APS5 - Office Manager, Integrated Services Branch

at  Australian Department of Infrastructure and Regional Development

THE OPPORTUNITY WE HAVE AVAILABLE

The Department’s Corporate Group provides a broad range of essential products and services, such as human resources, property, finance, IT, communications and legal services to support the daily operations of the Department, and enable the delivery of policy objectives and government commitments.
The Corporate Liaison Network within the Integrated Services and Engagement Section is responsible for streamlining Corporate Services engagement by embedding Office Managers in State and Territory office locations. We are seeking to fill the role of Office Manager in Brisbane. The successful applicant may be responsible for assisting additional offices within the region too.

Reporting to the Assistant Director, Integrated Services Engagement, the Office Manager will be responsible for coordinating office requirements, including:

• Being a point of contact for Corporate areas for office-based information and referral for practical support of services
• Assisting in the provision of office and building management services, ensuring access to buildings by visiting staff and contractors
• Supporting the development of office specific policies and procedures
• Supporting the SES (where applicable) with office specific matters
• Collaborating and problem solving with internal stakeholders to improve and refine the Network
• Contributing ideas and participating in Network forums
• Supporting culture and communication activities
• Managing desk arrangements and staff registers for your region
• Overseeing WHS, fire warden and first aid compliance;
• Staff induction and orientation
• Ad-hoc office duties and travel as required

ELIGIBILITY REQUIREMENTS

Employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:

• Citizenship: To be eligible for employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts applicants must be an Australian citizen at the time of submitting your application.
• Health Assessment: The preferred applicant may be required to undergo a medical examination conducted by the department’s preferred medical provider.
• Security Clearance: The successful candidate must be able to obtain and/or maintain a security clearance at Baseline Level. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website.

HOW TO APPLY

Applications for this opportunity close at 11:59pm AEST, Wednesday 28 August 2024.
In applying for this position, you are not required to address individual selection criteria. Rather, you should provide a statement of no more than one page outlining your background, capabilities and experiences, and how these align with the advertised role. You should also provide a CV, no more than two pages. The capabilities and behaviours required to be successful for this role are identified in the ‘Who are we looking for’ section.
Your application will be assessed against the requirements of the job. Once the entire applicant pool has been assessed, the panel will create a shortlist of applicants. If your application is shortlisted, you may be asked to undertake further assessment, this may include work sample testing, interviews, and reference checks.
Your application should be received through the department’s online recruitment system. However, if you experience any issues with the system please contact the Recruitment Team on 02 6274 6161 or via email to recruitment@infrastructure.gov.au to discuss an alternative way to submit your application.
Work with us. Apply now!

Reporting to the Assistant Director, Integrated Services Engagement, the Office Manager will be responsible for coordinating office requirements, including:

• Being a point of contact for Corporate areas for office-based information and referral for practical support of services
• Assisting in the provision of office and building management services, ensuring access to buildings by visiting staff and contractors
• Supporting the development of office specific policies and procedures
• Supporting the SES (where applicable) with office specific matters
• Collaborating and problem solving with internal stakeholders to improve and refine the Network
• Contributing ideas and participating in Network forums
• Supporting culture and communication activities
• Managing desk arrangements and staff registers for your region
• Overseeing WHS, fire warden and first aid compliance;
• Staff induction and orientation
• Ad-hoc office duties and travel as require

To be successful in this role, you will need to demonstrate your ability to:

• Collaborate across diverse teams, using your exceptional interpersonal and engagement skills to engage with variety of stakeholders across all levels, valuing different perspectives, contributions and backgrounds.
• Build working relationships by communicating effectively both written and verbal, delivering information to a range of audiences.
• Achieve results and quality outcomes by innovative problem solving, showing enthusiasm, drive, motivation, initiative and excellent time management, working in a geographically dispersed team delivering multiple activities at any given time;
• Think strategically, evaluating complex information from a variety of sources to make connections and sound decisions while exercising good judgement.
• Have an agile, positive attitude that responds flexibly and exhibits behaviours that contributes to teamwork