Accounts Payable Analyst (D551)

at  SMART Technologies

EDUCATION AND WORK EXPERIENCE

• High school diploma
• Experience working in an office environment
• Intermediate skills in Microsoft Office including Outlook, Word and Excel
• Strong organizational skills, proven ability to meet deadlines, works well under pressure and possess the ability to manage time efficiently and proactively.
• Data compilation and presentation skills
• Excellent written and verbal communication.
• 3-5 years’ experience in a high volume, ERP financial system accounts payable environment preferred
• Microsoft Dynamics 365 experience desirable
• Experience with Power Bi an asset

PURPOSE OF THE POSITION

Reporting to the Team Lead, Accounts Payable, you will support all legal entities across SMART covering both North America and International departments by performing tasks that are structured to ensure adequate segregation of duties and enable accurate and consistent processing of all transactions associated with Accounts Payables.
This role requires someone with the ability to use initiative and work independently, pays attention to detail and accuracy, adapts easily to change and deal with high volumes once sufficient training has been completed.
Cross-training and back-up support to others on the team will be provided to ensure that priorities are met, and high volumes are attended to in a timely manner. This position includes duties for experienced AP Analysts including but not limited to, data entry, managing Corporate Credit Card programs, Month End Accruals, entry validation, wire payment set-up, employee expense claims. incoming documents, PO matching/resolving discrepancies, adherence to all policies set within SMART, vendor statement monitoring and building relationships with both internal and external customers.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Efficient and accurate processing of vendor documents including invoices, credit memos, disbursement requisitions, New/Amended Vendor requests through Microsoft Dynamics 365.
• Matching to POs, where applicable, adherence to variance tolerances
• Valid authorizations of expenditures in accordance with the Authority Policy
• Validate coding in accordance with Chart of Accounts
• Compliance with applicable tax requirements.
• Maintaining tracking and follow-up processes for invoices received and not approved and PO discrepancies. Work alongside the Procurement Team to resolve PO issues to ensure suppliers are paid within terms.
• Monitoring and distributing all incoming inquiries to email accounts
• Responsible for the timely processing of all lease invoices for various locations.
• Reconcile and resolve problem invoices, vendor statement and follow up, open item accounts and audit confirmations as required.
• Facilitate and mentor the relationship with both external and internal customers.
• Prepare weekly wire payment run, including wire template set up within online banking systems, liaising with Treasury and Procurement Departments.
• Corporate Credit Card Programs within Concur Expense System. Processing card applications, monitoring/reconciling submissions, preparing monthly payments to card providers, reporting of outstanding submissions in breach of Travel & Expense Policy. Allocation of expenses and monthly accruals via journal entry.
• Data entry and Workflow Approval, ensuring accuracy of coding and approval in line with relevant policies and adhering to Segregation of Duties.
• Training and supporting new employees in areas of AP processes and data entry.
• Reconcile, prepare and process month end journal entries and accruals in line with deadlines, assist with month end closing.
• Collating/providing documentation for audits.
• For processes which fall under area(s) of responsibility, ensuring that internal controls are being adhered to effectively, with any proposed process and control changes being reviewed and agreed with upon with relevant Manager, Finance Controller prior to implementation.
• Other duties and projects as assigned
• Assisting in other areas of the Finance Department when needed.

ADDITIONAL DUTIES:

• Perform other duties as required to support the team and company objectives.
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