Management Team Assistant – IKEA Marketing & Communication AB

at  IKEA

Job ID: R0008857
Date posted: 17/09/2024
Through creativity, IKEA marketing & Communication AB connects the heart of IKEA to the hearts and minds of the many people. We plan and produce marketing and communication that enables our retail markets to grow and to position IKEA as a purpose-led business and an expert in life at home. We are 400 co-workers located in Älmhult – the heart of IKEA. Our strength is our talented co-workers: strategists, channel experts, developers, photographers, motion media producers, 3D artists, graphic designers, copywriters, interior designers, and many more competences. We are proud of our craftsmanship and ability to unleash creativity at scale.
We are looking for an Assistant to our Management Team - a team player with a solid foundation in the IKEA Culture and Values, a talent with the ability and willingness to grow and succeed within IKEA.
This is a unique opportunity to work at the heart of IKEA Marketing & Communication where you will be a key player in the everyday work in the Management Team. Here, no day looks like the other and it will give you a unique insight in the responsibilities of both the Team and the different role that the Team consist of. We believe that the learnings, insights and networks that you will gain in this position will be a steppingstone to take further steps within IKEA in the future.

JOB DESCRIPTION

Do you have passion and engagement for developing our business and a focus on making things happen? Do you easily see the big picture and have a unique skill to convey it into simple and engaging actions? Are you always one step ahead with a desire to always improve both strategically and in the operations?
As the Management Team Assistant, you will be an essential part of support and enable our business and people agenda to move forward. You will support IKEA Marketing & Communication management in various tasks, projects and processes and this role is a great opportunity to get insights into Marketing & Communication as well as the IKEA value chain. The learnings, insights and networks that you will receive in this position will give you a great foundation for taking on more challenging positions within IKEA in the future!

Main tasks and responsibilities:

• Organise, prepare and participate in management meetings, IMC board meetings and Commercial Recipe council meetings, including invitation of stakeholders and/or special guest speakers/facilitators, preparation of meeting agenda, presentation, minutes etc.
• Compile, analyse information and identify facts of importance for decision making
• Plan and coordinate activities within the business yearly calendar and as required in other business-related assignments, working closely with the management team.
• Lead selected topics/questions on behalf of, as well as, representing the Managing Director and management in various internal and external meeting forums when needed.
• Responsible for defining, create and activate communication connected to the MD and management team agenda, and support in connection to events such as Kick Off and our IMC Gatherings

The management team consists of the CFO, People & Culture and Communication Manager, Strategy& Plan Manager and the Managing Director whom you also reports to.

QUALIFICATIONS

To be successful we believe that:

• You have proven leadership experience and the ability to manage and lead people and business by influencing and using indirect leadership
• You are an excellent communicator with stakeholder management skills facilitating groups from across the business
• You have a strong drive and the ability to take initiative, and question routines, always with a positive twist
• You are structured, service minded, goal- and solution oriented
• You enjoy and have the ability to quickly condense, simplify and prioritize messages and put it into inspiring communication and presentations.
• You act as a role model for the IKEA values in your daily work and have an interest in people’s everyday life at home
• You have the motivation and potential to continue to grow and take more steps within IKEA

• Organise, prepare and participate in management meetings, IMC board meetings and Commercial Recipe council meetings, including invitation of stakeholders and/or special guest speakers/facilitators, preparation of meeting agenda, presentation, minutes etc.
• Compile, analyse information and identify facts of importance for decision making
• Plan and coordinate activities within the business yearly calendar and as required in other business-related assignments, working closely with the management team.
• Lead selected topics/questions on behalf of, as well as, representing the Managing Director and management in various internal and external meeting forums when needed.
• Responsible for defining, create and activate communication connected to the MD and management team agenda, and support in connection to events such as Kick Off and our IMC Gathering