ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

at  Department of State Hospitals

The Associate Governmental Program Analyst will be directed by the Staff Services Manager I in the Procurement Department. The incumbent will be responsible for the following duties but not limited to:

• Conducts research, creates bids, and composes correspondence to complete the most technical and difficult competitive bid processes for goods and services
• Reviews, analyzes, and edits contract/purchasing requests, documents, scope of work and specifications (including estimated dollar amounts submitted), and justifications to ensure appropriate standard language is included and applicable.
• Obtains all required contract approvals from control agencies as required.
• Conducts official bid openings.
• Evaluates and determines validity of all bidding and supporting documentation.
• Prepares and executes Non-IT Good Purchases and Non-IT Services Contracts.
• Coordinates the execution of agreements and amendments through internal review and approval, and all external control agency reviews.
• Assists in the review and approval of event solicitations, purchase orders, and contract shells in Fi$cal.
• Resolves questions, seeks guidance to complex issues, and assists in the revisions to DSH-ASH forms, procedures and manuals.
• Provides direction and training to staff services analysts, buyers, and contract mangers.
• Conducts audits, reports findings and presents solutions and recommendations to management.
• Researches, tabulates, and tracks data for preparation and submittal of Procurement reports.

IN ORDER TO BE CONSIDERED FOR THIS JOB VACANCY, YOU MUST SATISFY ONE OF THE FOLLOWING REQUIREMENTS:

1. BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at ASSOCIATE GOVERNMENTAL PROGRAM ANALYST EXAM, OR

2. BE TRANSFER ELIGIBLE: Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250), OR

3. BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.

• Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts (which include the date your degree was conferred, if applicable).

MINIMUM QUALIFICATIONS: State experience applied toward the “General Experience” pattern must include at least one year in a class at a level of responsibility equivalent to that of the promotional class. Experience applicable to one of the following patterns may be combined on a proportional basis with experience applicable to the other patterns to meet the total experience requirements, provided that the combined qualifying experience totals at least 30 months. Education may not be used to reduce this 30-month limit. Education The following education is required when general experience is used to qualify at any level: equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.) AND Either I Experience: One year of experience performing the duties of a Staff Services Analyst, Range C. Or II Experience: Three years of professional analytical experience performing duties in one or a combination of the following or closely related areas: budgeting, management analysis, personnel, planning, program evaluation, or policy analysis. (One year of graduate work in public or business administration, industrial relations, psychology, law, political science, or a related field may be substituted for six months of the required nonsupervisory experience.)

• If it is determined that an applicant does not meet the minimum qualifications, the applicant’s name may be removed from the eligibility list.

Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey
You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

ADDITIONAL APPLICATION REQUIREMENTS

All interested candidates must submit a Standard State Application Form (STD. 678), with original signature, and indicate Associate Governmental Program Analyst – Procurement (P/FT) AND 455-545-5393-702 AND JC#450025 in the Examination/Job Title Section AND you MUST submit a Statement of Qualifications (SOQ). See “Special Requirements” section for more information.

Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) MUST provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company. Please redact birthdate and social security number from degree/transcripts.

• Applications postmarked on the final filing date will be accepted. Scanned, copied or faxed applications will not be accepted.
• Applications will be screened and only the most competitive will be offered an interview.
• Any limited-term appointments may transition in to a permanent appointment.

Additional Information
Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting.
This position requires candidates to pass a Medical Evaluation. You will be required to submit to a Medical Evaluation and receive clearance prior to being hired.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

The Associate Governmental Program Analyst will be directed by the Staff Services Manager I in the Procurement Department. The incumbent will be responsible for the following duties but not limited to:

• Conducts research, creates bids, and composes correspondence to complete the most technical and difficult competitive bid processes for goods and services
• Reviews, analyzes, and edits contract/purchasing requests, documents, scope of work and specifications (including estimated dollar amounts submitted), and justifications to ensure appropriate standard language is included and applicable.
• Obtains all required contract approvals from control agencies as required.
• Conducts official bid openings.
• Evaluates and determines validity of all bidding and supporting documentation.
• Prepares and executes Non-IT Good Purchases and Non-IT Services Contracts.
• Coordinates the execution of agreements and amendments through internal review and approval, and all external control agency reviews.
• Assists in the review and approval of event solicitations, purchase orders, and contract shells in Fi$cal.
• Resolves questions, seeks guidance to complex issues, and assists in the revisions to DSH-ASH forms, procedures and manuals.
• Provides direction and training to staff services analysts, buyers, and contract mangers.
• Conducts audits, reports findings and presents solutions and recommendations to management.
• Researches, tabulates, and tracks data for preparation and submittal of Procurement reports

MINIMUM QUALIFICATIONS: State experience applied toward the “General Experience” pattern must include at least one year in a class at a level of responsibility equivalent to that of the promotional class. Experience applicable to one of the following patterns may be combined on a proportional basis with experience applicable to the other patterns to meet the total experience requirements, provided that the combined qualifying experience totals at least 30 months. Education may not be used to reduce this 30-month limit. Education The following education is required when general experience is used to qualify at any level: equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.) AND Either I Experience: One year of experience performing the duties of a Staff Services Analyst, Range C. Or II Experience: Three years of professional analytical experience performing duties in one or a combination of the following or closely related areas: budgeting, management analysis, personnel, planning, program evaluation, or policy analysis. (One year of graduate work in public or business administration, industrial relations, psychology, law, political science, or a related field may be substituted for six months of the required nonsupervisory experience.)

• If it is determined that an applicant does not meet the minimum qualifications, the applicant’s name may be removed from the eligibility list