Global Services Associate I

at  Johnson Johnson

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
Global Services Associate I (with French)
Location: Prague, Czech Republic
Contract: Full-time, Fixed-Term (12 months)
The Global Services Associate will work to resolve global client inquiries, concerns and issues regarding HR and Payroll processes and policies through multiple channels including but not limited to phone, web/portal, and chat. This person works to meet all expected service levels and business performance goals, performing a full range of services and fully documenting all cases in the Case Management system. This person supports J&J employees and the GS community regarding all inquiries related to HR and Payroll Services, employee programs and services, process, and procedures including navigational support working with the Contact Center on escalations.

Responsibilities & the impact You will have:

• Receive inbound inquiries via multiple channels (phone, email, web-form, chat), For multiple functions (HR, Payroll),clarify the need, answer the inquiries and assist in the resolution of concerns.
• Access enabling technology to complete client inquiries and transactions.
• Fully document all cases in case management application.
• Escalate complex transactions to higher tier for resolution or contact with third party vendors as appropriate.
• Escalate client service issues to Contact Center Lead, Senior Associates / Advisors or Manager as necessary.
• Take ownership of all Contact Center assigned tasks, initiatives, and inquiries and make sure that they are resolved / completed efficiently and with a superior level of quality.
• Assist and encourage users / customers to make effective use of self-service options, systems, products, services, etc. in order to drive rapid resolution and empower customers; educate and inform customers of the full range of Global Services available to them.
• Attend to and process customer inquiries and request by applying Global Contact standard operating procedures and utilizing problem solving skills for resolution.
• Respond to requests / inquiries from customers (prioritizing as appropriate) and executes on the key tasks and activities within the Contact Center in accordance with defined procedures and guidelines. Investigate issue areas and determine methods of mitigation in order to resolve problems within acceptable timeframes, routing or escalating inquiries as appropriate in order to uphold effective and timely resolution.
• Deliver exemplary performances by ensuring all Key Performance Indicators are at goal
• Develop understanding of Global Services operations and the J&J organization.
• Continuously improve call handling skills, systems knowledge, and communications skills, thus, enhancing customer service levels.
• Identify Contact Center areas for improvement on daily operational processes and provide support to implement these initiatives by highlighting and discussing key changes/improvement programs with the Contact Center Lead, Senior Associates and Advisor.
• Contribute positively to a knowledge sharing environment by documenting and sharing all relevant working experiences with Contact issue resolution for knowledge database future reference.
• Communicate and interact effectively with customers and team members of the Global Services team(s); develop credibility and trusted mutually respected relationships with customers, supervisors, and team members.
• Interact and interface with customers, vendors, service providers, and other third parties as applicable in relation to the activities and dependencies within the GS Contact area.
• Participate in any required user testing of new processes, telephony upgrades or systems
• Perform special projects and related duties as assigned.
• Work in collaboration with other team members in Contact center to execute tasks and fulfill key deliverables, seeking input and assistance as needed.
• Establish and maintain a confidential and sensitive work environment, focusing on customer service by handling all customer requests in a professional manner.
• Participates in scheduled and ad hoc training in order to improve policy and process acumen.

QUALIFICATIONS

We would love to hear from YOU, if you have:

Education:

• Bachelor’s Degree or equivalent University degree is required.

Experience and Skills:

Required:

• 0-2 years of related experience
• Fluency in English and French (written and oral) is required (C1 level)
• Demonstrates customer orientation and excellent customer service skills
• Strong organization skills, attention to detail and follow through to resolve any outstanding issues
• Strong written and verbal communication skills; manages internal communications and external/client communications with detailed support and assistance
• Demonstrated understanding how work and local activities integrate with other HR functional work and in alignment with HR standards.
• Discretion, professionalism, confidentiality and judgment
• Excellent telephone manner with clear, concise and professional communication skills
• Ability to accurately collect information in order to understand and assess the clients’ needs and situation
• Will be trusted to secure and maintain confidential information
• Ability to prioritize workload and provide timely follow-up and resolution
• Computer literate with knowledge of common office productivity software and the ability to learn customer service software applications (e.g., MS Office, email, fax, Internet Explorer)
• Ability to work effectively in a fast-paced, self-directed team-based environment
• Enthusiastic team player with a strong drive to create a positive work environment
• Ability to perform administrative activities
• Experience partnering internally and externally to address people-related challenges
• Uses a collaborative and employee and customer-focused mindset
• Understand short-term and long-term implications of decisions and actions
• Basic understanding of business, financial and organizational factors in relation to HR activities
• Experience with tools to report data, track and analyze trends and CRM (SalesForce preferred)
• Deliver exceptional service through tools and processes; experience suggesting areas for improvement on to support continuous improvement efforts
• MUST posess required bi-lingual language skills equivalent to their English skills (for Bi-lingual Candidates)

Preferred:

• Contact Center and Service Center experience
• Understanding of HR Functional domains (Benefits, Compensation, HRIS, Workforce Data Administration, HR Generalist, Employee Relations), basic Payroll inquiries

This is what awaits YOU at J&J:

• An opportunity to be part of a global market leader.
• A dynamic and inspiring working environment.
• Many opportunities to work on ambitious projects and assignments.
• An opportunity to participate in employee engagement activities on a voluntary basis based on individual preference.
• Possibilities for further personal as well as professional development.
• Many employees’ benefits:- 5 weeks of vacation, home office, flexible working hours, sick days
• Meal vouchers, Cafeteria, referral award, life and accident insurance, MultiSport card
• Contribution for: Prague public transportation, language study, illness leave, pension contribution,
• Refreshment in the workplace, company gym, free sports activities, corporate events

Employee benefits are regulated by an internal policy that contains full details regarding the entitlement and conditions for the benefits.
For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo. We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences. That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each and every one of our people feel that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong

• Receive inbound inquiries via multiple channels (phone, email, web-form, chat), For multiple functions (HR, Payroll),clarify the need, answer the inquiries and assist in the resolution of concerns.
• Access enabling technology to complete client inquiries and transactions.
• Fully document all cases in case management application.
• Escalate complex transactions to higher tier for resolution or contact with third party vendors as appropriate.
• Escalate client service issues to Contact Center Lead, Senior Associates / Advisors or Manager as necessary.
• Take ownership of all Contact Center assigned tasks, initiatives, and inquiries and make sure that they are resolved / completed efficiently and with a superior level of quality.
• Assist and encourage users / customers to make effective use of self-service options, systems, products, services, etc. in order to drive rapid resolution and empower customers; educate and inform customers of the full range of Global Services available to them.
• Attend to and process customer inquiries and request by applying Global Contact standard operating procedures and utilizing problem solving skills for resolution.
• Respond to requests / inquiries from customers (prioritizing as appropriate) and executes on the key tasks and activities within the Contact Center in accordance with defined procedures and guidelines. Investigate issue areas and determine methods of mitigation in order to resolve problems within acceptable timeframes, routing or escalating inquiries as appropriate in order to uphold effective and timely resolution.
• Deliver exemplary performances by ensuring all Key Performance Indicators are at goal
• Develop understanding of Global Services operations and the J&J organization.
• Continuously improve call handling skills, systems knowledge, and communications skills, thus, enhancing customer service levels.
• Identify Contact Center areas for improvement on daily operational processes and provide support to implement these initiatives by highlighting and discussing key changes/improvement programs with the Contact Center Lead, Senior Associates and Advisor.
• Contribute positively to a knowledge sharing environment by documenting and sharing all relevant working experiences with Contact issue resolution for knowledge database future reference.
• Communicate and interact effectively with customers and team members of the Global Services team(s); develop credibility and trusted mutually respected relationships with customers, supervisors, and team members.
• Interact and interface with customers, vendors, service providers, and other third parties as applicable in relation to the activities and dependencies within the GS Contact area.
• Participate in any required user testing of new processes, telephony upgrades or systems
• Perform special projects and related duties as assigned.
• Work in collaboration with other team members in Contact center to execute tasks and fulfill key deliverables, seeking input and assistance as needed.
• Establish and maintain a confidential and sensitive work environment, focusing on customer service by handling all customer requests in a professional manner.
• Participates in scheduled and ad hoc training in order to improve policy and process acumen