Associate, Executive Assistant - Marketing & Communications

at  BNY Mellon

Overview
Executive Assistant to Global Head of Marketing & Communications
At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.
We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.
We’re seeking a future team member for the role of Executive Assistant to the Global Head of Marketing & Communications to join our Marketing & Communications team. This role is located in New York, NY- HYBRID.

EMPLOYER DESCRIPTION:

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world’s financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It’s the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.

IN THIS ROLE, YOU’LL MAKE AN IMPACT IN THE FOLLOWING WAYS:

Effectively prioritize the needs of the office, executive(s) and/or team as prescribed by established guidelines, managing competing requests and switching focus as needed, negotiating prioritization of administrative activities with/among higher level team members/managers
Manage interactions between executive committee staff and Marketing & Communications management
Perform advanced, diversified and often confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures
Maintain complex and detailed calendars and schedule both internal and external meetings
Make travel arrangements and T&E expense management for team members ensuring that all policies are followed, and items are processed within the provided guidelines
Assist with staff onboarding and offboarding which includes requesting equipment, set-up, and access
Exercise autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise
Appropriately prioritize, address and/or identify the level of urgency and escalates
As a member of the Business Management & Operations Team, reporting to the Chief Operating Officer, participate in administrative, operations, governance exercises, as required

TO BE SUCCESSFUL IN THIS ROLE, WE’RE SEEKING THE FOLLOWING:

Strong interpersonal, written, and oral communication skills
Tact and good judgement in confidential situations and proven experience interacting with executive management
Ability to adapt to a rapidly changing business and technology environment
Effective collaboration and communication skills are required, including information exchange with internal and external contacts
Strong PC skills, proficient knowledge of relevant business software (Microsoft Office Suite)
Financial Services Experience Preferred
At BNY, our culture speaks for itself. Here’s a few of our awards:
America’s Most Innovative Companies, Fortune, 2024
World’s Most Admired Companies, Fortune 2024
Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
Best Places to Work for Disability Inclusion , Disability: IN – 100% score, 2023-2024
“Most Just Companies”, Just Capital and CNBC, 2024
Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
Bloomberg’s Gender Equality Index (GEI), 2023