CHICAGO SINFONIETTA, THE NATION’S MOST DIVERSE ORCHESTRA, HAS AN EXCITING OPPORTUNITY FOR A VIRTUAL EXECUTIVE ASSISTANT.

Since 1987, Chicago Sinfonietta has been a defiantly different kind of orchestra. Chicago Sinfonietta is a professional orchestra dedicated to modeling and promoting diversity, inclusion, and both racial and cultural equity in the arts through the universal language of symphonic music. Our core values are built around being bold and daring in all aspects of our work, providing a source of connectivity through music, and ensuring and inspiring a continued investment in diversity and inclusion in classical music.
Job Summary: The Virtual Executive Administrative Coordinator provides executive-level administrative support to the Executive Office and Senior Staff. The Virtual Executive Assistant maintains the CEO’s calendar in accordance with the CEO’s priorities; acts as the first point-of-contact for scheduling and rescheduling appointments; serves as a key liaison to the Board of Directors through regular interaction, insightful scheduling, and fulfillment of full board and committee meetings; and staffs the CEO and President for all external stakeholder meetings.

EXPERIENCE & SKILLS

• Minimum 3-5 years of experience supporting C-Suite-level leadership in a non-profit organization
• Expert organizational skills and a keen eye for detail
• Advanced writing skills, ability to assess opportunities for efficiency, and sense of confidentiality
• Familiarity with CRM systems, Outlook, and Microsoft Suite
• Ability to work independently without direct supervision

• Schedule appointments; maintain calendars; advance and coordinate meetings, conferences and social events; make travel arrangements for CEO, Senior Staff, consultants, and other employees as needed
• Facilitates travel arrangements for CEO and President and Senior Staff
• Maintain contact lists of external stakeholders and other personal and professional contacts of the CEO and President
• Designs and produces complex documents for leadership staff and Board
• Transcribes minutes from Board and Committee meetings
• Prepare meeting agendas and documents in consultation with Executive and Board leadership
• Maintain online Board Portal
• Maintain regular correspondence with the Board of Directors, keeping them up to date on expectations and organizational activities
• Conduct data collection in preparation of meetings
• Other duties as assigned