Administrative Assistant III
at University of Texas at Tyler Health Science Center
United States, , USA -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 07 Nov, 2024 | Not Specified | 09 Aug, 2024 | N/A | Office Equipment,Microsoft Office,Customer Service Skills | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
JOB SUMMARY:
The Administrative Assistant III coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data, and/or operations of a department. This position creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events; updates supervisor of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures; prepares and files required metrics and regulatory reports; and serves as administrative coordinator for annual budget process.
ACCOMPANYING KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES:
Proficient with Microsoft Office.
Excellent customer service skills both in person and over the phone.
Strong organizational skills.
Understanding of operating standard office equipment.
Strong ability to multi-task and work with many interruptions.
Ability to adapt to a Changing Environment.
Ethical; Able to maintain confidential information.
Required Education / Experience:
High school diploma or equivalent.
Five (5) years of related experience.
PREFERRED EDUCATION / EXPERIENCE:
Bachelor’s degree in field closely related to the specific endeavor of the department.
One (1) or more years of clerical experience.
Database experience.
How To Apply:
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Responsibilities:
- Office management including but not limited to: provide quality customer service, open the office daily, address correspondence, return all voice-mails, monitor office supplies/inventory, maintain office computers/electronics/software, schedule and attend staff meetings, maintain/distribute meeting minutes, respond to general questions/ needs.
- Provide secondary financial support for department as necessary and work closely with the other department Admins to ensure seamless support.
- Provide secondary occupancy management support as needed.
- Support department as needed including scheduling meetings, assisting/creating reports, and conducting research.
- Support departmental initiatives, events and activities in planning, execution, and evaluation.
- Originate and process eforms for all Full Time, Part Time and Student employees within the department.
- Develop and streamline Financial operational efficiencies.
- Utilize University systems in preparation of reports and financial documents and assist with departmental reports and assessment.
- Serve on division and university committees as requested.
- Perform other duties as assigned.
Qualifications
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Diploma
Proficient
1
United States, USA