Programme Management & Controlling (HLF programme management)

at  Help Hilfe zur Selbsthilfe eV

DEINE AUFGABENBEREICHE

• Lead the overall administrative and financial design and implementation of the financing instrument in a participatory approach ensuring alignment with organizational priorities and the global localization agenda.
• Ensure effective integration of administrative and financial aspects to create a coherent and sustainable financing mechanism for local partners.
• Provide strategic guidance and decision-making on administrative and financial direction, ensuring the programme remains innovative, responsive, and relevant within the humanitarian sector.
• Establish administrative and financial criteria for funding allocation, monitoring, and reporting in collaboration with relevant stakeholders.
• Co-Lead the development of key programme deliverables, such as funding frameworks, operational guidelines, and policy recommendations in coordination with Programme Management and Controlling, ensuring they reflect the needs of local actors and the humanitarian community
• Lead the development and submission of high-quality administrative and financial reports to internal management, donors, and other stakeholders.
• Ensure that reporting processes are robust and align with both organizational requirements and donor expectations, highlighting key achievements, challenges, and lessons learned.
• Ensure the programme maintains a high level of accountability to local partners and beneficiaries, promoting participatory approaches and continuous feedback mechanisms.
• Manage the administrative and financial oversight of the instrument, ensuring transparency, accountability, and impact reporting.
• Foster a collaborative and inclusive team environment, ensuring effective communication and knowledge sharing across programme staff.
• Identify potential administrative and financial risks to the programme’s success and develop mitigation strategies to address them.
• Ensure the documentation of all administrative and financial processes in the programme
• Monitor contract durations and contract management in the programme
• Manage overall programme funds (including fund calls and requests from third-party donors, calls and administration of own funds, fund transfers to project countries, etc.)
• Monitor and control programme finances on a monthly, quarterly and annual base (via WINPACCS, etc.)

Please refer the Job description for details