Administrative Assistant III

at  University of Texas at Tyler Health Science Center

United States, , USA -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate07 Nov, 2024Not Specified09 Aug, 2024N/AOffice Equipment,Microsoft Office,Customer Service SkillsNoNo
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Description:

JOB SUMMARY:

The Administrative Assistant III coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data, and/or operations of a department. This position creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events; updates supervisor of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures; prepares and files required metrics and regulatory reports; and serves as administrative coordinator for annual budget process.

ACCOMPANYING KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES:

Proficient with Microsoft Office.
Excellent customer service skills both in person and over the phone.
Strong organizational skills.
Understanding of operating standard office equipment.
Strong ability to multi-task and work with many interruptions.
Ability to adapt to a Changing Environment.
Ethical; Able to maintain confidential information.
Required Education / Experience:
High school diploma or equivalent.
Five (5) years of related experience.

PREFERRED EDUCATION / EXPERIENCE:

Bachelor’s degree in field closely related to the specific endeavor of the department.
One (1) or more years of clerical experience.
Database experience.

How To Apply:

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Responsibilities:

  • Office management including but not limited to: provide quality customer service, open the office daily, address correspondence, return all voice-mails, monitor office supplies/inventory, maintain office computers/electronics/software, schedule and attend staff meetings, maintain/distribute meeting minutes, respond to general questions/ needs.
  • Provide secondary financial support for department as necessary and work closely with the other department Admins to ensure seamless support.
  • Provide secondary occupancy management support as needed.
  • Support department as needed including scheduling meetings, assisting/creating reports, and conducting research.
  • Support departmental initiatives, events and activities in planning, execution, and evaluation.
  • Originate and process eforms for all Full Time, Part Time and Student employees within the department.
  • Develop and streamline Financial operational efficiencies.
  • Utilize University systems in preparation of reports and financial documents and assist with departmental reports and assessment.
  • Serve on division and university committees as requested.
  • Perform other duties as assigned.
    Qualifications


REQUIREMENT SUMMARY

Min:N/AMax:5.0 year(s)

Human Resources/HR

HR / Administration / IR

HR

Diploma

Proficient

1

United States, USA