Executive Assistant to the Chief Machine Learning Officer

at  Moloco

ABOUT MOLOCO:

Moloco is a machine learning company empowering organizations of all sizes to grow and unlock the full value of their unique first-party data, elevating the traditional path to performance advertising. While the largest technology companies have proven the speed and scale of ad-targeting utilizing data— the same robust performance powered by machine learning has previously been unavailable beyond their platforms.
That’s where Moloco steps in. With Moloco’s powerful combination of cutting-edge machine learning technologies, we play a unique and visible role in shaping the digital economy, all while allowing companies to stay independent and scale.
An industry leader at the nexus of machine learning, performance marketing, and visionary product infrastructure, Moloco is advancing the advertising technology industry. We ranked in the top 10% in the Inc. 5000 fastest-growing private companies for 2023. Recognized as one of 46 leading Cloud Computing companies, receiving the Stratus Award for 2023. In 2023, we received Google’s Cloud DevOps Dreamers Award, a recognition given to companies that are implementing DevOps practices to drive organizational success and high performance. Lastly, Moloco is a 2024 certified Great Place to Work! Check us out on Glassdoor and be sure to get an inside look at working at Moloco on Instagram, Twitter, and YouTube.
Moloco is headquartered in Silicon Valley, with offices in San Francisco, New York, Los Angeles, Seattle, London, Berlin, Seoul, Singapore, Beijing, Gurgaon, and Tokyo.
Creating a diverse workforce and a culture of inclusion and belonging is core to our existence. To reach our goals, diversity of talent and thought is a critical component to how we operate as an organization. Our workforce is our superpower, and we know that fostering a culture of inclusion, authenticity, and belonging will allow us the greatest opportunity to carry out our mission - to empower businesses of all sizes to grow through operational machine learning.
Moloco is a truly rewarding place to work and in an exciting period of growth, which you could be a part of. Join us today and apply now!

QUALIFICATIONS:

• Experience supporting C-level/SVP executives, ideally at high-growth technology companies
• Familiarity with standard corporate technology such as Google Workspace, Slack, Navan, etc., and the ability to learn new applications quickly, as needed
• Experience successfully navigating the challenges of working within a multi-timezone, international environment
• Ability to anticipate needs, and complete a high volume of tasks while working independently with discretion
• Experience with meeting planning and execution
• Strong communication skills and the ability to communicate at all levels of the organization with respect, clarity, and humility
• Excellent interpersonal skills; experience working cross-functionally, building trust with operational partners, and optimizing communication channels and workflows
• Be located in Silicon Valley, CA - commutable to Redwood City

ABOUT THE ROLE:

We are searching for a professional, polished Executive Assistant to support our Chief Machine Learning (ML) Officer.
You will not only be their right-hand partner but will play an integral role inside their organizations as you will have a high amount of visibility into their day-to-day and work cross-functionally across the company. You will own all administrative, logistical, and project-related tasks to support our Chief ML Officer and the organization.
We are looking for a confident high-performing EA who is a great communicator, highly resourceful and proactive, and has a take-charge mindset. This person will thrive in a hyper-growth, multi-cultural environment. This individual must be able to juggle fast-changing priorities, all the while incorporating the highest degree of integrity, discretion, professionalism, and a can-do attitude.
Our ideal candidate would be located in Silicon Valley, CA, and could work out of our Redwood City headquarters, being co-located with the Chief ML Officer. Our comfortable modern HQ is within walking distance from Cal-train and nearby restaurants. Moloco has free garage parking and is stocked with amenities, including morning and lunch meals.

RESPONSIBILITIES:

• Provide high-level administrative support for the Chief ML Officer and team-level support
• Manage and maintain sensitive and complex calendars of in-person, video, and external meetings across multiple global time zones; while working closely with senior leaders and the other EAs within the company
• Manage and execute the team meetings: logistics, prepare presentations for All Hands, and proactively prepare the Chief ML staff meeting agendas and follow up with the relevant action items
• Coordinate logistics for the ML organization on-sites/off-sites, ad hoc events, and leadership meetings within budget. Ideally, attend in person and oversee logistics when relevant
• Coordinate flawless extensive international and domestic travel
• Provide general administrative support, such as email, international currency expense reporting, team drive, and contact database management
• Partner internally and externally on arranging a multitude of meetings with key stakeholders. Ensure stakeholders are advised of deadlines
• Capture and distribute notes and action items from team meetings. Follow up on deliverables and OKRs as needed
• Create efficient workflows and processes to help maximize your executives’ time
• Potential additional support of calendar, expense, and travel management for other senior ML team members
• Contribute to team culture with birthday and work-anniversary recognition