Document Controller SOL 2

at  Prysmian Group

Minimum Qualifications:

• Excellent working knowledge of all Microsoft Office Applications
• Advanced knowledge of Adobe Acrobat
• German native speaker / fluent in English
• Bachelor Degre

Minimum Experience:

• Minimum of 2 years as a Document Controller in an Energy environment
• Good working knowledge of MS SharePoint
• Extensive Experience of Document Control
• Good interpersonal and organisational skills
• Ability to operate pro-actively and autonomously with an attention to detail
• Flexibility and an ability to function well under pressure
• An ability to manage, administer and develop dat

OVERALL PURPOSE OF ROLE

• Support in analysing, organizing and managing Document Management processes and activities,
• controlling and monitoring related tasks, thus assuring maintenance and compliance across the company.
• Ensure knowledge transfer and preservation of Document Management matters across the group in line with Company best practices.

KEY DUTIES & RESPONSIBILITIES

•  Providing specialist document control support on a daily basis.
• Providing training in the use of SharePoint and assistance with the use of other business packages.
• Formatting documents and ensuring documents conform to company standards.
• Create and maintain shared folders with suppliers / clients and grand & manage the users permissions
• Issuing document numbers from the Master Document Register (MDR).
• Controlling the creation, review and distribution internally of documents through the document life cycle.
• Control and monitoring Client Approval Process and Document submission to Client.
• Support in defining, organizing and managing the Final Project documents Handover to Client.
• Help Desk support about the Document Management Tools in use.
• Organize Document Register and Master Data Lists activities.
• Ensuring that documents are transmitted in a controlled manner to clients and 3rd parties.
• Tracking document status and timescales for documents issued to clients for review.
• Ensuring the MDR is kept up to date with changes to document names and revision status.
• Uploading and referencing documents into the company SharePoint system.
• Actively participate in team meetings and provide updates on document approval/review.
• Promote good relations with client/3rd party Document Controllers.

Minimum Qualifications:

• Excellent working knowledge of all Microsoft Office Applications
• Advanced knowledge of Adobe Acrobat
• German native speaker / fluent in English
• Bachelor Degree

Minimum Experience:

• Minimum of 2 years as a Document Controller in an Energy environment
• Good working knowledge of MS SharePoint
• Extensive Experience of Document Control
• Good interpersonal and organisational skills
• Ability to operate pro-actively and autonomously with an attention to detail
• Flexibility and an ability to function well under pressure
• An ability to manage, administer and develop data

Prysmian , as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.
All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
Visit our
DE&I Page to learn more about Prysmian’s commitments.
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