CORPORATE ACCOUNTING ASSISTANT 1

at  City of Toronto

Job ID: 51085
Job Category: Finance, Accounting & Purchasing
Division & Section: Revenue Services, RevSvcs Revenue Accounting & Collections
Work Location: North York Civic Centre, 5100 Yonge St., North York, M2N 5V7
Job Type & Duration: Full-time, Permanent
Hourly Rate and Wage Grade: $43.58 - $47.75, Wage Grade 13
Shift Information: 35 Hrs per week per week
Affiliation: L79 Full-time
Number of Positions Open: 3
Posting Period: 25-OCT-2024 to 08-NOV-2024

JOB DESCRIPTION

As a member of the Revenue Services team, reporting to the Supervisor, Operational Accounting & Financial Reporting, the Corporate Accounting Assistant 1 is responsible for coordination of the day-to-day operations of the unit.

YOUR APPLICATION MUST DESCRIBE YOUR QUALIFICATIONS AS THEY RELATE TO:

• Present enrollment towards the CPA Professional designation and/or the equivalent combination of education and/or experience.
• Extensive work experience in a large public or private sector accounting environment.
• Extensive experience with computer-based accounting systems (i.e. SAP).
• Extensive experience with Microsoft Office Suite (e.g. MS Excel, MS Word, and MS Access).
• Experience in providing work direction, motivation, training, guidance, and support to staff.

• Provides work direction, training, guidance, motivation, and support to any assigned staff ensuring that an appropriate level of competence, service and performance is being met.
• Assists in coordinating, monitoring, and controlling the assigned workflow, ensuring adherence to relevant legislation, City by-laws, policies, procedures, and practices. Ensures the assigned work is completed in an accurate and timely manner.
• Analyzes, reconciles, and monitors the City’s more complex general ledger and related accounts.
• Reconciles, analyzes, and prepares working papers to assist with the preparation of the Corporation’s annual financial statements, Provincial Financial Information Return and other financial and statistical reports.
• Researches and analyzes financial information to ensure the timely preparation of financial statements.
• Monitors to ensure internal controls are followed in accordance with City By-laws (financial control by-law) and policies.
• Prepares, reviews and posts journal entries.
• Approves and posts other assigned journal entries prepared by others.
• Reviews financial system reports to identify potential errors and omissions and takes corrective action.
• Prepares statements for reporting to management, departments, and other organizations.
• Creates/executes ad hoc financial system reports for analysis purposes.
• Assists in the preparation of monthly budget variance reports relating to non-program revenues/expenses for the division.
• Assists in the preparation of accruals and other estimates.
• Provides advice to departments with respect to cost and revenue allocations to accounts, cost centres and projects.
• Provides advice and guidance when directing other revenue/accounting staff.
• Coordinates and/or leads divisional projects and assignments as required.
• Monitors relevant Provincial statutes and regulations, City by-laws and/or Council direction, agreements for any changes.
• Coordinates the set up of appropriate cost elements, costs centres and capital projects.
• Develops performance measures/benchmarks and monitors results with divisions.
• Liaises with all levels of staff and other divisions such as Accounting Division, IT Representatives, Legal Division, Internal/External Auditors, elected officials, public, and other external contacts.
• Attends divisional and inter-divisional meetings to provide/exchange information and/or discuss the resolution of issues.
• Provides input into the design of databases.
• Develops and writes computer reports using corporate financial software.
• Participates in the design and development of new corporate accounting procedures and policies.
• Assists in the documentation of policies and procedures for the unit, ensuring each is documented, maintained, and executed in a consistent and expeditious manner.
• Tests system enhancements, advises Supervisor of test results and assists with implementation.
• Responds to and follows up on inquiries/complaints, and takes appropriate action as required.
• Assists to ensure compliance with governmental legislation in the area of Occupational Health and Safety.