Office Coordinator

at  UBC Properties Trust

THE COMPANY

UBC Properties Trust (UBCPT) was established in 1988 to build financial legacy and create innovative spaces for learning and living. We develop, service and lease residential land at UBC to create communities and build UBC’s endowment for future generations. We construct and manage rental properties to provide residential, retail and office space to support workforce housing and other academic objectives. We provide project management services to construct institutional buildings for UBC and advise on land use and development. We operate on both the Point Grey campus and UBC Okanagan; and have two property management divisions, Village Gate Homes (UBC staff and faculty rentals) and Wesbrook Properties (market rental).

THE OPPORTUNITY

No day will be the same. As the face of the company, you will field enquiries from tenants, members of the public, contractors, tradespeople, staff and everyone in between! Possessing a mature outlook, sense of humour, attention to detail and enthusiasm to tasks both big and small is essential. Being reliable and providing excellent customer service is at the heart of all tasks. The ideal candidate will be self-sufficient, proactive, organized and be able to juggle multiple conflicting priorities simultaneously while keeping their cool. Professionalism and approachability in all forms of communication, especially written and verbal, is vital. Common sense and good judgment will be highly regarded. We are looking for administrative superstars who can run a tight ship and ensure all processes and practices are done discreetly and efficiently.

COMPETENCIES AND QUALIFICATIONS

• Post-graduate degree or equivalent work experience
• 2-3 years working experience in customer service, reception, administration or office management
• Intermediate to Advanced skills in MS Office Suite
• Diplomatic and protects confidential or sensitive information
• Excellent communication skills written and verbal
• Resilient and flexible to adjust to dynamic work environment
• Experience in real-estate, development and property management industries or systems is an asset
• Complaint management experience is an asset
• Knowledge and experience of UBC is an asset
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OTHER TASKS AND PROJECTS

• Provide Executive Support (or backup support) to the Director of Property Management
• At times may be asked to trouble shoot and report basic technology issues, as well as order and maintain IT assets
• A member of the Social Committee and assist in event communications and coordination
• Obtains and maintains fire warden and first aid certification as part of the role