Company Secretary and Legal support, Assistant Vice President

at  State Street Corporation

YOUR ROLE

We are looking for an in-house Corporate Secretary & Legal Support, AVP to join our team. You will be primarily responsible for providing corporate secretary services to the company. You will also provide legal support to our in-house Senior Legal Counsel and assist the company in meeting its legal and regulatory obligations, as well as, protecting its business. The role requires you to ensure regular liaison with local authorities and various departments within the company and at the group level, with our business partners and sister companies. It also requires a strong collaboration with the company’s Conducting Officers and Board of Directors.

YOUR RESPONSIBILITIES

• Executing the statutory duties on behalf of the company
• Communicating with the company’s shareholders on behalf of the management of the company
• Maintaining statutory registers
• Coordinating Board of Directors meetings including scheduling, preparing agenda, materials and taking minutes
• Providing reports to the Board of Directors and other Committees on the status of legal or other actions
• Bringing on new Directors or facilitating the off boarding of exiting Directors
• Implementing procedures for and preparing the periodic legal reports within the Legal Department
• Assisting the Senior Legal Counsel with the drafting, maintaining and reviewing legal documents such as contracts, proxies, comfort letters, client consent letters, etc., as needed
• Following up on execution of contracts with external parties
• Maintaining the legal documents’ register
• Following up on the updates of local laws in relation to the corporate and funds services
• Supporting internal stakeholders with queries in relation to legal constructs including delegations. This will incorporate both Luxembourg and Ireland support.