Procurement Manager

at  Luxembourg Institute of Health

The procurement manager oversees vendor sourcing and management aligned with the LIH strategy and the needs of internal clients. Her/his expertise in developing and implementing procurement strategies contributes to cost optimization and timely delivery of high-quality goods and services. She/he will coordinate and pilot procurement tenders for the LIH, ensuring compliance with public tender regulations. The procurement manager leads and manages a team of three buyers and reports to the CFAO.

KEY ACCOUNTABILITIES

• Source and evaluate suppliers, employing best practices throughout onboarding, contracting and offboarding.
• Organize and manage the public tender process in compliance with the Luxemburg law of April 8th 2018 on public tenders: organise the public procurement, write the specifications, own the portal publications, follow-up and analyse offers, update suppliers and internal stakeholders, conclude and finalize the process, etc.
• Focus on leading vendor negotiations, developing consistent negotiation methodology, securing favourable terms and conditions, establish and maintain collaborative relationships with vendors and ensure alignment with internal LIH stakeholders.
• Organize and control the end-to-end procurement process (e.g. RFQ, purchase orders).
• Define KPI’s, maintain accurate records to facilitate budget tracking, insightful financial analysis and informed decision-making.
• Drive a resilient procurement environment, aligning with regulatory requirements and procurement best practices, for better efficiency and effectiveness.
• Shape the procurement technology landscape.
• Take ownership for the interests of procurement at the different project stages of the ERP renewal and related implementation.
• Take ownership for leading the procurement team and supporting their training and development.

KEY SKILLS, EXPERIENCE AND QUALIFICATIONS

• University degree (Bachelor) in Business Economics, Supply Chain Management, Logistics, Engineering or equivalent;
• Professional experience of +5 years in a similar managerial position is mandatory;
• Comprehensive knowledge of procurement best practices, controls and compliance.
• Solid understanding of public tender and procurement regulations in Luxemburg and related end-to-end process.
• Excellent interpersonal and communication skills, both internally with stakeholders and externally in contracting, negotiating, and conflict management with vendors.
• Proven capacity to work in a national or international organization of similar size. Experience working for a public research organization is considered an asset.
• Proactive, high attention to detail and accuracy, autonomous.
• Demonstrated abilities to lead and motivate a team.
• Advanced computer skills on MS Office, accounting software, ERP (e.g. Odoo and the like). Advanced Excel skills are required.Experience with ERP implementation and related project management is an asset;
• Languages: excellent knowledge of French and English. German and/or Luxembourgish is an asset.

Please refer the Job description for details