Plant Services Admin Assistant

at  Sun Coast Resources Inc

JOB TITLE: Plant Services Administrative Assistant
LOCATION: Houston
POSITION REPORTS TO: Sales Manager
WAGES: Commensurate with experience
SCHEDULE: Monday through Friday: 8:00 am - 5:00 pm. Some overtime and weekends will be required.

REQUIREMENTS

• Minimum 1 year of administrative experience
• SAP knowledge and experience
• Must be local, willingness to work in the office (live within 60 miles)
• Must be responsive, highly organized, detail-oriented and committed to follow-through on tasks and projects
• Successful time management skills, handling multiple responsibilities with a sense of urgency
• Must exercise good judgment, escalating concerns when necessary
• Ability to work independently with minimal guidance and direction
• Excellent verbal and written communication skills
• Strong proficiency in Microsoft Office Word and Excel

• Provides administrative support to the Plant Services Team
• Fields and assists with incoming calls, also provides phone coverage for Plant Services Team when needed
• Prepares and submits quotes for oil filtration projects
• Assists with coordinating upcoming jobs, including scheduling, equipment, personnel, etc.
• Collects and reviews paperwork to ensure information is complete and ready for billing
• Creates and maintains various spreadsheets on current and potential jobs, paperwork, equipment, personnel, etc.
• Processes fuel, lubricant, and tank orders as needed
• Obtains, creates, and submits purchase orders
• Communicates and works effectively with all departments and team members
• Escalates customer concerns
• Analyzes tank reports for monthly completion requirements
• Proactively identifies sales prospects in Salesforce and communicates with manager for follow up
• Attends sales trainings for retention and growth of product knowledge
• Communicates new product and service opportunities, special developments, information, or feedback gathered through field activity to appropriate company staff
• Coordinate with customer on shipping schedules and delivery of merchandise and services
• Updates Salesforce daily to maintain accurate and complete information
• Regular and predictable on-site job attendance is an essential function for this position
• Attends and helps coordinate action items on Turn Around projects as needed
• Other related tasks and projects as assigned by manager