Office Manager

at  Sunbit

EXPERIENCE / SKILLS REQUIRED:

• Excellent verbal and written communication skills
• Friendly and helpful demeanor
• 2-4 years experience in a similar role
• Working knowledge of office processes
• Calendar management
• Building management experience
• Knowledge of Microsoft Suite (MS Word, Excel, PowerPoint, Outlook).
• Proven problem solving ability with long-term view – able to not only resolve issues quickly, but analyze and evaluate information to develop robust, comprehensive long-term solutions if needed
• Ability to manage competing demands and handle frequent change or unexpected events

THE ROLE:

We are looking for an outgoing, organized, and ambitious Office Manager, at our Los Angeles office. Sunbit is a new point of sale financing product that offers financing in stores throughout the US. Your primary duties will be to manage the daily needs of our office and provide support to various team members. This is a great opportunity for someone who is a smart, driven and organized professional who has demonstrated their ability to execute projects, problem-solve and work with multiple shifting priorities. This role is based in our Westwood Los Angeles Office HQ and is required to be in person Monday-Friday.
Requirements:

RESPONSIBILITIES:

• Act as the day-to-day liaison/first point of contact for employees and visitors entering the office
• Oversee all office operations and ensure a well-organized and efficient workspace
• Manage/coach office administration staff
• Communicate and oversee implementation of office operations, policies, and procedures.
• Assist in the preparation and coordination of high-level, Executive/investor meetings
• Provide support for company events and/or meetings including helping to set up or break down the office space used, ordering and/or picking up food, and helping to coordinate with guests or vendors
• Advise of any improvements that can be made to the office and promptly resolve any office issues (ex: leaks, low inventory on supplies, etc)
• Ensure kitchen space is always clean and stocked with necessary supplies and snacks/drinks
• Assist the People team with onboarding and offboarding tasks as needed
• Manage building access (activation and deactivation of fobs/door entry)
• Manage relationship with building personnel (maintenance, office management, parking, security, etc)
• Manage and maintain relationships with vendors
• Utilize Google Suite for data entry, email correspondence, and scheduling
• Ensure office is organized, stocked, and clean on a daily basis
• Order office supplies
• Manage the receiving and distribution of mail and packages
• Manage in-office moves
• Schedule meetings with difficult, conflicting schedules
• Expense reconciliation for Management Team Members
• Support for Management Team Members
• Calendar and supervise maintenance of office equipment including copier, fax machine, and phones
• Coordinate employee safety, welfare and wellness
• Provide ad hoc support to employees working in office