Business Manager I

at  Utah State University

Overview:
The Department of Biological Engineering seeks applicants for the position of Business Manager I. The successful candidate will manage and coordinate the business operations of the department including the oversight of activities such as: budget preparation and control, personnel processes, accounts payable, accounts receivable, contract and grant accounting, and/or auxiliary enterprises.
Review of applications will begin in mid to late April 2024 with an anticipated start date in early to mid May 2024.

Responsibilities:

• Functions as a primary business resource to the Department Head, faculty, and staff in the assigned area.
• Oversees and manages daily activities and transactions within the department including p-card, purchasing, financial Banner, travel, and personnel function such as completing I-9s, and coordinating the posting and hiring of staff, faculty positions.
• Coordinates financial aspects of proposals, contracts, grants, etc. Assists staff in administering proposals to ensure compliance with federal, state, and university policies.
• Performs functions such as budget preparation, budget reconciliation, EPAF creation, data management, and fiscal information support.
• Ensures payroll is properly recorded and processed.
• May train, guide, and mentor business services staff (including students), as assigned.
• May hire and supervise student accounting assistant(s) as needed.
• Maintains annual budgets for a wide variety of accounts and grants using proper accounting/budgeting methods and retains records of financial figures for comparison with estimated budget.
• Coordinates, designs, and implements financial/management systems for a wide variety of programs.
• Processes graduate assistantships, tuition awards, scholarships, graduate insurance, and other sources of funding.
• Communicates and coordinates with other departments within and outside USU regarding financial matters.
• Reconciles and reviews financial statements monthly to ensure accuracy.
• Commits to integrity, performs duties with diligence in accordance with professional standards and enforces university policies and procedures.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Serves in the interest of Utah State University in a lawful manner while maintaining high standards of conduct and character.
• Handles confidential information and manage projects effectively, and demonstrate reliability and strong work ethic.
• Provides customer service to faculty, staff, and students and campus community in a professional manner.
• Completes annual asset management for assigned units.
• Performs miscellaneous job-related duties as assigned.

Qualifications:

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in a business field or an equivalent combination of education plus experience is required.

PREFERRED QUALIFICATIONS:

• Substantial experience using finance enterprise systems and software.
• Competent in the use of computer programs including Excel, Windows and other applications.
• Proficiency with management reporting systems.
• Proficiency in the preparation of grant proposals and the financial management of successful awards.
• Working knowledge of Banner, Argos, Kuali, and ServiceNow.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of finance, accounting, budgeting principals, and cost control procedures.
• Knowledge of grant proposal development and submission along with financial components of research administration.
• Ability to develop and maintain record-keeping systems and procedures.
• Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
• Strong computer skills with a proficiency in Microsoft Excel.
• Ability to provide leadership, train others, and delegate workloads.
• Detail oriented in own work as well as in reviewing work of others.
• Strong written and verbal communication skills.
• Ability to maintain a high degree of confidentiality, sensitivity, and discretion.
• Ability to take initiative and to work independently with limited supervision.
• Ability to measure performance of self; make improvement and take appropriate corrective action.
• Ability to make coherent and appropriate decisions in a timely manner.
• Ability to maintain a positive attitude and high level of professionalism.
  Required Documents:

Along with the online application, please include:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Cover letter to be typed/pasted at the end of your application

Please do not attach cover letter in the Candidate Profile; you will be instructed to copy and paste this later on in the application.
Document size may not exceed 10 MB.
Advertised Salary: Minimum $50,000; Commensurate with experience, plus excellent benefits ADA:
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
College/Department Highlights:
USU Biological Engineering has about 180 undergraduates, 38 Masters and PhD students, and 11 faculty members. For additional information on the department, please consult: www.be.usu.edu
University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.
As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.
Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

• Functions as a primary business resource to the Department Head, faculty, and staff in the assigned area.
• Oversees and manages daily activities and transactions within the department including p-card, purchasing, financial Banner, travel, and personnel function such as completing I-9s, and coordinating the posting and hiring of staff, faculty positions.
• Coordinates financial aspects of proposals, contracts, grants, etc. Assists staff in administering proposals to ensure compliance with federal, state, and university policies.
• Performs functions such as budget preparation, budget reconciliation, EPAF creation, data management, and fiscal information support.
• Ensures payroll is properly recorded and processed.
• May train, guide, and mentor business services staff (including students), as assigned.
• May hire and supervise student accounting assistant(s) as needed.
• Maintains annual budgets for a wide variety of accounts and grants using proper accounting/budgeting methods and retains records of financial figures for comparison with estimated budget.
• Coordinates, designs, and implements financial/management systems for a wide variety of programs.
• Processes graduate assistantships, tuition awards, scholarships, graduate insurance, and other sources of funding.
• Communicates and coordinates with other departments within and outside USU regarding financial matters.
• Reconciles and reviews financial statements monthly to ensure accuracy.
• Commits to integrity, performs duties with diligence in accordance with professional standards and enforces university policies and procedures.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Serves in the interest of Utah State University in a lawful manner while maintaining high standards of conduct and character.
• Handles confidential information and manage projects effectively, and demonstrate reliability and strong work ethic.
• Provides customer service to faculty, staff, and students and campus community in a professional manner.
• Completes annual asset management for assigned units.
• Performs miscellaneous job-related duties as assigned