Key Job Responsibilities

Sales Support

• Assists with update of information in CRM
• Gathers media content and collateral for proposals.
• Assigns opportunities in CRM to Sales Managers.
• Books travel for employees and as needed employees
• Provides Sales Managers with leads submitted through request portal
• Completes job costing reports on a monthly basis

Billing

• Routinely checks orders for accuracy so they are ready to invoice.
• Prepares billing reports daily and submits them for reconciliation.
• Handles billing disputes and discrepancies and communicates resolution to all parties.

Administrative

• Sorts and distributes incoming mail and handle outgoing packaging and shipping.
• Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
• Sends and collects deposit invoices on behalf of Sales Managers
• Maintains Rental and Out of Office calendars
• Finalises and submits invoices to clients and Encore accounting
• Collects and submits documentation to set up interpreters and outside vendors
• Orders and maintains office supplies

Disclaimer:
The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demand

Please refer the Job description for details