Office Manager - Accounting & Payroll

at  John Bear Buick Chevrolet GMC Cadillac Hamilton

POSITION SUMMARY:

John Bear Buick Chevrolet GMC Cadillac Ltd. is seeking an experienced Office Manager for its Hamilton dealership. Reporting to the CFO, this position will support the entire accounting function and financial reporting for the dealership and be responsible for processing sales paperwork and ensuring compliance with other financial activities and projects including payroll, cash flow management and compliance reporting. The position requires strong organizational skills, excellent communication abilities, and a keen attention to detail. This role is pivotal to ensuring the smooth operation of our office, managing administrative tasks, and supporting our accounting and administrative departments.
Pay: $60,000-85,000 Salary + Bonus

QUALIFICATIONS:

• Post secondary education in Business or Accounting
• Minimum 5 years of accounting or management experience in a dealership setting
• Familiarity working in a PBS environment is preferred
• Understanding of inventory control
• Strong organizational skills, attention to detail, follow-up and accuracy coupled with good analytical skills as well as solid business acumen
• Strong working knowledge of computer accounting systems
• Great interpersonal and communication skills
• Ambitious, goal-oriented, and able to work within a dynamic environment

ABOUT US:

At John Bear Auto Group, our dedication to excellence and quality service begins with our people. As a top dealership, we pride ourselves on attracting and retaining top talent who bring drive, skill and commitment to the delivery of outstanding customer service.
Founded in Hamilton in 1979 by John Bear, the group now has three dealerships in Southwest Ontario and sells GMC, Chevrolet, Buick and Cadillac vehicles in St. Catharines, Hamilton, New Hamburg, as well as the surrounding Niagara and Kitchener-Waterloo regions.
John Bear is a family-owned business and we pride ourselves on treating our customers like family. Our successful business is built on repeat customers, and our goal has always been to cultivate a trusting relationship focused exclusively on creating value for our customers. We offer great deals, friendly service and a helping hand when it comes time to selling and servicing new and used vehicles

• Hires, trains, and supervises office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer’s format and time frame.
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• Prepares payroll on a timely basis, posts payroll and maintains payroll records.
• Prepares employee health/life benefit payments.
• Processes paperwork for new employees and terminations.
• Maintains confidential employment files.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Other tasks as assigned.