Executive Assistant Business Partner 2 - Senior Specialist

at  Intuit

OVERVIEW

Intuit’s Global Communications team is seeking an experienced, detail-oriented Executive Assistant Business Partner (EABP) to provide administrative support and partnership to the Global Business Solutions Group (GBSG) communications team.
Reporting to the VP, GBSG Global Communications, the EABP will support this leader and three

US-based Directors. The EABP for this team will be responsible for a wide variety of administrative duties including:

• Scheduling & calendar maintenance;
• Budget and expense reporting (eg: purchase orders, expense reports);
• Travel and logistics, including managing team meeting set-up and tech support for events ranging from team meetings and off-sites to globally delivered employee experiences;
• Coordination across the Intuit EABP community to ensure executional excellence and operational efficiency in partnership with business operations leads;
• Engaging across time zones and teams in ultimate service to helping the leadership team run smoothly and efficiently, while also helping to build team culture, so we can deliver impact for customers and the business.

US-based Directors. The EABP for this team will be responsible for a wide variety of administrative duties including:

• Scheduling & calendar maintenance;
• Budget and expense reporting (eg: purchase orders, expense reports);
• Travel and logistics, including managing team meeting set-up and tech support for events ranging from team meetings and off-sites to globally delivered employee experiences;
• Coordination across the Intuit EABP community to ensure executional excellence and operational efficiency in partnership with business operations leads;
• Engaging across time zones and teams in ultimate service to helping the leadership team run smoothly and efficiently, while also helping to build team culture, so we can deliver impact for customers and the business

The ideal candidate is self-motivated, professional, proactive, collaborative, reliable, willing to learn, and capable of managing their workload as well as their executives’ workloads while prioritizing tasks in a fast-paced, hybrid work environment. The most successful candidate will have the capacity and willingness to work primarily on site out of our Mountain View, CA headquarters.

• Plan and manage multiple calendars daily. Schedule and reschedule meetings. Collaborate with other EABP’s to resolve conflicts.
• Plan travel arrangements and itineraries. Manage executive travel profiles.
• Partner with other EABP’s and business partners on different teams to deliver outcomes.
• Plan and support meetings, events, and team offsites which may include managing virtual participants.
• Manage and reconcile expense reports and purchase orders.
• Maintain organizational charts, and email and Slack distribution lists.
• Take initiative on researching, implementing, and improving systems and processes.
• Provide timely response to emails, voicemails, and written correspondence on behalf of the leaders you support.
• Track and reconcile budget reports with department spending; manager informed.
• Track department initiatives and projects; conduct outstanding action item follow-up and status reports to manager.
• Organize office social events, network with the group, team offsites, etc.
• Support hiring and onboarding plans for new hires.
• As needed provide support for team-led initiatives