Project Administrator Manager

at  Milestone Environmental Contracting Inc

Milestone is looking for creative people who enjoy a challenge. We provide contracting excellence to our clients, daring them to let us collaborate on their toughest and most sensitive projects across Canada. Specializing in soil and ground remediation, water treatment, heavy civil construction, building decommissioning, land reclamation and rehabilitating sensitive habitats; our people thrive in a fast paced and everchanging environment. Everyone on our team believes in finding creative solutions for our clients while making a positive impact to our environment and community. This can be a tough job and isn’t for everyone. Milestone is up to the challenge, are you?
Milestone’s success comes from putting our team first. We are employee-owned and commit to keeping our people safe, offering competitive wages and benefits, and providing opportunity for professional growth and development. Putting our people first is a promise we have been able to deliver on for the last 10 years and we continue growing stronger. If you think you are a fit, then we want you to grow with us.
Learn more about us and what we do on our website!
MilestoneEnv.ca
At Milestone, we collaborate relentlessly; we strive to inspire a diverse team of talent; we care, we are equitable, we are inclusive. We want every team member to feel and know they belong here. We are inspired by our people - the best in the business. Our work with Indigenous partners and communities has been a tremendous source of pride and learning for Milestone. We are committed to Indigenous Peoples as partners and employees. We have much to learn from all our partners and employees. We look forward to continuing to attract and retain the best people to tackle the most complex challenges of a cleaner world. Only through acknowledging and encouraging everyone’s potential and contributions will we succeed.

POSITION SUMMARY:

Milestone Environmental Contracting Inc. (Milestone) is seeking a Project Administration Manager (PAM). The role comprises of two main elements, 1) managing the team, 2) supporting western projects. The intention is to over see the Project Administration team in the west and to assist the project delivery team (field staff, superintendents, project managers) through all stages of the project lifecycle, from the estimating to project closeout. Focus is on facilitating the information flow from the onsite Milestone project team, including subcontractors and suppliers, to the Project Manager (PM), and to the client. The PAM is responsible managing and optimizing the team, for gathering and preparing project information, and meeting the needs of the client and Milestone. The PAM supports the project delivery team with administrative tasks associated with the project and supports the finance department with entering project finance data into Sage Intacct. The project delivery team rely heavily on the PA team for administrative support and the timely delivery of project information through out the project lifecycle. Like all employees at Milestone, the PAM will be responsible for representing Milestone in a professional way that reflects our core values of Ingenuity, Entrepreneurial Spirit, Caring, Accountability and Collaboration. You will add value to the company through your attention to detail, initiative to investigate & looking for ways to improve day to day workflow. Your team-player communication style will bring teams together for greater project success.

EXPERIENCE:

• 3 - 5 years experience as a Project Administrator or similar.
• 1 – 5 years experience managing a team.

• Civil and/or Environmental Construction business experience is an asset.

  Knowledge, Skills, and Abilities:

• Construction industry exposure and experience is required.

• Able to lead, coach and mentor team members.
• Strong computer skills (experience in Excel, MS Office, Sage Intacct, Heavy Bid/Job, B2W, Procore is an asset).
• Excellent planning and organization skills.
• Able to work in a fast-paced environment.
• Able to understand and prioritize requests.
• Able to focus on details with a keen eye for accurate numerical data capture.
• Must be willing to take initiative to find answers and understand project needs.
• Able to work collaboratively with team members.