Accounting Assistant

at  Nova Hotels

PRIMARY FUNCTIONS

Reporting to the General Manager and Corporate Controller, the Accounting Assistant is responsible for assisting in monitoring the processes and controls of Nova Hotels, in the finance area. This includes maintaining necessary income reports and journals by accurately auditing the daily revenues, account reconciliations,month end processes including inventories and ensuring proper systems and controls are in place to effectively record the transactions and safeguard the assets of the Hotel. Under the leadership of the Controller, the Accounting Assistant is responsible for the accuracy and completeness of the financial statements. This is a full-time postion.

JOB SPECIFICATIONS AND SKILLS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education: High School diploma. Intermediate working knowledge of Microsoft Excel is mandatory.
Experience: Accounting/Bookkeeping/Payroll and Night Audit experience an asset. Energetic and flexible, able to work under pressure.
Interpersonal Skills: Focuses on solving conflict, Maintains confidentiality; Actively listens to others without interrupting or distractions; Maintains a positive attitude even in negative situations; Remains open to others’ ideas and tries new things. Versatile, able to work under pressure or stressful situations.
Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed. Able to work in a diverse work environment.
Quality Management: Looks for ways to improve and promote quality; Demonstrates accuracy, consistency and thoroughness.
Cost Consciousness: Conserves organizational resources. Follows cash handling policies to verify funds and maintain accurate and ethical reporting of company finances.
Ethics: Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support: Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.
Planning/Organizing: Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Safety and Security: Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
Attendance/Punctuality: Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to required hours of work when necessary to reach goals. Flexible to work a variety of shifts.
Initiative: Takes independent actions and calculated risks; Asks for and offers help when needed.
Innovation: Generates suggestions for improving work.
Language and Communication Skills: Ability to read, write, and comprehend simple instructions, short correspondence, and memos in English. Ability to present information in one-on-one and small group situations. Ability to respond to common inquires or complaints from suppliers. Strong computer and telephone abilities.

Specific responsibilities may include, but are not limited to the following areas:

• Maintaining a system of accounts and internal controls to provide accurate, timely financial statements
• Monitors the over/short accounts daily and informs the Controller.
• Monitors guest & city ledger on a regular basis to ensure 100% compliance of credit policiesand procedures. Ensures all outstanding items are cleared from the ledgers by the last business day of the month.
• Balances the clearing account and ensures all entries are cleared or put into the correct account.
• Participates in month-end Food & Beverage Inventories & in semi-annual Operating Stock Inventories.
• Audits bills for errors, corrects as necessary: attaches bills to purchase orders and receiving documents; ensures proper back up is attached to expense reports; ensures correct charging amount by coding invoices.
• Reconciles all statements, requests missing invoices, and adjusts as necessary.
• Verifies hard copy bank statements to bank reconciliations and reconciles month end ledger totals
• Assists in Bi Weekly Payroll process
• Ensures all paperwork is filed correctly and ensures the work area is neat and tidy.
• Maintain a favorable working relationship with all other company employees to promote a cooperative and harmonious working climate.
• Other projects/duties as assigned.