POSITION OVERVIEW:

The Accounting Coordinator plays a critical role in supporting the operations of the organization by assisting the Controller with bill payments, bookkeeping, procurement, and other administrative tasks as necessary. This role involves coordinating with administrative and clinical teams to ensure proper recording keeping, on-time bill payments, adherence to expense reporting policies, and recurring month-end tasks and deadlines. The Accounting Coordinator is responsible for executing weekly procurement orders, facilitating prompt payment, accounting for all billing and expenses, and other basic bookkeeping tasks. The position requires a detail-oriented individual with strong organizational skills and the ability to work independently to meet deadlines.

QUALIFICATIONS:

• High school or GED required. Secondary education preferred.
• 1-2 years’ experience with general ledger accounting and/or accounts payable.
• Effective communication and organizational skills, detail oriented, and analytical skills a must.
• Computer experience necessary including Microsoft Suite background. Excel proficiency is a must.
• Experience with Expensify and QuickBooks Online preferred.
  Work environment and Physical Demands: Requires sitting, standing, bending, crouching and walking associated with an office and physician office environment. May need to lift or move boxes weighing up to 40 pounds

Financial Administration: Accounts Payable, General Bookkeeping and Reporting

• Maintains expense reporting software and communicate with team members regarding credit card expenses
• Enters accounts payable into financial management software, responsible for timely payment of accounts payable and maintaining updated vendor information
• Monitors credit card usage and ensure compliance with company credit card policies and credit card limits, report on unusual credit card activity
• Maintains reporting related to accounts payable to assist Controller with cash management
• Records retail sales and other income within financial management software, perform journal entries in collaboration with Controller, as needed
• Assists Controller with month end tasks such as information gathering, reconciliations and financial reporting
• Collaborates with Controller and third-party accountant to file business tax returns for each entity
• Maintains records and due dates related to all business taxes and licenses, remits monthly sales tax reporting and payment
• Assists Controller on annual budgeting process through providing detailed reporting and analysis to better inform budget categories and decisions, attends budgeting meetings to assist as needed
• Bi-weekly runs to the bank to deposit cash and checks
• Performs additional tasks as assigned by manager

Procurement and Other Administrative

• Executes daily ordering of clinical and non-clinical supplies across all locations
• Establishes and maintain proper communication for procurement requests, order updates and other ordering details as necessary
• Maintains vendor contracts and contact information to ensure compliance and performance
• Collaborates with Controller on document retention standards and upkeep for business information
• Assists Controller and Administrative Assistant with organizing and tracking fixed assets across all locations and maintaining proper records
• Performs additional tasks as assigned by manager

Requirements: