This is an exciting opportunity for a Contract Coordinator to join our professional and dynamic Engineering team. SOCOTEC’s Engineering team provides an award-winning, flexible and forward-thinking approach, as well as a high level of technical capability, providing clients with cost-effective and practical solutions. The team has ambitious growth plans and is looking for a quality driven, organised and flexible Contract Coordinator to join them.

Working across a variety of projects both autonomously and as part of a wider team, tasks you will be required to undertake as part of your role include (but are not limited to):

• Assist and liaise with the Operations staff to ensure roles are co-ordinated, delivered effectively and have adequate cover in the event of support staff absences
• Prepare, review and process contract documents and related paperwork
• Maintain detailed contract notes and tracking systems whilst monitoring contract deadlines
• Coordinate the contract approval process with all relevant parties
• As required, assist with monitoring status of the BU projects & enquiries (sales hrs, invoicing, RIBA stage, scope/contract, milestones) to allow us to proactively manage projects effectively and efficiently
• Oversee the maintenance of project trackers and input data including KPI’s accurately to assist with Quality Assurance
• Monitor project milestones and document recording for the purposes of Quality Assurance
• Assist and deal with Client and Engineer queries and re-direct where necessary as appropriate
• Monitor project documentation and other reports to ensure they are up to date as required including on the company database system for the purposes of Quality Assurance
• Maintain a positive team environment to promote the overall interests of the company without regard to sectional or divisional boundaries
• Respond to requests for information in a timely manner
• To deal with clients courteously & efficiently in a way that reinforces & harmonises the company / client relationships
• Comply with H&S Regulations
• To operate under SOCOTEC terms, conditions and procedures
• To undertake other duties within the competence of the post holder which may be reasonably required from time to time
• Support the day-to-day running of the business, overseeing & coordinating general administrative needs

Here at SOCOTEC, we deliver excellence to our customers by recruiting and retaining the very best industry talent. To be successful in this role, you will be able to demonstrate:

• Proven experience as a Coordinator, Administrator, Administrative Assistant, or relevant role
• Administrative/business related qualifications desirable
• Excellent organisational and time-management skills
• Strong written and oral communication
• Effective communication with both internal and external stakeholders
• Analytical skills to ensure efficient actions are taken in all areas of work
• Problem-solving attitude with an eye for detail
• Microsoft Office proficiency
• Construction industry and market knowledge is beneficial

SOCOTEC is the UK’s leading provider of testing, inspection and certification services. We offer an unrivalled range of technical expertise and services throughout the UK and worldwide. By joining us, you’ll be part of a 2,000+ strong team, where we will provide you with both the flexibility and a host of opportunities. We are committed to personal and professional development, and you will be supported and mentored at every step of your journey with us. You will join a large team of industry-leading, expert professionals and receive exposure to some of the best opportunities and challenges available.
As well as a competitive salary, we can offer you a wide range of benefits including, 25 days holiday with the opportunity to buy more. Where applicable we also offer an electric car scheme, employee recognition schemes, family friendly support, employee benefits and discounts app, employee assistance programmes and enhanced company pension.
Think you’ve got what it takes to add value to our success? We would love to hear from you and look forward to receiving your application

Working across a variety of projects both autonomously and as part of a wider team, tasks you will be required to undertake as part of your role include (but are not limited to):

• Assist and liaise with the Operations staff to ensure roles are co-ordinated, delivered effectively and have adequate cover in the event of support staff absences
• Prepare, review and process contract documents and related paperwork
• Maintain detailed contract notes and tracking systems whilst monitoring contract deadlines
• Coordinate the contract approval process with all relevant parties
• As required, assist with monitoring status of the BU projects & enquiries (sales hrs, invoicing, RIBA stage, scope/contract, milestones) to allow us to proactively manage projects effectively and efficiently
• Oversee the maintenance of project trackers and input data including KPI’s accurately to assist with Quality Assurance
• Monitor project milestones and document recording for the purposes of Quality Assurance
• Assist and deal with Client and Engineer queries and re-direct where necessary as appropriate
• Monitor project documentation and other reports to ensure they are up to date as required including on the company database system for the purposes of Quality Assurance
• Maintain a positive team environment to promote the overall interests of the company without regard to sectional or divisional boundaries
• Respond to requests for information in a timely manner
• To deal with clients courteously & efficiently in a way that reinforces & harmonises the company / client relationships
• Comply with H&S Regulations
• To operate under SOCOTEC terms, conditions and procedures
• To undertake other duties within the competence of the post holder which may be reasonably required from time to time
• Support the day-to-day running of the business, overseeing & coordinating general administrative need

Here at SOCOTEC, we deliver excellence to our customers by recruiting and retaining the very best industry talent. To be successful in this role, you will be able to demonstrate:

• Proven experience as a Coordinator, Administrator, Administrative Assistant, or relevant role
• Administrative/business related qualifications desirable
• Excellent organisational and time-management skills
• Strong written and oral communication
• Effective communication with both internal and external stakeholders
• Analytical skills to ensure efficient actions are taken in all areas of work
• Problem-solving attitude with an eye for detail
• Microsoft Office proficiency
• Construction industry and market knowledge is beneficia