Administrative Support - Engineering (Transit) (Contract)

at  City of Orillia

JOB DESCRIPTION

The Corporation of the City of Orillia has an opening for a temporary employee for the position of Administrative Support – Engineering (Transit) in the Development Services and Engineering Department for approximately 12 months.

QUALIFICATIONS

• Minimum Grade 12 or equivalent required. Post-secondary education in Business Administration or related field an asset.
• Previous customer service experience with the ability to communicate with the public in a professional manner.
• Working knowledge of TOMRMS and SharePoint an asset.
• Previous experience in a municipal, construction or engineering environment an asset.
• Excellent organizational, communication, interpersonal skills with the ability to work in a team environment and multi-task.
• Excellent computer skills using MS Office Suite including Outlook, Excel, Word, and MS Great Plains Dynamics.
• Possess a valid class ‘G’ Ontario driver’s licence with access to a reliable vehicle.
• The successful candidate will be required to obtain an acceptable Criminal Record Check at their expense, prior to the employment commencement date.
  Compensation for this position is $24.69 to $27.25 per hour for a 35-hour work week. Applications will be accepted until August 30, 2024 at noon.

• Provide clerical support to the Engineering Division and responsible for front counter reception duties including answering the telephone and responding to general inquiries.
• Maintain the department’s files using SharePoint and ensure files are in accordance with the TOMRMS filing system.
• Monitor office supplies inventory, transit passes and maps and order products as required.
• Contract administration duties that relate to transit such as transit service provider contracts and various RFP’s; post to bidsandtenders and process payment certificates.
• Assist with the day-to-day operations of the TransitFare system including accepting and replacing lost cards and processing reconciliation/reports for Financial Services.
• Assist with maintaining web pages on the City’s website.
• Manage contract negotiations and renewals with various organizations dealing with transit services, shelters, advertising and special promotions.
• Investigate transit funding programs offered by federal and provincial governments.
• Coordinate transit coin collection, deposits and invoicing with bus contractor, Financial Services and Brinks Canada.
• Process radio licenses for transit vehicles.
• Input information pertaining to transit, equipment and budget data into excel spreadsheets, and compile yearly statistical reports.
• Process purchase orders and obtain quotes from vendors.
• Record and process invoices and deposit weekly and monthly fares for OWLS.
• Coordinate public notices for transit detours, road closures, temporary construction, and weather road conditions with radio, newspaper and on-bus notices.
• Input information pertaining to parking coin collection as well as tracking complaints and maintaining lot leases.