AUS (Canberra) - Ministry of Defence (MOD) Human Resources Officer, AO

at  Foreign Commonwealth Office

Job Description (Roles and Responsibilities)

LANGUAGE REQUIREMENTS:

Language: English
Level of language required: Fluent, both oral and written.

Desirable qualifications, skills and experience

• Previous experience working in a Government department or military environment.
• Administrative, HR or financial qualifications.

Required behaviours
Communicating and Influencing, Making Effective Decisions, Managing a Quality Service, Seeing the Big Picture, Working Together
Application deadline
25 August 2024
Grade
Administrative Officer (AO)
Type of Position
Full-time, Permanent
Working hours per week
38
Region
Asia Pacific
Country/Territory
Australia
Location (City)
Canberra
Type of Post
British High Commission
Number of vacancies
1
Salary Currency

ANY OTHER INFORMATION (OR SPECIFIC LOCAL POST REQUIREMENTS):

• In addition to the duties with this job normally entails, you may from time to time be required to undertake additional or other duties as necessary to meet the needs of the High Commission, including playing a part in the corporate life of the mission and supporting any crisis response.
• Employment offers are subject to successful clearance or pre-employment and vetting checks. Only shot listed applications will be called for interview.
• This role is only available in Canberra. No accommodation or relocation expenses are payable in connection with this position.

Essential qualifications, skills and experience

• Self-Starter – must be able to work at a fast pace to a high standard.
• Must be able to take initiative using judgement, strong problem-solving skills, and displaying resilience.
• Excellent interpersonal skills – ability to deal with difficult situations with tact and diplomacy and a high degree of confidentiality when required to achieve desired outcomes.
• Strong, proven administrative skills,
• Ability to work under pressure to meet deadlines.
• Good desk research skills and excellent writing skills
• High level experience using Microsoft Office
• Full Australian driving licence.
• Experience with OneDrive and SharePoint

MAIN PURPOSE OF JOB:

Reporting to the Finance Manager, the MOD Human Resources Officer is responsible for the administration of British Military personnel programme embedded in the Australian Department of Defence or Australian Defence Force. Which has approximately 80 serving military and defence civilian personnel at any one time. This exchange promotes defence interoperability between the UK and Australia.

ROLES AND RESPONSIBILITIES / WHAT WILL THE JOBHOLDER BE EXPECTED TO ACHIEVE?:

• Maintain and issue arrival and departure briefs to all exchange personnel assigned to Australia. The successful candidate will work closely with the Global Admin Unit (GAU) in the UK to ensure that briefs are policy compliant, adapted to the local circumstances and clear.
• Administration of the Overseas Furniture Package Scheme (OFPS)/Inventories. This duty includes understanding entitlements and processing the claims prior to presenting to the Finance Manager for payment.
• Control and update of the Exchange Personnel Contact List and the Arrival/Departure List. These lists are to be maintained and accessible to the Military Advisors, Office Manager and Finance Manager.Remain up to date with current policies and advise Exchange Personnel on any changes. Th
• ideal candidate will be able to tailor how they articulate the regulations to all personnel regardless of rank or status. Be prepared to dissect and elaborate on key changes.
• Processing of all exchange personnel claims and issue payment notification in accordance with current policy.
• Entering personnel details into the Immigration System working with the Australian Border Force.
• Filing and retrieval of correspondence relating to exchange personnel issues when required for the Military Advisors, Office Manager or Finance Manager.
• Collection and distribution of official mail to exchange personnel.
• Attend and contribute to Defence Section meetings updating the Defence Section on key points and issues with respect to the exchange personnel community.
• Support the Office Manager in organising the Annual Exchange Conference.
• Deputise for the Office Manager and Finance Manager as required but within clearly defined and reasonable areas of responsibility.
• Aid exchange personnel with obtaining a rental property, this will include the setting up of rental agreements through the Finance Manager.
• Other tasks as directed by the Finance Manager and Office Manager.

Essential qualifications, skills and experience

• Self-Starter – must be able to work at a fast pace to a high standard.
• Must be able to take initiative using judgement, strong problem-solving skills, and displaying resilience.
• Excellent interpersonal skills – ability to deal with difficult situations with tact and diplomacy and a high degree of confidentiality when required to achieve desired outcomes.
• Strong, proven administrative skills,
• Ability to work under pressure to meet deadlines.
• Good desk research skills and excellent writing skills
• High level experience using Microsoft Office
• Full Australian driving licence.
• Experience with OneDrive and SharePoint.