Client Operations Coordinator - Legal

at  Aird Berlis LLP

WHO WE ARE:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

WHAT WE ARE LOOKING FOR:

Aird & Berlis LLP is currently seeking a Client Operations Coordinator who has law firm experience. Reporting to the Supervisor of Client Operations, the ideal candidate will have great communication skills, a keen eye for detail and will be able to work well both independently and on a team. Candidates must posses strong work ethic, professionalism, and good judgement.

REQUIREMENTS:

• Minimum of 1 years’ experience as a conflict administrator, legal assistant, or law clerk
• Previous administrative work experience relating to patent, accounting and/or billing functions is an asset
• Experience in a legal or professional services setting is strongly preferred
• Handle time pressure situations and stress of multiple demands

SKILLS:

• Microsoft 365 suite of applications
• Experience with Aderant or Elite accounting software is preferred
• Ability to problem solve
• Strong interpersonal skills
• Organized
• Detailed

• Conflict checking; responsible for conducting database searches for new clients and matters, prepare and report findings to initiating lawyer/patent agent, send firm wide email twice daily listing all new conflict inquiries
• Review engagement letters for compliance with firm policies
• Open new clients and matters, ensuring firm and Law Society requirements are met
• Cross-training functions within department
• Liaise with patent agents, lawyers and assistants
• Produce the highest quality of work
• Accountable for all work assigned
• Takes initiative
• Confidential