Operations Associate

at  Yale University

REQUIRED EDUCATION AND EXPERIENCE

Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

REQUIRED SKILL/ABILITY 1:

Strongly demonstrated ability to collaborate effectively and flexibly with a large number of staff, students, interns, guest artists, and other professionals with commitment to a diverse and inclusive workplace. Commitment to creating and facilitating an equitable, inclusive, and anti-racist working environment.

REQUIRED SKILL/ABILITY 2:

Strongly demonstrated customer service skills. Strongly demonstrated ability to listen effectively and to describe/discuss ideas and issues clearly and concisely. Strongly demonstrated planning, prioritization, interpersonal, and communication skills.

REQUIRED SKILL/ABILITY 3:

Demonstrated work in facilities in a large organization. Ability to identify potential hazards.

REQUIRED SKILL/ABILITY 4:

Self-starter with strongly demonstrated ability to work independently, as well as in a team setting.

REQUIRED SKILL/ABILITY 5:

Strongly demonstrated ability to track expenses and contain expenditures within a budget. Demonstrated proficiency with Microsoft Word, Excel and Access. Strong computer skills.

PREFERRED EDUCATION, EXPERIENCE AND SKILLS:

Proven experience in a professional theater. Ability to work occasional early mornings, evenings, weekends, and overtime. Knowledge of motor vehicle maintenance and repair requirements, health department codes, public restaurant requirements, and job-related health and safety issues.

PHYSICAL REQUIREMENTS

Climbs stairs and ladders at elevations up to 80’. Repeatedly lifts, carries, pushes or pulls up to 50 lbs. Stands for long periods of time. Drives cargo van and stake bed truck.

BACKGROUND CHECK REQUIREMENTS

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

ADDITIONAL BACKGROUND OR HEALTH SCREENING REQUIREMENTS

Selected incumbent must have successful completion of a DOT check, which includes an annual DMV check, medical exam at a certified facility, medical card, and a valid driver’s license.

POSTING DISCLAIMER

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

1. Serves as point of contact for day to day activities involving facilities planning, physical plant, environmental systems, custodial services, grounds maintenance, utilities, fire safety, environmental health and safety, Yale trades, and external contractors. 2. Monitors conditions of all buildings and space. As the first responder to repair requests, assesses and responds to requests received daily as initiated by faculty, staff, visitors and students. 3. Inspects and monitors all mechanical system equipment. Investigates system malfunctions and takes action to resolve. Tracks/reports on facilities related problems. Schedules routine maintenance and repair. 4. Submits requests for facilities/custodial services to appropriate university departments and the assigned Facilities Steward. Monitors to ensure repairs/services have been completed in a timely and satisfactory manner. 5. Coordinates room set-up and maintains system of “standard room set-up” for each shared space within the School. Assists with the coordination and prioritization of alterations and renovations projects. 6. Coordinates electronic access to buildings. Coordinates maintenance and repair of all safes and electronic locks. 7. Researches products and vendors for, and orders, furniture, equipment, and maintenance/repair supplies. Tracks purchases and assists in budgeting. 8. Maintains key database and physical inventory. Disburses and tracks keys. 9. Serves as vehicle coordinator. 10. Serves as recycling coordinator for furniture, equipment, paper, and trash. 11. Serves as onsite Quality Food Operators Certificate holder. Conducts spot health and sanitations inspections of food facilities, reporting conditions to Permittee. 12. Assists with the management of rentals of non-production facilities. 13. Serves as mailroom coordinator. 14. Serves as back-up to Digital Technology department for set-up of classroom technology. 15. Keeps School’s facility equipment, supplies and furniture organized, supplied, stored and recorded in appropriate locations and/or systems. Maintains Movable Equipment Inventory. 16. May perform other duties as assigned.