination • Manage inbound client inquiries and prioritize urgent requests • Draft and send professional client updates, summaries, and follow-ups • Ensure timely communication and strong client experience throughout projects • Track ongoing conversations and maintain organized communication workflows Contractor & Project Coordination • Coordinate with freelance contractors on active projects and deals • Track deliverables, timelines, and project progress • Maintain communication between contractors, clients, and leadership • Ensure tasks and deadlines stay organized and on track CRM & Administrative Operations • Manage and maintain CRM records inside GoHighLevel (GHL) • Keep client records, deal pipelines, and workflows accurate and organized • Support onboarding workflows by collecting and organizing client information • Ensure operational data is updated consistently and accurately Scheduling & Executive Support • Manage calendars, meetings, and scheduling using: • Google Calendar • Gmail • Google Workspace • Coordinate meetings and daily priorities for the founder • Prepare materials and context ahead of client or partner calls • Support daily operational alignment and follow-through Research & Reporting • Conduct light research including: • Market comparisons • Inventory checks • Vendor research • Data gathering • Organize findings into clear summaries and actionable information • Support operational and business decision-making RequirementsExperience • 2+ years supporting: • Founders • Executives • Small business owners • Experience in executive support, operations coordination, or client management Must-Have Technical Skills • Strong hands-on experience with: • GoHighLevel (GHL) • Google Workspace (Gmail, Google Calendar, Google Docs, Google Drive) • Experience managing client communication and follow-ups • Strong organizational and multitasking skills Communication & Execution • Excellent written and verbal English communication • Ability to manage shifting priorities independently • Strong attention to detail and operational accuracy • Reliable remote work setup and stable internet connection Nice to Have • Experience in: • Automotive industry operations • Client coordination • Service-based businesses • Familiarity with: • Gamma • Google Slides • PowerPoint • Notebook LM • Research and presentation tools What a Typical Day Looks Like • Respond to client inquiries and coordinate follow-ups • Update and organize CRM records in GoHighLevel • Coordinate contractors and monitor active project timelines • Manage scheduling, meetings, and calendar updates • Conduct operational research and organize key information • Support the founder with daily priorities and execution tracking In short: you’ll keep operations organized, communication flowing, and projects moving forward efficiently. Key Metrics (KPIs) • Responsiveness and professionalism in client communication • CRM accuracy and organization • Timely coordination and follow-through on tasks • Scheduling efficiency and calendar management • Operational reliability and consistency • Founder satisfaction and reduction in operational bottlenecks Why This Role Stands Out • High ownership and direct exposure to business operations • Opportunity to work closely with a founder in a fast-growing business • Strong operational and executive support experience • Exposure to: • Client operations • CRM systems • Workflow management • Contractor coordination • Growth opportunities into: • Operations Manager • Client Success Manager • Executive Operations Lead Interview Process • Initial Phone Screen • Video Interview with Recruiter • Client Interview • Offer & Onboarding Apply Now If you: • Thrive in fast-moving operational environments • Love organization, communication, and execution • Enjoy supporting leadership and coordinating moving parts • Want a high-impact role with strong ownership and visibility This is a strong opportunity to grow within operations and executive support.
Responsibilities
The role involves supporting the founder by managing client communications, coordinating freelance contractors, and maintaining CRM records. It also includes managing calendars, conducting operational research, and ensuring overall workflow efficiency.
Executive Assistant - Automotive Industry at Pavago
, , Jamaica - Full Time
Skills Needed
Client Communication, Contractor Coordination, Crm Management, Gohighlevel, Google Workspace, Scheduling, Operational Coordination, Market Research, Workflow Tracking, Executive Support, Multitasking, English Communication
Specialization
Candidates must have 2+ years of experience supporting executives or small business owners and be proficient in GoHighLevel and Google Workspace. Excellent written and verbal English communication skills and a reliable remote setup are required.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Costa Rica - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Communication, Crm Management, Executive Support, Operations Coordination, Calendar Management, Project Tracking, Contractor Coordination, Market Research, Workflow Management, English Communication
Specialization
Candidates must have 2+ years of experience supporting executives or small business owners and be proficient in GoHighLevel and Google Workspace. Excellent written and verbal English communication skills and a reliable remote setup are required.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Brazil - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Communication, Crm Management, Executive Support, Operations Coordination, Calendar Management, Project Tracking, Contractor Coordination, Market Research, Workflow Management, English Communication
Specialization
Requires 2+ years of experience supporting executives or small business owners with strong proficiency in GoHighLevel and Google Workspace. Must possess excellent English communication skills and the ability to manage shifting priorities independently.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Colombia - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Communication, Crm Management, Executive Support, Project Coordination, Calendar Management, Market Research, Workflow Tracking, Contractor Coordination, English Communication, Multitasking
Specialization
Candidates must have 2+ years of experience supporting executives or small business owners and be proficient in GoHighLevel and Google Workspace. Excellent written and verbal English communication skills and a reliable remote setup are required.
Experience Required
Minimum 2 year(s)
Executive Assistant & Project Coordinator at Vail Health Hospital
Vail, Colorado, United States - Full Time
Skills Needed
Executive Support, Project Coordination, Calendar Management, Budget Tracking, Financial Reporting, Presentation Development, Project Management, Meeting Coordination, Administrative Support, Strategic Communication, Multitasking, Executive Presence
Specialization
Requires a minimum of 2 years of experience as an Executive Assistant with strong organizational and multitasking skills. An associate degree is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant to the President & CEO at Hollenbeck Palms
Los Angeles, California, United States - Full Time
Skills Needed
Executive Administrative Support, Calendar Management, Board Coordination, Project Management, Executive Communications, Governance Support, Fundraising Support, Stakeholder Management, Microsoft Office Suite, Confidentiality, Time Management, Problem Solving, Critical Thinking, Meeting Minutes, Budget Tracking, Donor Relations
Specialization
Requires 3 to 5 years of executive administrative experience, preferably within nonprofit, healthcare, or senior living environments. A bachelor's degree in business, administration, or a related field is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Brazil - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Management, Calendar Management, Administrative Support, Contractor Coordination, Crm Management, Data Entry, Communication, Organization, Multitasking, Research, Reporting, Time Management, Project Coordination
Specialization
Candidates must have at least 2 years of experience supporting an executive and possess strong proficiency in GoHighLevel and Google Workspace. Excellent English communication skills and the ability to work independently in a fast-paced remote environment are required.
Experience Required
Minimum 2 year(s)
EXECUTIVE ASSISTANT, FT, M-F 8am - 4:30pm at Johnson Regional Medical Center
Clarksville, Arkansas, United States - Full Time
Skills Needed
Typing, Dictation, Correspondence, Report Preparation, Data Compilation, Budgeting, Expenditure Monitoring, Deposit Handling, Record Maintenance, Travel Coordination, Invoicing, Professional Communication, Meeting Scheduling, Flexibility, Organization, Office Equipment Operation
Specialization
Candidates should possess an Associate's Degree, preferred, along with one to two years of experience, preferred. Essential professional requirements include adhering to dress code, completing annual education, maintaining regulatory compliance, and reporting to work on time.
Senior Executive Administrative Assistant at Life Flight Network
Aurora, Oregon, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Correspondence Handling, Report Preparation, Logistics Coordination, Team Leadership, Coaching, Mentorship, Process Streamlining, Confidentiality, Discretion, Time Management, Organizational Skills, Written Communication, Verbal Communication, Problem Solving
Specialization
Candidates must possess a minimum of 5-7 years of administrative support experience requiring discretion and judgment, along with proven experience managing a team. Required qualifications include excellent organizational skills, strong proficiency in Microsoft 365 Suite, and the ability to handle confidential information with high professionalism.
Experience Required
Minimum 5 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Colombia - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Management, Contractor Coordination, Crm Management, Calendar Management, Data Entry, Market Research, Communication, Multitasking, Administrative Support, Project Tracking, Organization, Professional Writing, Time Management
Specialization
Candidates must have at least 2 years of experience in an executive support role and proficiency in GoHighLevel and Google Workspace. Strong organizational skills, excellent English communication, and the ability to work independently during U.S. business hours are required.
Experience Required
Minimum 2 year(s)
[HN-Long Bien] Executive Assistant to BOD at RAKUNA
Hanoi, , Vietnam - Full Time
Skills Needed
Hr Tasks, Employer Branding, Candidate Experience, Employee Engagement, Recruitment Planning, Hr Reporting, Office Management, Policy Implementation, Event Organization, Lead Generation, Outbound Channels, Pipeline Management, Market Research, Ms Office, English Proficiency, Flexibility
Specialization
Candidates must possess at least three years of relevant work experience and demonstrate strong organizational skills, flexibility, diligence, and honesty, with a willingness to handle multiple roles. A good command of English (writing and speaking) and proficiency in MS Office are mandatory, along with the flexibility to occasionally work at night to support different time zones.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Jamaica - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Communication, Calendar Management, Crm Management, Contractor Coordination, Data Gathering, Project Tracking, Administrative Support, Multitasking, Written Communication, Verbal Communication, Research, Operations Management
Specialization
Candidates must have at least 2 years of experience supporting an executive or business owner and possess strong proficiency in GoHighLevel and Google Workspace. Excellent English communication skills and the ability to work independently in a fast-paced, remote environment are required.
Experience Required
Minimum 2 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Costa Rica - Full Time
Skills Needed
Gohighlevel, Google Workspace, Client Management, Calendar Management, Contractor Coordination, Crm Management, Data Entry, Communication, Multitasking, Research, Reporting, Administrative Support, Project Tracking, Organization, Attention To Detail
Specialization
Candidates must have at least 2 years of experience supporting an executive and possess strong proficiency in GoHighLevel and Google Workspace. Excellent written and verbal English communication skills and the ability to work independently in a fast-paced environment are required.
Experience Required
Minimum 2 year(s)
Executive Assistant to the Head of School at Church on the Move and Lincoln Christian School
Tulsa, Oklahoma, United States - Full Time
Skills Needed
Administrative Skills, Communication Skills, Interpersonal Skills, System Building, Organization, Execution, Confidentiality, Initiative, Proactivity, Microsoft Suite Proficiency, Event Planning, Travel Booking, Meeting Management, Note Taking, Report Preparation
Specialization
Candidates must possess excellent administrative, communication, and interpersonal skills, along with a strong affinity for building efficient systems. A minimum of five years of administrative experience is required, along with the ability to handle confidential information and proactively drive tasks forward.
Experience Required
Minimum 5 year(s)
Ministry Executive Administrative Assistant at Willow Creek Community Church
Barrington Township, Illinois, United States - Full Time
Skills Needed
Calendar Management, Communication, Organization, Volunteer Recruitment, Volunteer Onboarding, Project Management, Data Entry, Purchase Card Reconciliation, Logistics, Time Management, Google Workspace, Administrative Support
Specialization
The ideal candidate is organized, detail-oriented, and proactive with experience supporting leaders or teams. Candidates must be comfortable with Google Workspace and demonstrate a heart for the local church with alignment to the organization's values.
Experience Required
Minimum 2 year(s)
Executive Assistant (Campus & Experiences) at National Geographic
Washington, District of Columbia, United States - Full Time
Skills Needed
Prioritization, Discretion, Tact, Calendar Management, Travel Booking, Expense Tracking, Executive Communications, Briefing Materials Compilation, Meeting Facilitation, Presentation Preparation, Project Management, Budget Forecasting, Contract Processing, File Management, Microsoft Office Suite Proficiency, Google Workspace Proficiency
Specialization
Candidates must have 5+ years of progressively responsible administrative experience, preferably in an executive office setting, and experience working in a fast-paced environment is required. Essential skills include excellent administrative, organizational, and communication abilities, the capacity to multitask, anticipate needs, maintain confidentiality, and proficiency in both Microsoft Office and Google Workspace tools.
Experience Required
Minimum 5 year(s)
Executive Assistant to CEO & Board Liaison at Credit Union 1 Alaska
Anchorage, Alaska, United States - Full Time
Skills Needed
Administrative Support, Governance Support, Schedule Management, Meeting Coordination, Agenda Preparation, Minute Taking, Record Maintenance, Board Onboarding, Continuing Education Tracking, Compliance, Strategic Planning, Liaison, Confidentiality, Problem Solving, Microsoft Office, Communication
Specialization
Candidates must have at least 7 years of experience in board governance or an executive-level administrative role, along with an Associate's degree or equivalent experience. Essential qualifications include advanced knowledge of Microsoft Office, expert communication skills, strong organizational abilities, and a proven capacity to handle confidential information with discretion.
Experience Required
Minimum 10 year(s)
Executive Assistant - Automotive Industry at Pavago
, , Mexico - Full Time
Skills Needed
Executive Support, Client Coordination, Gohighlevel, Crm Management, Google Workspace, Calendar Management, Communication, Project Tracking, Data Gathering, Market Research, Multitasking, Organization, Time Management, Administrative Support, Contractor Coordination
Specialization
Candidates must have at least 2 years of experience in an executive support role and proficiency in GoHighLevel and Google Workspace. Strong organizational skills, excellent English communication, and the ability to work independently during U.S. business hours are required.
Experience Required
Minimum 2 year(s)
Executive Assistant to the President & CEO at The Philharmonic-Symphony Society of New York Inc
New York, New York, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Project Management, Communication, Microsoft 365, Expense Management, Budgeting, Crm Platforms, Stakeholder Management, Bilingual Spanish/English, Discretion, Organizational Skills, Meeting Coordination, Travel Logistics, Report Preparation, Attention To Detail
Specialization
Candidates must have at least 7 years of executive-level administrative experience and a bachelor's degree or equivalent. Proficiency in Microsoft 365 and experience with CRM and budget systems are required, with a preference for bilingual Spanish/English skills.
Experience Required
Minimum 5 year(s)
Executive Admin Assistant (ETS) | Temporary at Emory University
Atlanta, Georgia, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Budget Monitoring, Travel Coordination, Meeting Logistics, Report Preparation, Policy Interpretation, Staff Supervision, Correspondence Management, Office Administration
Specialization
Requires a Bachelor's degree in business administration, communications, or a related field. Candidates must have at least three years of office administration or senior secretarial experience and proficiency in PC software.
Experience Required
Minimum 2 year(s)