Coordinator, Research Funds Services - BC Cancer - Vancouver

at  PHSA

COORDINATOR, RESEARCH FUNDS SERVICES

BC Cancer
Vancouver, BC
Reporting to Administrator, Research Business Operations, the Coordinator, Research Funds Services provides research financial reporting and administration on assigned grant funded programs. The responsibilities include monitoring research projects and research grant budgets, coordinating the development and submission of research financial reports, liaising with PHSA restricted funds finance team to ensure grants financial information is accurately maintained, monitoring and tracking receipts and disbursements and assisting with the management, allocation and coordination of research funds among Partners and Stakeholders.

WHAT WE DO

BC Cancer provides comprehensive cancer control for the people of British Columbia. BC Cancer is part of the Provincial Health Services Authority (PHSA).
(PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.
Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

• Monitor research expenditures and reviews and analyzes research financial information of assigned grant funded programs for the Administrator, Research Business Operations, and Research Project Managers to assist with planning budgets. This includes pulling appropriate research general ledger accounting information, performing review of research accounts and classifying financial information for reporting, invoicing and budgeting purposes.
• Ensure research budgets remain within allowable spending limits by tracking and monitoring receipts, disbursements and expenses of general accounts.
• Investigate and identify errors/discrepancies and create journal entries to correct accounting records and maintain research financial information integrity.
• Prepare and review research purchase orders and expense claims to ensure applicability and correct expense coding. Verify appropriate back-up provided and ensures compliance with PHSA policy as well as external funding agency policies. Identifies/determines if expense claim is allowable and makes suggestions on alternative options, if necessary. Follows up with vendors on outstanding credits or erroneous billing as well as cheque payment requests and facilitates payment options by ensuring that required information is obtained (cheque payment, wire transfer, credit card, etc.)
• Perform periodic reconciliation of the research general ledger, research corporate card purchases, research capital expenditures, research payroll reports and receivables to ensure accuracy and timely follow-up.
• Prepare research billing invoices based on the general ledger on a weekly, quarterly and ad-hoc basis to ensure timely collection of revenue from external funding agencies. Ensures research payments are received in full and follows-up on outstanding bad debt accounts.