We are searching for Creditors Clerk (temp / Fixed Term contract for 6 months with a possibility of becoming permanent)
who will be responsible for managing the accounts payable function for various business verticals within the business(es) by ensuring that all supplier invoices are correctly recorded, matched to purchase orders, and paid on time. This role maintains strong relationships with vendors and internal departments, supports month-end processes, and ensures adherence to company policies and procedures.

RESPONSIBILITIES:

• Receive, verify, and process all supplier invoices in the accounting system.
• Ensure that the department head has allocated the costs correctly where necessary on the invoices and that the accounting allocation toward these cost centres are accurately done.
• Match invoices to purchase orders and delivery notes – at least 3 way matching (invoice, GRN, PO)
• Ensure appropriate authorization is obtained before submission and preparation for payment.
• Apply correct VAT treatment and general ledger allocations based on nature of expense and entity
• Check each invoice for statutory validity.

RESPONSIBILITIES:

• Reconcile supplier statements and resolve discrepancies promptly.
• Maintain accurate full supplier records in line with the company’s Procure to Pay policy (P2P).
• Monitor creditor age analysis and follow up on long-outstanding items

RESPONSIBILITIES:

• Compile weekly and ad hoc payment batches per entity and per payment terms for approval
• Ensure payments are made according to agreed supplier terms.
• Maintain remittance advices and ensure timely distribution.

RESPONSIBILITIES:

• File invoices, payment confirmations, and other related documents.
• Assist with internal and external audit requirements.
• Maintain compliance with VAT regulations and ensure correct VAT treatment.
• Strive to go paperless as far as possible

RESPONSIBILITIES:

• Liaise with suppliers regarding queries and payment issues.
• Communicate with internal departments regarding invoice approvals and discrepancies.

RESPONSIBILITIES:

• Prepare monthly creditors age analysis.
• Assist with monthly accruals and provision schedules.
• Report any irregularities or concerns to management.

RESPONSIBILITIES:

• Maintain updated supplier master files, including BBBEE documentation, banking details, and SARS compliance.
• Support month-end close by ensuring cut-off compliance and accruals are captured.
• Assist in preparing documentation and reports for external and internal auditors.