Accounting Assistant *Mat Leave Opening*

at  Park Lawn Corporation

SUMMARY/OBJECTIVE

This role would take care of the company’s day-to-day financial tasks, including being responsible for bank account management and reconciliation tasks.

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Skill to analyze data and provide recommendations.
• Excellent written and oral communication.
• Must be able to work independently, prioritizing and meeting multiple deadlines.

ESSENTIAL FUNCTIONS

Accounts Receivable

• Manage incoming cash flow by processing customer payments.
• Maintain accurate records of all customer invoices and reconcile customer accounts.
• Respond to inquiries and concerns from customers and internal stakeholders.
• Process payments and ensure timely deposits to the bank accounts.
• Process refunds to customers.

Accounts Payable

• Manage financial obligations by processing invoices from suppliers and vendors.
• Respond to inquiries and concerns from vendors and internal stakeholders.
• Process payments and ensure invoices are paid on time.
• Register suppliers in accounting system and manage the supplier’s profile.
• Record and reconcile prepayments.

Monthly Journal Entries

• Credit cards reconciliation and expense reclassification.
• Prepare and enter standard journal entries required for monthly financial reporting.
• Ensure all transactions are properly recorded.
• Create accrual entries to assist with the month end closing.
• Record lease payments.

Cash Management

• Accurately count and record all deposits, prepare deposit slips, and communicate any discrepancies to the appropriate parties
• Deposit cash and cheques into the company’s bank account on a daily basis

Filing

• Sort and file incoming documents
• Filing AR invoices
• Retrieve customer invoices to receive customer payments
• File supplier invoices
• Retrieve invoices to make suppliers’ payment
• File supplier invoices
• Retrieve invoices to make suppliers’ payment
• File purchase invoices as well as payment documents
• File purchase orders as soon as they are received from different locations
• Retrieve and distribute documents upon request
• Ensure that all documents are filed accurately and in a timely manner
• Monitor and track the location of all documents

Postage & Courier

• Prepare outgoing mail and packages for shipping
• Ensure that all packages are properly labeled and addressed
• Maintain accurate records of all outgoing mail and packages
• Coordinate with courier services to schedule pick-ups and deliveries
• Manage and organize incoming mail and packages

ADDITIONAL RESPONSIBILITIES

• Match purchase orders with invoices
• Printing of cheques for other divisions
• Print invoices and update them in an Excel spreadsheet
• Assist with other administrative duties as required
• Document filing for other related divisions
• Scanning and forwarding documents to other related divisions

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The duties associated with this position are generally performed in an indoor office setting.
• Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle.
• Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds.
• This position may also require reaching, pushing, and pulling.
• This position may also be exposed to chemicals and/ or blood borne pathogens. Exposure risk is considered: X Low Moderate High
• Overtime is sometimes necessary or required