Administrative Assistant

at  Aquilini Group LP

POSITION SUMMARY:

Are you a highly organized, detail-oriented, and personable administrative assistant who thrives in providing next-level professional and personal support to your executives and their teams? Would you value the opportunity to be mentored by a seasoned administrative professional and collaborate with like-minded colleagues? If so, we’re looking for you!
As the right hand to the Aquilini family’s executive assistant, you’ll be instrumental in supporting broad day-to-day responsibilities in executive administration, employee engagement, and office management. No two days look alike, from exposure to long-term projects such as social events or office upgrades, to quickly executing on last-minute personal requests. If you enjoy challenging work, a fast pace, great perks, and a fun environment, then come join us.
Our head office inside Rogers Arena is conveniently located downtown close to the SkyTrain and many amenities.

REQUIRED EXPERIENCE AND QUALIFICATIONS:

• 2+ years of experience in an administrative role
• Previous exposure to a family-owned corporate business environment or high net worth individuals would be an asset
• Proficient in MS Office
• Excellent written and verbal communication skills
• Self-directed with an ability to prioritize assigned duties
• Ability to maintain a high degree of discretion and confidentiality
• Comfortable working with diverse personalities and ever-changing priorities
• Professional, calm, can-do attitude
• Valid drivers license and access to a vehicle
• Available to occasionally work outside of normal business hours as needed

(Other duties may be assigned as required)

• Coordinate and execute professional and personal administrative requests from the Executive Assistant and leadership team
• Manage calendars (booking meetings, making reservations, scheduling appointments, etc.)
• Reconcile accounts and manage expenses
• Monitor and manage time-sensitive and confidential communication
• Prepare internal and external correspondence and maintain records
• Travel bookings and coordination
• Organize executive suite requirements for events at Rogers Arena
• Handle errands (e.g., deliveries, IT repairs, vehicle details, shopping, etc.)
• Assist with planning and executing key projects and events
• Act as a liaison between the Executive Assistant, ownership, senior management, and staff
• Maintain collaborative relationships with internal and external stakeholders
• Monitor for issues related to quality, confidentiality, and risk, and reporting as needed
• Backup for reception during lunch and vacation
• Respond to unexpected after-hours issues