Office Coordinator - DIJGTAL

at  DIJGTAL

THE CHALLENGE:

As our “Concierge” of DIJGTAL, you’ll be a part of our tight-knit team- be the person that creates seamless and unforgettable experiences for our clients, whilst also adding value to office life at DIJGTAL, coordinating our clients’ visits and in-office experiences, and for our DIJGTAL team as well.
We partner with global leaders, transforming complex business problems into human centric solutions.
You thrive on this!

Over the first 6 months you will:

• Go the extra mile and create memorable experiences for clients:
• Be the first point of contact for clients and visitors, showcasing a high level of professionalism whilst creating a warm and welcoming environment
• Organise and set up meeting rooms, designed to delight - whether it’s flowers, snacks or catered lunches, you always know which one to roll out
• Pull out your mad barista skills, no one makes a coffee like you, although I’m sure the DIJGTAL team will try ;)
• Playing a vital role in facilitating the seamless operations within DIJGTAL’s office:
• Manage and book incoming and outgoing posts and parcels from couriers and the DIJGTAL mailbox
• Promptly handle incoming and outgoing phone enquiries
• Be responsible for regular Woolies orders, stationery and office supplies, team lunches, and drinks Friday, including budget management
• Act as the primary liaison for contractors and oversee office maintenance requirements
• Conduct daily sweeps of the office and meeting rooms to ensure that all pots are collected and stacked into the dishwasher before close of business
• Champion improvements to existing processes that relate to the client and team experience
• Bring your creativity to the table and support with planning our annual team building events:
• As needed, research and assist with ideas for future Sydney and Vancouver team events, collaborating with our DIJGTAL events committee
• Organise and book team events, including venue hire, catering and on the day logistics as required
• Harness your insane organisational skills to support the Managing Partners and Leadership Team:
• Support with the coordination and booking of flights, accommodation and taxis
• Ensure that all calendar invites are sent for relevant team members when coordinating bookings and events, being mindful to make amendments in real time should anything change
• Own the process of providing the best possible experience for our overseas visitors, from the creation of itineraries for pre-planned trips to the booking of restaurants and activities