Accounts Payable Administrator - Construction

at  Eastons Group of Hotels Inc

QUALIFICATIONS AND REQUIREMENTS

• Education level - College or University graduate.
• Experience - 3 years of experience in a similar position.
• Personal characteristics – ability to analyze; prioritize; delegate, attention to detail, and Good organizational and communication skills.
• Experience with Jonas Construction software is preferred, good computer skills in MS Excel, Mathematical skills, including basic math, May be required to work nights, weekends, and/or holidays in a stressful environment.

• Process invoices coded by accountants for timely payment with agreed aging guidelines.
• To ensure invoices are accurate mathematically including sum and extension, are properly approved and coded by the designated personnel.
• To courteously respond to vendor queries about timing and status of payment. Maintain positive relationships with vendors.
• To achieve professional maintenance of all files, registers, and reports for accounts payable as required.
• Investigate discrepancies in vendor accounts and reconcile outstanding balances.
• Keep track of status of cheques produced, follow up on overdue invoices, and assist with updating the funding requirement schedule.
• Receive, date stamp, account coding stamp, and all invoices that come via regular mail, internal mail, and internet.
• Match all invoices to purchase orders/contracts where applicable.
• All invoices are coded correctly and approved by designated personnel, according to company authorized limits.
• Using the unmatched purchase orders, follow up with department heads to ensure all invoices have been received.
• Any additional duties assigned by your manager.